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The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour

The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour . New York State Council of School Superintendents Fall 2011. State Aid and Financial Planning Service. Patricia Service, Senior Specialist. Agenda. Types of State Aid Reporting of Students Tips for Success.

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The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour

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  1. The Nuts and Bolts of MaximizingState Aid:A Beginner’s Guided Tour New York State Council of School Superintendents Fall 2011 State Aid and Financial Planning Service Patricia Service, Senior Specialist

  2. Agenda • Types of State Aid • Reporting of Students • Tips for Success

  3. State Aid for Students With a Disability • Foundation Aid - 14.893 B • Public Excess Cost Aid - $454 M • Private Excess Cost Aid - $330 M • Summer School Aid - $329 M

  4. What does all that $ mean to my district??

  5. FOUNDATION AID

  6. Reporting Public Placementsfor Foundation Aid • Form A #19 - #54 Levels of Service • Time Requirements • 60% or more of school day in a special class or home/hospital instruction • Elementary – 3 hrs. per day • Secondary – 3.5 hrs. per day • 60% or more of school day in Integrated Setting • Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition) • 20% - 59% of the school week in a resource room • Elementary – not less than 5 hours/week (300 minutes/week) • Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes • Direct or Indirect Consultant Teacher Services • Elementary & Secondary – at least 2 hours/week of direct or indirect services • Services must be provided by a certified special education teacher

  7. Reporting Public Placementsfor Public Excess Cost Aid • Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report) • Formula: Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio This is the benchmark specific for your district! Claim Process: STAC system

  8. Reporting Studentsfor Private Excess Cost Aid • Definition:Private Excess Cost Aid is payable for students with disabilities placed in approved in-state and out-of-state private schools • Formula:(Approved tuition – basic contribution) x FTE x Aid Ratio Tuition is set by SED Claim Process: STAC system DOSES – Private Placement Approval

  9. Reporting Studentsfor Summer School AidAlso called 4408 aid • Definition:School-age students with disabilities educated during July and August. All student public and private • Formula: • Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost. Claim Process: STAC system

  10. Tips for Success • Facilitate communication between the business office and Committee on Special Education office • Someone in the district must have and being using the NYSED’s STAC on line system • Check and Verify that claims have been processed

  11. Thank you Questar III State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY 12033 (518) 477-2635 phone (315) 793-8608 phone (518) 477-4284 fax http://sap.questar.org/

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