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The Virginia State Historical Records advisory board

The Virginia State Historical Records advisory board Working to preserve Virginia’s documentary heritage. “Preservation of Virginia’s records is especially important because of the richness of her history and the high quality of her contributions to the formation of a nation.”

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The Virginia State Historical Records advisory board

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  1. The Virginia State Historical Records advisory board Working to preserve Virginia’s documentary heritage

  2. “Preservation of Virginia’s records is especially important because of the richness of her history and the high quality of her contributions to the formation of a nation.” —Gov. Mills E. Godwin, Jr., 1976

  3. Preserving Virginia’s history The Virginia State Historical Records Advisory Board was first appointed by Gov. Mills E. Godwin, Jr. in 1976, one year after the passage of the Virginia Public Records Act.

  4. Today, the eleven-member citizen board is the central advisory body for historical records planning in Virginia.

  5. The State Historical Records Advisory Board works to preserve Virginia’s irreplaceable documentary heritage.

  6. These records help illuminate the history of the commonwealth and the nation.

  7. SHRAB promotes practices that ensure preservation of and access to the commonwealth’s public and private historical records.

  8. SHRAB supports • Archives Week in Virginia • Basics of Archives training program • Annual meeting of the Council of State Archivists (CoSA)

  9. Preservation SHRAB encourages adherence to archival and records management principles through meetings and workshops.

  10. The board surveys repositories, supports the Library of Virginia’s records management program, and promotes the sharing of collection information.

  11. SHRAB solicits, develops, and reviews proposals for NHPRC grant projects. The board makes funding recommendations to the National Historical Publications and Records Commission (NHPRC).

  12. Access SHRAB promotes access to records consistent with the public interest, right to access, and privacy protection law.

  13. Education The board encourages the professional development of archivists, curators, volunteers, and others dedicated to the task of caring for Virginia’s documentary heritage.

  14. The board promotes an understanding of the importance of historical records and works to ensure their preservation.

  15. The NHPRC promotes the preservation and use of America’s documentary heritage essential to understanding our democracy, history, and culture.

  16. The NHPRC both requires and relies on the State Historical Records Advisory Board (SHRAB) in every state to review and make recommendations on grants submitted from that state.

  17. Federal regulations require every state or territory wishing to participate in the NHPRC grant program to establish a State Historical Records Advisory Board (SHRAB), to review grants, and make recommendations to the Commission.

  18. The Council of State Archivists (CoSA) is made up of the State Coordinator from each state or territory.

  19. Roles and responsibilities of board members:

  20. Let others know that you are on the state board and are interested in their concerns and ideas about how to improve archival and records programs in the state.

  21. Learn about the archives and historical records programs and issues in your state. • Read the SHRAB strategic plan.

  22. Carefully review all grant proposals submitted for board consideration, and fill out the SHRAB evaluation form.

  23. Read the SHRAB strategic plan. • Attend meetings. • Participate in SHRAB-sponsored activities.

  24. Evaluating Grant Proposals

  25. Questions to Ask • How does this proposal relate to any priorities established by the state board?

  26. Board members should consider: • Importance of the records. • Soundness of the plan of work and the budget. • Qualifications of the personnel involved.

  27. Is additional information needed to understand and evaluate the proposal? • Should the proposal be revised?

  28. While the board recommendation is not the only evaluation considered by the Commission, it carries great weight.

  29. Successful grant applications, 2003–2004: Virginia Commonwealth University, Richmond $160,700 for the Archives of the New Dominion

  30. City of Petersburg $8,094 to duplicate nitrate negatives that document the history of Petersburg and the surrounding community from 1925 to 1952.

  31. The Library of Virginia $38,909 to support the restoration of selected sound recordings generated by WRVA Radio.

  32. SHRAB bridges the gap between your community, the state archives, and NARA. What can you do to help?

  33. To learn more: Visit the Library of Virginia Web site for additional information about the Virginia State Historical Records Advisory Board. www.lva.lib.va.us

  34. Council of State Archivists www.statearchivists.org National Historical Publications and records Commission www.archives.gov/grants

  35. Thank you. Conley L. Edwards, state archivist and SHRAB coordinator. Jennifer D. McDaid, deputy coordinator.

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