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What you should know about FERPA

What is FERPA and for what purpose does it exist?. Family Educational Rights

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What you should know about FERPA

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    1. What you should know about FERPA Office of the University Registrar * 209 Student Services Building * Knoxville, Tennessee

    2. What is FERPA and for what purpose does it exist?

    3. Does FERPA apply to all students? Yes. All students (regardless of age) attending, or who previously attended postsecondary institutions have FERPA rights. ‘Attending students’ includes admitted students, students in residence, continuing education students, students auditing only, and distance education students. FERPA does not apply to applicants who have not been admitted to the institution.

    4. Who is responsible for seeing that FERPA is upheld? All members of the University community (faculty, staff and students) who have access to records are responsible for guarding the confidentiality of student records.

    5. What does FERPA guarantee students? FERPA gives students the right to inspect and review their own records; to request amendments to their record; to have some control over the release of personally identifiable information from their records; and, to file a complaint with the Department of Education concerning an alleged failure to comply with FERPA regulations.

    6. How are students made aware of FERPA? Notification at the University of Tennessee is done at Freshmen Orientation, through Hilltopics, Graduate and Undergraduate Catalogs, and the Official FERPA web site: http://ferpa.utk.edu

    7. What is Directory Information? "Directory Information" is information not generally considered harmful or an invasion of privacy if disclosed. The University of Tennessee considers the following information to be "Directory Information": Name, semester and permanent addresses, e-mail address, telephone listing Full or part-time status College, major, degrees and dates awarded Dates of attendance, most recent previously attended institution Participation in officially recognized activities & sports "Directory Information" does not include student identification numbers or social security numbers, grades, term and cumulative GPAs, student schedules, academic histories, academic standing.

    8. What is meant by “Disclosure of Information”? The University is not allowed to share information (other than “Directory Information”) without a student’s written consent.

    9. Can a student limit release of directory information? YES Students wishing limited disclosure may submit a request, available at: http://registrar.tennessee.edu or contact Student Data Resources 218 Student Services Building (865) 974-2108

    10. How do I know if a student has asked that no information be released? Look for the words “Confidential Information For . . .” printed near the top of the academic history, and a confidentiality warning on student information screens accessible by departmental personnel in colleges and administrative offices.

    11. Attention Faculty DO NOT: Use student IDs or social security numbers in a public posting of grades Link the names of students with their IDs in any public manner Leave graded tests or papers for others to view Circulate a printed class roll with student names and IDs or grades as an attendance roster Post individual student record information on a public website

    12. Attention Faculty (continued) DO NOT: Discuss the progress/grades of any student with anyone other than the student (including parents/guardians) without written consent of the student Provide anyone with lists of students enrolled in your classes for any commercial purpose Provide anyone with a student schedule or academic history or assist anyone other than UT employees in finding a student on campus Leave computer screens on with student information

    13. Which requests should you forward to the Office of the University Registrar? Requests for transcripts - only the Office of the University Registrar can generate an official transcript Certification requests - verification of enrollment for lenders, health insurance, good student car insurance discount forms Questions regarding the academic record of any student

    14. When In Doubt? STOP! DON’T release information! Always check with the Office of the University Registrar 209 Student Services Building Knoxville, TN 37996 (865) 974-2101

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