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Manuals and Reference Books

Manuals and Reference Books. Introduction to Operational Rules. Operational procedures standardized Process of operations codified in volumes/guides Post Offices supplied with volumes for reference Modifications to any procedures communicated by Postal Directorate.

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Manuals and Reference Books

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  1. Manuals and Reference Books

  2. Introduction to Operational Rules Operational procedures standardized Process of operations codified in volumes/guides Post Offices supplied with volumes for reference Modifications to any procedures communicated by Postal Directorate

  3. Classification of volumes/guides Conditions prescribed for customers’ transaction with PO Procedure for various administrative or operative functions outlined in volumes Procedure for regulating pay/allowances codified in FR & SR

  4. Postal Manuals Prescribes rules for performing various jobs Explains procedure for performing various jobs Guides staff on internal operations Fixes standard for carrying out each item of work Classified into eight volumes – I to VIII Rules for SB/SC in separate volumes – POSB Manual Vol I & II

  5. Postal Manual Volume I Compilation of various acts concerning PO transactions It is in two parts Contains : Indian PO Act & Rules Savings Bank Act & Rules Savings Certificate Act & Rules

  6. Postal Manual Volume II Contains general regulations in PO dealing with Appeals & petitions Personal matters Security deposits Stock Procedure for handling forged, counterfeit, defaced stamps & currency notes Contracts & procedure for printing Land & buildings Budget estimates & controlling expenditure Miscellaneous rules relating to official display of National flag, National anthem etc.

  7. Postal Manual Volume III Deals with matter relating to discipline Procedure for writing-up of CRs (APAR) Contains CCS(CCA) Rules & Conduct & Engagement Rules for GraminDakSevaks Contains schedules showing administrative powers of different class of officers

  8. Exercise 3.1.1

  9. Postal Manual Volume IV Part I deals with rules regarding : Appointments & promotions Transfers & postings Leave, pensions & gratuities Revision of establishments Part II has appendices which outline the rulings regarding recruitment/examination

  10. Postal Manual Volume V Rules regarding treatment of articles in Mail & sorting departments Prescribes procedure for investigation Manner of preparation of Due Mail & Sorting list

  11. Postal Manual Volume VI Operational procedure for ordinary & accountable mails, money orders and consolidation of accounts Classified into three parts – I, II & III

  12. Volume VI Part I Deals with Miscellaneous rules Mails Sorting Delivery Registration & parcel departments

  13. Volume VI Part II Deals with operational procedure for Money orders Indian Postal Orders

  14. Volume VI Part III Details the consolidation of accounts of Sos at HO Outlines the accounting process in Sub Offices List out the duties of Postmen and LB peons

  15. Exercise 3.1.2

  16. Postal Manual Volume VII Describes mail operation in general Outlines procedure for handling mails in sorting offices Detail process for handling of bags in TMOs Explains work to be performed in RO of RMS/sorting office

  17. Postal Manual Volume VIII Prescribes duties of Head of Circle, Head of Division, Head of Sub-Division, PRIs, Overseers, Stores Depots & RLO Administrative functions of HOC/HOD/Sub- Divisional Heads Returns to be submitted by Sub Divisional Head and Divisional Head

  18. Post Office Guides Prescribes conditions for transactions with PO Contains guidelines for customers Available in four parts – Part I, II, III & IV

  19. Post Office Guide Part I Conditions for acceptance and delivery of of mails and Money orders Conditions are serialized and called clauses Clauses are indexed for easy reference

  20. Post Office Guide Part II Conditions for handling inward/outward foreign mails Stipulates the prohibitions and restrictions relating to foreign post

  21. Post Office Guide Part III Contains list of Post offices

  22. Post Office Guide Part IV Conditions relating to SB & SC business

  23. Book of Branch Office Rules Contains rules for handling Postal business exclusively at Bos List out the records to be maintained in Bos Acts as guide to BPMs in carrying out day-to-day operations

  24. Exercise 3.1.3

  25. PO SB Manual Volume I Prescribes operational procedure for various types of accounts List of appendices which deals with various issues like cheque system, pay roll savings scheme, preservation of records, questionnaire for inspection of SB/SBCO branch of HO

  26. PO SB Manual Volume II General procedure for handling savings certificates Deals with operational procedure for various types of savings certificates Appendices deals with settlement of claim cases and rules for preservation of records

  27. SBCO Manual SBCO set-up in each HO to maintain control accounts of SB & to carry out day-to-day checks of work done by SB branch Carry out percentage checks of vouchers & other items of work and non cash transactions To verify binder/ledger balance periodically To keep safe custody of important records such as vouchers,undeliveredPB’s,LOT’s etc.,

  28. SBCO Manual… Check annual calculation of interest as per percentage prescribed Preparation of annual interest cum silent statements Maintain objection register Submit periodical returns

  29. Exercise 3.1.4

  30. Financial Handbook Volume I General system of accounts in PO Prescribes rules regarding- Handling of cash Provision of funds Pay & allowances Contingent expenditure Establishment & service books Loans & advances Accounting of revenue & expenditure in r/o buildings & RMS vans

  31. Financial Handbook Volume II Procedure for compilation of accounts of HO & HRO and balancing of cash & valuables

  32. Exercise 3.1.5

  33. Compilation of FR & SR Applicable in common to all government servants FR outline regulation of pay of government servant under various circumstance SR relates to regulation of TA of government servants under various circumstances & joining time

  34. CCS (Leave) Rules, 1972 Stipulates rules regulating various kinds of leave

  35. CCS (Pension) Rules, 1972 Outlines process of granting pension and other benefits on succession from government service

  36. CCS(MA) Rules Apply to all Government servants Persons in Railway service excluded from the purview provision of medical facilities to Government servants & members of their family Re-imbursement of expenditure to the extent provided in the rules

  37. Exercise 3.1.6

  38. Thank you

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