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2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting

2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting. Introduction. IT Services – IT Manager David (Danny) Daniel – ioo-itsupport@ucl.ac.uk tel: ext 6897 UCL IT Helpdesk – servicedesk@ucl.ac.uk Tel: 020 7679 5000 Estates & Facilities – maint.ioo@ucl.ac.uk Tel: ext 6869

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2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting

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  1. 2016-17 Postgraduate Research Students (PhD, MD) Welcome Meeting

  2. Introduction • IT Services – IT Manager David (Danny) Daniel – ioo-itsupport@ucl.ac.uk tel: ext 6897 • UCL IT Helpdesk – servicedesk@ucl.ac.uk Tel: 020 7679 5000 • Estates & Facilities – maint.ioo@ucl.ac.ukTel: ext 6869 • Porters - portering.ioo@ucl.ac.ukTel: ext 6800 • Health & Safety - Each Department has a DSO. Find out who your DSO is • Departmental Administrators & Technicians - A mine of information

  3. Introduction • Educational Process– registration / upgrade / Final Examination – Appraisal & Monitoring • Use of Portico / student e-log / warning signs • Staff / Student Consultative Committee

  4. Graduate Tutors • Dr Virginia Calder • Professor Karl Matter • Dr Jacqui Van Der Spuy

  5. The Educational Process: 1 • MPhil to PhD Upgrade, Final examination • Procedures for UCL IoO Research Graduate Study (students & Supervisors): https://www.ucl.ac.uk/ioo/intranet/education.htm • Research Student Appraisal & Monitoring • Idea: Prevent problems / difficulties – complete on time

  6. The Educational Process: 2 • Initial supervisory session: AssignedGraduate Tutor / supervisor – explain Appraisal & monitoring process • Reviews: 3, 6 & 12 months – Upgrade • Supervisor is responsible – YOU need to be aware • Online Research Log – mandatory component. Student and supervisors complete the log • Graduate School website: Handbooks - Courses • Regular Graduate tutor meetings / Fixed yearly appointments - PASTORAL CARE……..

  7. MPhil to PhD Upgrade: • First Year report / PhD Upgrade combined • 12-18mths F/T – 18-30mths P/T • Written Report & viva voce examination • 2 examiners: Subsidiary & 1 academic advisor external to the project (can be IoO) • Written Report: 20-30 pages • Copy of online student log sections A & B • Step by Step Process including 2nd & 3rd year reviews: Document 4 & Appendix 3

  8. MD (Res): • No upgrade – Process of reviews • Initial supervisory session: 3mth period identified for thesis writing • 6 mth assessment: Formal discussion & supervisory report • 12 mth assessment: Written report, Formal Assessment interview & meeting with Graduate Tutor • 18 mth assessment: Appraisal / supervisors & Graduate Tutors • Step by Step Process & form completion: Document 4 & Appendix 4

  9. Final Year / Submission: MPhil / PhD • Completion Timetable: • 3 years F/T - 5 years P/T - from date of registration • Experimental work must be completed • Thesis must be submitted at end of CRS period: exam entry 4mths before submission • CRS Time table: 1 year F/T – 2 years P/T • Post CRS implications: Fees on sliding scale

  10. Final Year / Submission: MD • Completion Timetable: • 2 years F/T or 2 years P/T - from date of registration • Experimental work must be completed • Thesis must be submitted at end of CRS period: exam entry 4mths before submission • CRS Time table: 1 year F/T – 2 years P/T • Post CRS implications: Fees on sliding scale

  11. Things to note: • Student records – studentrecords@ucl.ac.uk • Your portico account – info on your student status – check it – update it • Your UCL email account – check it • Re enrolment each year / payment of fees – separate process • Research student E-Log – AFFECTS Graduate Tutor follow ups & examination entry • Automatically generated emails – requesting payment • Role of Education Office – Facilitation / teamwork

  12. Staff / Student Consultative Committee: MSc - Matthew Fenech PhD - Carla Sanchez Martinez PhD - Chrishnepriya Sivapathasuntharam PhD - Ana Estevao MSc - Meriam Islam Mres - Ravleen Channa MSc - Vaish Ravi MSc - Talaat Hamdi PhD - Ana Rita Goncalves Pinho MRes - Joshua Luis

  13. Staff / Student Consultative Committee: • Student voice • Represent students views on their experience to UCL • x3 Institute committee meetings pa (termly) • Minutes displayed: Student Notice Board – sent to UCL • Terms of Reference: representatives to distribute • Educational & Social Activities, liaising with Athena Swan-nominated student

  14. The Library • Tour of the Library • Future Courses • PubMed Skills • Reference Manager • Web of Science • Citation & Impact Factors • H Index

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