Week 3 Outline Post-Mortem

1. Week 3 OutlinePost-Mortem • By: Jamaral Johnson

2. After Actions Review • In this presentation I will do my best to highlight what went wrong. • This is just an overview of my performance, and our team process. • Other details can be found on my blog.

3. Performance Against Goals • Goal: To come up with a presentation outline in week 3 for the presentation in week 5 • There wasn’t any metrics, there was no way of knowing if I met the goal or not. • Actual: I believe what actually happened is that we completed an actual paper, not an outline. • I (Jay) was not clear in my understanding of what happened.

4. Performance Against Schedule • Plan: We were told to have all parts completed by, Tuesday, June 25 • I thought parts meant theme as the email suggest. • Actual: I did not finish my part till Thursday, June 27 • I posted it six hours before it was due.

5. Performance Against Quality • Quality goal: There was know explicit definition of quality... • The only thing listed was send it through write point...I failed to ask questions about this... • Actual: I felt as if the part of the assignment that I turned in was horrible... • I turned it in late. • I barely understood what I was talking about.

6. Team Post-Mortem

7. Project Planning How Was the Project Planned? • Who was responsible for original plans? • How did that work? Right set of people? • Was project well defined from beginning? • Was there an actual written plan? • How was project plan communicated? • How well did that work?

8. Project Planning Was the Plan the Right One? • Was the plan a good one? • What was good? What was missing? • Was the plan realistic? • How did the plan evolve over time? • Was the change good or bad? • How did the changes affect the project? • Key areas for improvement: • Make very specific recommendations.

9. Research & Development How Was R&D Managed? • How was the project managed through R&D? • I was unsure who was responsible for what...and I did not ask. • The improvements I would like to make in week 4 are knowing what is clearly expected of me. • How did the R&D teams communicate • The assignment was communicated via email and the OLS? • I thought the primary communication was email, during class I noticed that everyone posted papers.

10. Research & Development How Effective & Efficient Was R&D? • Identifying & solving technical problems • I tried at the last possible minute to develop a method of communication my progress and failed to do that? • I think I did the best I could but it was not effective. • What worked was the idea that we could actually communicate in real time and all work on the assignment together. • I had no idea no one was getting my emails.

11. Research & Development How Effective & Efficient Was R&D? • Estimates & execution • My estimates were way off what I said I was going to do. • What caused me to estimate so poorly is. I overestimated my abilities as a writer. • I did not understand the scope of the question until I actually started to answer it.

12. Project Management How Was the Project Managed? • Meetings: most of the meetings were handled over email and forum. • This did not work at all for me, because I did know what, I did not know. Until the day of class when I was given information that I did not know • Communication: April seemed to really take a lead role on this project. • she did a great job taking a proactive approach.

13. Project Management How Was the Project Managed? • Changes: I did know what the scope of the assignment was to the night of class. • This did not work well for me at all. • Other methods: I got all the emails, and what was posted in the forum was not different. • What I was not aware of is that people had posted there assignments in the forum and everyone stopped communicating via email.

14. Quality Assurance & Support • How did final product compare against quality goals? • I have no idea if I even did it correctly. I am still unaware of the teams reaction to what I turned in. There is not an active discussion about how to avoid future failures. • What seems to be happening is more conflict avoidance. However, if I do not know where I went wrong...How do I improve?

15. Key Lessons

16. What Went Right • Summarize in quick bullet points specific things that worked well • I love the fact that April took a proactive role in the breakdown and distribution of the team assignment. • The Learning Team Charter states

17. What Went Wrong • Summarize in quick bullet points specific things that caused problems • I did not ask enough questions? • I made catastrophic assumptions that caused team failure and paralysis. • How did team respond to problems? • No one on the team other than April addressed me directly. Even when I did not meet my own 12 noon deadline, no one called. Even though I posted my number everywhere and said call if you have questions.

18. Recommendations • The most critical recommendation I could make is to meet in person, if no one wants to try different technologies. • I will do a detailed summary of this presentation via video showing specific examples of where I and we as a team kind of dropped the ball.

19. Now that you have read it... • Do you think the post-mortem is effective? • Is it too detailed, or not detailed enough? • Should I add graphics or media, if so what type? • Are there grammar errors that are distracting?

20. Thank you for your time!