Highlights of William Gray Potter University Library - Collections, Digital Resources, Instruction, Exhibits, Budget

1. State of the Library William Gray Potter University Librarian and Associate Provost August 15, 2006

2. HIGHLIGHTS OF PAST YEAR

3. Collections Passed four-million volumes One of only 36 libraries in North America Significant collection from Chinese Government Already processed (Thanks to Cataloging!) Reciprocal gift to University of Nankai Major Watergate collection in Russell In-Process Collection Shrinking

4. Student Learning Center Gate count increased from 1.5M to 1.8M (20%) Added a fourth information desk Started laptop loans Began work on Digital Media Wing Remains a popular venue for events

5. Continued Growth and use of Electronic Journals • 38,933 active titles in SFX • Increase in Humanities and Social Sciences • Delivery of full text articles 965,000 • Up from 750,000 in FY05 (30%) • 380,000 of this is Elsevier • Does not include 1,050,000 GALILEO • Up from 850,000 in FY05 (24%) • Combined, UGA and GALILEO = 2,015,000

6. Significant New Electronic Resources Early English Books Online Full-text of almost every book, pamphlet, and broadside published, 1473-1700 American Periodicals Series 1,100 American magazines and journals, 1741 to 1900. Digital National Security Archive 58,000 declassified documents since 1945 Encyclopedia of Genetics, Genomics, Proteomics and Bioinformatics Reference tool for researchers in genomics, proteomics, transcriptomics and bioinformatics.

7. Library Instruction–707 Sessions Source: Reference Department Annual Report

8. Library Instruction-11,600 Students Source: Reference Department Annual Report

9. Implementation of ILLiad in ILL 66% increase in registered users Considerable positive feedback Reduced turnaround by 21% Greater staff productivity

10. Digital Library of Georgia Grant for Civil Rights Digital Initiative $761,427 : Institute of Museum and Library Services New Collections Picturing Augusta: Historic Postcards from the Collection of the East Central Georgia Regional Library Sanborn Fire Insurance Maps for Georgia Towns and Cities Blues, Black Vaudeville and the Silver Screen, 1912-1930s: Selections from the Records of Macon’s Douglass Theatre. Added 4,100 new documents to Georgia Government Publications database, including 1,500 electronic documents. Georgia Newspaper Project generated 3,060 microfilm reels, representing about 2.75 million pages.

11. Library Use Circulation down about 7% - from 505,009 to 469,062 1.6M hits on electronic reserves (50%) Exit counts at Main and Science down 7% - from 994,047 to 922,437 GIL Express charges up 15,328 to 19,858 (30%) Shelving is very tight – considerable shifting – some new shelving on third floor Main

12. Personnel Able to address some salary issues – much to do Two job satisfaction surveys One for staff, conducted by graduate students One for faculty, conducted by Library Results: positive but concerns about compensation and communication Five year review of University Librarian – wrapping up

13. Exhibits and Public Events Georgia Writers Hall of Fame Power to the People! Rural Electrification in Georgia - Russell Library Oversight or Overlook: Intelligence in the Modern World – Symposium – Russell Library Lillian Smith Book Awards William Few exhibit – Hargrett Exhibit of new Chinese Books Home movie road show - Media

14. Fire Recovery Over 10,000 items rebound or new envelopes 6,000 rebinds through Gov Docs Processing About 90% complete on rebinds 300 replacement documents Sprinkling of rest of building in the works as well as Science

15. BUDGET

16. Status of Budget Personnel/Operations budget cut about 12% since FY02 No increase for FY07 apart from salaries No cuts yet for FY07, but we have been asked to hold 2% in reserve Potential cuts due to energy and health insurance

17. Library Materials Expenditures FY03 $9.3M FY04 $9.6M FY05 $10.1M FY06 $10.2M Note: very small increase over FY05 – we shaved some recurring expenditures - very important, as you will see FY07 Project $10.5M

18. Library Materials Budget FY03 Base $7.81M FY04 Base $7.35M FY05 Base $7.91M FY06 Base $8.84M FY07 Base $8.84M No increase AND we have to hold $176,720 for reserve (2%)

