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Postgraduate Research Welcome Meeting: Educational Process & Final Year Guidelines

Join the Postgraduate Research Welcome Meeting for an introduction to the educational process, upgrade procedures, final year guidelines, and submission criteria for PhD and MD students at UCL IoO. Get expert advice from academics and supervisors. Learn about the important milestones, assessments, and key contacts to support your research journey. Ensure timely completion of your degree with helpful resources provided.

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Postgraduate Research Welcome Meeting: Educational Process & Final Year Guidelines

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  1. 2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting

  2. Introduction • IT Services – IT Manager David (Danny) Daniel – ioo-itsupport@ucl.ac.uk tel: ext 6897 • UCL IT Helpdesk – servicedesk@ucl.ac.uk Tel: 020 7679 5000 • Estates & Facilities – maint.ioo@ucl.ac.ukTel: ext 6869 • Porters - portering.ioo@ucl.ac.ukTel: ext 6800 • Health & Safety - Each Department has a DSO. Find out who your DSO is • Departmental Administrators & Technicians - A mine of information

  3. Introduction • Educational Process– registration / upgrade / Final Examination – Appraisal & Monitoring • Use of Portico / student e-log / warning signs • Staff / Student Consultative Committee

  4. Graduate Tutors • Dr Virginia Calder • Professor Karl Matter • Dr Jacqui Van Der Spuy

  5. The Educational Process: 1 • MPhil to PhD Upgrade, Final examination • Procedures for UCL IoO Research Graduate Study (students & Supervisors): https://www.ucl.ac.uk/ioo/intranet/education.htm • Research Student Appraisal & Monitoring • Idea: Prevent problems / difficulties – complete on time

  6. The Educational Process: 2 • Initial supervisory session: AssignedGraduate Tutor / supervisor – explain Appraisal & monitoring process • Reviews: 3, 6 & 12 months – Upgrade • Supervisor is responsible – YOU need to be aware • Online Research Log – mandatory component. Student and supervisors complete the log • Graduate School website: Handbooks - Courses • Regular Graduate tutor meetings / Fixed yearly appointments - PASTORAL CARE……..

  7. MPhil to PhD Upgrade: • First Year report / PhD Upgrade combined • 12-18mths F/T – 18-30mths P/T • Written Report & viva voce examination • 2 examiners: Subsidiary & 1 academic advisor external to the project (can be IoO) • Written Report: 20-30 pages • Copy of online student log sections A & B • Step by Step Process including 2nd & 3rd year reviews: Document 4 & Appendix 3

  8. MD (Res): • No upgrade – Process of reviews • Initial supervisory session: 3mth period identified for thesis writing • 6 mth assessment: Formal discussion & supervisory report • 12 mth assessment: Written report, Formal Assessment interview & meeting with Graduate Tutor • 18 mth assessment: Appraisal / supervisors & Graduate Tutors • Step by Step Process & form completion: Document 4 & Appendix 4

  9. Final Year / Submission: MPhil / PhD • Completion Timetable: • 3 years F/T - 5 years P/T - from date of registration • Experimental work must be completed • Thesis must be submitted at end of CRS period: exam entry 4mths before submission • CRS Time table: 1 year F/T – 2 years P/T • Post CRS implications: Fees on sliding scale

  10. Final Year / Submission: MD • Completion Timetable: • 2 years F/T or 2 years P/T - from date of registration • Experimental work must be completed • Thesis must be submitted at end of CRS period: exam entry 4mths before submission • CRS Time table: 1 year F/T – 2 years P/T • Post CRS implications: Fees on sliding scale

  11. Things to note: • Student records – studentrecords@ucl.ac.uk • Your portico account – info on your student status – check it – update it • Your UCL email account – check it • Re enrolment each year / payment of fees – separate process • Research student E-Log – AFFECTS Graduate Tutor follow ups & examination entry • Automatically generated emails – requesting payment • Role of Education Office – Facilitation / teamwork

  12. Staff / Student Consultative Committee: MSc - Matthew Fenech PhD - Carla Sanchez Martinez PhD - Chrishnepriya Sivapathasuntharam PhD - Ana Estevao MSc - Meriam Islam Mres - Ravleen Channa MSc - Vaish Ravi MSc - Talaat Hamdi PhD - Ana Rita Goncalves Pinho MRes - Joshua Luis

  13. Staff / Student Consultative Committee: • Student voice • Represent students views on their experience to UCL • x3 Institute committee meetings pa (termly) • Minutes displayed: Student Notice Board – sent to UCL • Terms of Reference: representatives to distribute • Educational & Social Activities, liaising with Athena Swan-nominated student

  14. The Library • Tour of the Library • Future Courses • PubMed Skills • Reference Manager • Web of Science • Citation & Impact Factors • H Index

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