Payroll / HR User Group

1. Payroll / HR User Group at September 9th, 20099:00 AM – 12:00 PM

2. Announcements • Presentations ~ 9.0 Update ~ Wellness & Benefits Briefing ~ Deductions vs. Direct Deposit ~ ACH Issues / Questions ~ Reports – Data Selection vs. Processing Options & the Agency Staffing Report • Questions and Answers Today’s PHRUG Agenda

3. Opening Remarks Paul Carlson

4. Announcements Savings Bonds (Paul Carlson) New Employee Online Course (Brian Svik) New NIS HR Lead Introduction (Amy Archuleta) 4

5. 9.0 Update Amy Archuleta 5

6. NIS Portal Application Configurable Controls, Applications, and Content 9.0 Update 6

7. Portal Content Options 9.0 Update • Date published content • Announcements • New content and documentation • Scheduled applications (Open Enrollment, etc.) • Dynamic Content • Display different items based on events or conditions • Published content based on real time data • EnterpriseOne Content • Full menu applications • Mini menu Portlets • External applications • Helpdesk Application • UPK and other training content 7

8. Application Deployment 9.0 Update • Provide specific high volume applications to the end user within a singular portal page • Check Stub review and print, Leave Balance, etc. embedded in main ESS page • Full NIS application embedded in portal tab • Combine application objects, instructional objects, and announcement objects all in one page. 8

9. Access Controls 9.0 Update • Single Sign On for the Portal and NIS • With the portal… • Employees only see employee tabs and content • Suppliers can see supplier content • Staff and managers can access full applications and controls • Self-service password reset capabilities (we are hoping) 9

10. Welcome Page Date based publishing of master content Quick Link navigation to page specific content Formatted object based layout Rapid development of design and style with reusable components Inclusion of external content 9.0 Update 10

11. Employee Page Quick reference menus Direct entry form portlets Scheduled publications Improved usability of Employee Self Service Open Enrollment automatically publishes on specified date 9.0 Update 11

12. E1 Apps Page Singular login for application users Full functionality JD Edwards menu content Direct Links to common applications possible Improve efficiency of users by incorporating other common NIS applications into portal for rapid navigation 9.0 Update 12

13. 9.0 Update 13

14. Wellness and Benefit Briefing Paula Fankhauser, & Mike Wanetka 14

15. Strategy Recap Approach Wellness PPO Plan design to focus on: wellness…prevention…early detection Integrate with the Wellness Program Target Diabetics and Smokers Eligibility Those enrolled in any of the State medical plans Wellness PPO Eligibility Criteria Year 1 and 2 Focus: Participation-based criteria 2009/2010 Plan Year (current year) Health Assessment Completion 2010/2011 Plan Year (next year) Wellness Program Completion (enroll before Jan 4, 2010) Health Assessment Completion* (Spring 2010) Biometric Screening Participation* (Spring 2010) *both enrolled employees and spouses must complete Wellness & Benefits Briefing 15

16. Criteria For 2010/2011 Plan Year Complete at least one of the following Wellness Programs (enroll before Jan 4, 2010): EMPOWERED Coaching(13 Focus Areas) Completion criteria: have at least three contacts with your health coach before March 31, 2010. Walk this WayCompletion criteria: pursue 360,000 steps by March 31, 2010. Condition Management Coaching (7 Condition Areas) Completion criteria: complete at least three coaching calls before March 31, 2010. Wellness & Benefits Briefing During Next Open Enrollment:Health Assessment and Biometric Screening for both enrolled Employee and Spouse 16

17. Health Assessment Results Most Prevalent High-Risk Areas Weight (BMI>25): 72.5% ‘Overweight’ (BMI 25-29.9): 35.9% ‘Obese’ (BMI>30): 36.6% Poor nutrition (<5 fruits/veg’s per day): 67.7 % Lack of physical activity: 37.2 % (<2 days of moderate physical activity) Not having a physical exam in last 5 years: 16.2% Personal history of depression: 15.8% Currently using tobacco: 13.9% Wellness & Benefits Briefing • Notes: • All data was self-reported • Cholesterol and blood pressure data was inconclusive - Biometric screenings next year will provide accurate picture of clinical risks 17

18. Wellness Activity (as of 9/1) Wellness & Benefits Briefing Page18 • 4,401 completed the Health Assessment • Includes 736 employees not in Wellness PPO • 2196 Completed Health Advising Call • 75 Referrals to Condition Management • 57 Enrolled in Condition Management • 34: Diabetes • 10: Blood Pressure • 10: Depression • 2: Coronary Artery Disease • 1: Heart Failure • 2,435 Enrolled in Health Coaching 18

19. Wellness & Benefits Briefing Walk This Way Activity (as of 9/1) • 2,266 Enrolled (8 weeks into program) • 1,335 Individuals have logged steps • Individual Average: 301,198 total steps • Total Steps Logged: 401,830,779 • Approximately 152,208 miles (over 6 times around world) • Weekly Logging Activity (per person/week) 19

20. Wellness & Benefits Briefing Individual Avg Steps By Agency (8 wks) 20

21. Next Steps Promote smoking cessation Rx benefit 360,000+ Pictures with the Governor September 3, October 2 or November 2 Wellness Champions Agency presentations to promote wellness Additional programs Health education lunch and learns Communications StateHouse Observer Wellness section Employee testimonials Quarterly banners/posters Wellness & Benefits Briefing 21

22. Wellness & Benefits Briefing Employee Feedback • “I saw my doctor last week, and for the first time in about 15 years, he took me off the blood pressure medicine. That was a huge milestone for me, because now I am 100% drug-free. I don't mind taking medicine but I do mind taking them on a continuous basis. This change is due to my lower weight, good blood pressure readings, lower cholesterol, and increased activity.” - Wildlife Biologist • “I am looking forward to getting my smoking cessation prescription filled as that’s one of the main reasons I enrolled in the Wellness PPO Plan. Thanks for helping me improve my health.” - Safety Specialist • “I think the wellness program is a wonderful benefit and I'm most grateful. I can't say enough good things about the program and I'm thrilled we have it. Thank you!!” - Insurance Claims Investigator • “ I love the walking program and Robin is a great health coach. Thanks!!!” – anonymous State employee 22

23. Deductions vs. Direct Deposit Paul Carlson 23

24. ACH Issues / Questions Syl Luhring 24

25. ACH Issues / Questions US Bank Accelapay Video: http://www.articus.com/usbank/accelapay-video/ AS Accounting Payroll Information Website: http://www.das.state.ne.us/accounting/nis/payroll.html 25

26. Reports – Data Selection vs. Processing Options & the Agency Staffing Report Steve Lortz, Cyril Joppa, & Dovi Mueller 26

27. Reports – Data Selection vs. Processing Options & the Agency Staffing Report When running a report, you can utilize both Data Selection and Processing Options to control the data displayed on the report. 27

28. Reports – Data Selection vs. Processing Options & the Agency Staffing Report Review Data Selection by checking the Data Selection box and clicking ‘Submit’ from the Form Exit. 28

29. Reports – Data Selection vs. Processing Options & the Agency Staffing Report Data Selection will always reflect the original Data Selection assigned when the report version was created. If Data Selection is changed to run a report, the changes will not remain in Data Selection. 29

30. Reports – Data Selection vs. Processing Options & the Agency Staffing Report Clicking on ‘OK’ in Data Selection will take you to Processing Options. Processing Options do reflect criteria used the last time the report was run. Any changes made to Processing Options will remain until changed again. 30

31. Questions & Answers