19. Budget Gap FY06 (last year) FY06 – budget =$8.84M spent $10.2M How did we close gap? Student Tech Fee = $400,000 Research Stations = $87,000 The rest from one-time funds from University Administration

20. Budget Gap FY07 FY07 – budget = $8.84M FY07 projected expenditures = $10.5M How do we close $1.7M gap Student Tech Fee = $400,000 Research Stations = $87,000 One time funds from FY06 = $404,000 Still leaves $775,000 PLUS 2% reserve of $175,000 TOTAL SHORTFALL = $950,000

21. How do we close this gap? University could deliver relief – we will know mid-September – I am optimistic Otherwise, we will have to cut: $200,000 books $400,000 journals $350,000 serials Selectors have developed lists to use IF we need them – thanks to all involved – we are prepared We will consult with faculty in late September IF we need to

22. Library Materials Budget Looking beyond FY07 - Precarious – costs continue to increase – University budget flat Plus, many new publications, especially electronic resources, to purchase Strong University support, but difficult Situation would be worse if we had not shaved about $400,000 from FY06 Thanks again to all involved!

23. Larger Budget Issues • State revenue up, but energy and health care trump higher education • Chancellor suggesting a new process • Shadow budgets • Zero based approach • Tied to strategic priorities not yet set • We may have to prepare FY08 budget in the fall • Much yet to be determined

24. Short Term GoalsLast Year and This Year

25. Short Term Goals for FY06 1.   Maintain the best possible journal collection given cost increases and available funding. This is a continuing goal that we must confront every year. Again, strong support from the University and budget restraint has allowed us to meet this goal in FY06 and avoid cancellations.

26. Short Term Goals for FY06 2. Address problems with staff salaries. Classified staff salaries are painfully low and do not reflect the sophisticated work they do. Reallocation and understanding from the University administration allowed us to address some significant problems. There is still much to do.

27. Short Term Goals for FY06 Expand and improve available space. With the Special Collections Libraries Building some years off, we are short on space. Converting some office space to shelving has helped. AND we still need to make the main and science libraries more conducive for study and to find additional space for shelving.

28. Short Term Goals for FY06 4. Expand and maintain an Institutional Repository. A prototype to house electronic publications generated by University units has been developed. It will go into production once we acquire some additional hardware.

29. Short Term Goals for FY06 5. Establish an advanced search for electronic databases. Working with GALILEO, commercial software (WebFeat) was acquired and installed that allows simultaneous searching of multiple databases. This approach is being refined and enhanced and we try MetaLib as well.

30. Short Term Goals for This Year 1.   Maintain the best possible journal collection given cost increases and available funding. This is a continuing goal that we must confront every year.

31. Short Term Goals for This Year 2. Conduct a program review of the University Libraires. We will initiate and complete a program review, in accordance with the seven year schedule established by the University. Our first report, a self-review, is due by October 15.

32. Short Term Goals for This Year 3. Initiate Planning for a Fine Arts Library. With music and art faculty and students moving to East Campus, there is a demand to relocate the fine arts collections to that area. Once the University approves a site for a Fine Arts Library, we will work with appropriate schools to raise private funds.

33. Short Term Goals for This Year 4.  Undertake a second iteration of LibQUAL While the first use of this nationwide assessment of libraries identified significant strengths, this second round will provide important measures of progress over the past two years.

34. Short Term Goals for This Year 5. Advance the Special Collections Libraries Building on new Regents list. Given significant private funding, a sizable investment in design, and a demonstrable need, we will work with appropriate University and Regents staff to ensure that this building, which was moving up the existing list, fares well in the new “strategic capital model.”

35. Five Year Plan - Quick Recap The Teaching Library: Building Partnerships The Evolving Collection: Blending Access, Ownership, and Preservation The Strengthened Heart of the University: Library Buildings The Empowered Staff: Investing in the Staff and Faculty of the Libraries

36. As we look down the road, things are not always as they appear <Click on image to play movie> <Click on image to play movie>

37. Questions? <Click on image to play movie>