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Entering New Employees (Without Vacancy Permit)

Entering New Employees (Without Vacancy Permit). Learning Objectives. School Jobs Application System HRMS Help Search Applications Search Applicants by Name/SSN Search Applicants by Vacancy Search Applicants (Advanced) New Hire Without Vacancy Permit Hire New Employee Form

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Entering New Employees (Without Vacancy Permit)

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  1. Entering New Employees(Without Vacancy Permit)

  2. Learning Objectives • School Jobs Application System • HRMS Help • Search Applications • Search Applicants by Name/SSN • Search Applicants by Vacancy • Search Applicants (Advanced) • New Hire Without Vacancy Permit • Hire New Employee Form • Basic Information • Name, Address and Phone • Emergency Contacts • Demographics • Contracts • Other • Substitute Profile Form

  3. Search Applications HRMS Home Page User Roles: Principal/Hiring Agent, Applicant Viewer, Applicant Screener, Applicant Entry, Position Editor, System Administrator

  4. Search Applications

  5. Search Applications The Search Applications feature provides three ways to find applications submitted from the School Jobs Application System: •Search Applicants by Name/SSN* •Search Applicants by Vacancy* •Search Applicants (Advanced Search)

  6. Search Applications Search Applicants by Name/SSN

  7. Search Applications Search Applicants by Vacancy

  8. Search Applications Search Applicants by Vacancy

  9. Search Applications Search Applicants (Advanced Search)

  10. Search Applications Search Applicants (Advanced Search)

  11. Search Applications Search Applicants (Advanced Search)

  12. New Hire Without Vacancy Permit HRMS Home Page Accessed via Employees Page under Staffing User Roles: Employee Hire, Staff Action, HR Staff Action Officer, System Administrator

  13. New Hire Without Vacancy Permit

  14. New Hire Without Vacancy Permit

  15. New Hire Without Vacancy Permit

  16. New Hire Without Vacancy Permit

  17. New Hire Without Vacancy Permit

  18. New Hire Without Vacancy Permit

  19. Substitute Profile • There are 2 ways to reach the Substitute Profile form. • One way is to first go to the Employees Menu and select Employee Page, find the employee using the search selection criteria, and then click on the "Edit Substitute Profile" link on the Employee Demographics form.

  20. Substitute Profile The other way is to first go to the Employee Page under Employees Menu, then select Update Substitutes under the Staffing menu, and then find the employee using the search selection criteria.

  21. Substitute Profile • Adding Substitute Profile

  22. Substitute Profile • Editing Substitute Profile

  23. Substitute Profile • Removing Substitute Profile

  24. Substitute Profile • Helpful Substitute Web Reports: • Web Report 000002 - Substitutes By Subject • The purpose of this report is to provide a list of LEA substitutes by subject. In order to generate a list by subject, enter a subject first letter, word, or part of the word in the substitutes subject field; otherwise leave the field blank to generate a list of all substitutes. Then click on Submit. The results will be sorted by substitute subject and then by site (if a site is entered for the individual).

  25. Substitute Profile • Web Report 000125 - Substitute Error Report • The purpose of this report is to provide a list of LEA substitutes that may potentially have incomplete or inaccurate substitute data. Below is a list of possible errors. • Substitute Emp Status and No Sub Profile - The Employment Status indicates a substitute, but there is not a substitute profile for the person. • Sub Code = Y or B and No Sub Profile - The Substitute indicator is Y'es or B'oth, but there is not a substitute profile for the person. • Sub Code = N and Sub Profile Exists - The Substitute indicator is N'o, but a substitute profile exists. • No Sites selected on Sub Profile - No sites have been selected for the substitute profile. • Non-Standard Grade on Sub Profile - Grades entered on the substitute profile are in error. • No Valid Phone Number - There is not a valid phone number in the employee demographics for the substitute.

  26. Summary • School Jobs Application System • HRMS Help • Search Applications • Search Applicants by Name/SSN • Search Applicants by Vacancy • Search Applicants (Advanced Search) • New Hire Without Vacancy Permit • Hire New Employee Form • Basic Information • Name, Address and Phone • Emergency Contacts • Demographics • Contracts • Other • Substitute Profile Form

  27. QUESTIONS

  28. HRMS Support Contact Information HRMS Help Desk: (919) 807-HELP Kit Arndt, HRMS Support, (919) 807-3216, kit.arndt@dpi.nc.gov HRMS Communication Site: http://hrmscomm.wikispaces.com

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