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ADE Documentation Requirements for PHLOTEs

ADE Documentation Requirements for PHLOTEs. Language Acquisition Department (LAD) 2013-2014. Objectives. The participants will be able to maintain PHLOTE student documentation for ADE compliance by : Identifying PHLOTE students

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ADE Documentation Requirements for PHLOTEs

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  1. ADE Documentation Requirements for PHLOTEs Language Acquisition Department (LAD) 2013-2014

  2. Objectives • The participants will be able to maintain PHLOTE student documentation for ADE compliance by : • Identifying PHLOTE students • Organizing forms needed for documentation based on student’s status • Maintaining documentation records as an on-going process

  3. FORMS related to PHLOTEs for the Cumulative Folders • Compliance checklist • Registration Form • Primary Home Language Other Than English Home Language Survey • Copy of test results each year • Parental Permission to Assess if applicable • Parental Bilingual Education Waiver Application if applicable • Parental Notification and Consent for Student Placement in an ELL Program • Parent Notification of Student Achievement of English Proficiency • English Proficient Student Two-Year Review Form • Parent Consultation Form (for ADE/OCR Resolution) & Student Intervention Plan • Parent Notification for Monitoring English Language Learner After Reclassification • Parent Notification of Student Achievement of English Proficiency Second Reclassification Status • Elementary Individual Language Learner Plan (ILLP) • Secondary Individual Language Learner Plan (ILLP) • English Language Learner Program Withdrawal by Special Education Criteria • Parent Request for Student Withdrawal from an ELL Program

  4. Sample PHLOTE List

  5. No Status • Registration Form • Home Language Survey

  6. Initial Fluent English Proficient (IFEP) • Registration Form • Home Language Survey • AZELLA Results showing Proficiency • Copy of Permission to Assess Student with AZELLA or Teacher Referral Form (if applicable) • Waiver form for Bilingual Education/DL (if applicable)

  7. ELL- English Language Learner • Registration Form • Home Language Survey • AZELLA Results (cumulative) • Parental Notification and Consent form for Placement in ELL program (current year) • Copy of Permission to Assess Student with AZELLA or Teacher Referral Form (if applicable) • Waiver form for Bilingual Education/DL (if applicable) • Individual Language Learner Plan (if applicable)

  8. WthPar-Withdrawn by Parent • Registration Form • Home Language Survey • AZELLA Results (cumulative) • Parent Request for Withdrawal from ELL Program Services

  9. WthIEP-Withdrawn by Exceptional Education • Registration Form • Home Language Survey • AZELLA Results (cumulative) • Withdrawal from ELL Status by SPED Criteria Form

  10. RECL (1&2)- Reclassified • Registration Form • Home Language Survey • AZELLA Results • Parental Notification and Consent form for Placement in ELL program (qualified years) • All other documentation required for ELL status • Parent Notification of Student Achievement of English Proficiency • Two-Year Review Form • Parent Consultation Form-OCR (if applicable)

  11. ELLAR- English Language Learner After Reclassification • Registration Form • Home Language Survey • AZELLA Results (cumulative) • Parental Notification and Consent form for Placement in ELL program (qualified years) • Parent Notification of Student Achievement of English Proficiency • Two-Year Review Form • Parent Consultation Form-OCR (if applicable) • Parent Notification of ELLAR Monitoring (response must match PHLOTE list response) • All other documentation required for ELL and RECL students

  12. SRECL- Second (or more) Time Reclassified Students • Registration Form • Home Language Survey • AZELLA Results (cumulative) • Parental Notification and Consent form for Placement in ELL program (qualified years) • Parent Notification of Student Achievement of English Proficiency (most recent reclassification date required) • Two-Year Review Form (cumulative) • Parent Consultation Form-OCR (if applicable) • Parent Notification of ELLAR Monitoring • AZELLA Results showing Second Time Proficiency • All other documentation required for ELL/RECL/ELLAR students

  13. Waivers for PHLOTE Students • Waiver form for Bilingual Education (Dual Language Program) • Parental Request for Withdrawal from ELL program • English Language Learner Program Withdrawal by Special Education Criteria • Withdrawal from ELL- You must follow the withdrawal protocol and contact your LAD specialist.

  14. Most forms can be found at: http://intranet/languageacq/forms.asp • Access Mojave for student scores: http://elementary/Mojave

  15. Presenters Language Assessment Coordinators: • Charlotte Carrasco • Ruthanne Peyron • Lisa Sofias Eckrich • Contact LAD at 225-4600

  16. Used prior to 2013/14

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