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Word 2002

Word 2002. UNIT 4: ENHANCING THE PRESENTATION OF TEXT. Chapter 17. FORMATTING DOCUMENTS WITH SPECIAL FEATURES. Add line numbering in a document Insert bookmarks in a document Add text to a document with the AutoText feature Edit and delete an AutoText entry

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Word 2002

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  1. Word 2002 UNIT 4: ENHANCING THE PRESENTATION OF TEXT Chapter 17 FORMATTING DOCUMENTS WITH SPECIAL FEATURES

  2. Add line numbering in a document Insert bookmarks in a document Add text to a document with the AutoText feature Edit and delete an AutoText entry Insert a nonbreaking space between words in a document Find and replace special characters Hyphenate words in a document Change the hyphenation options and hyphenation zones in a document Create a drop cap in a document Customize toolbars and menus Automatically summarize a document Performance Objectives

  3. Turning on Line Numbering File, Page Setup… line numbers may be used for certain legal papers or for reference purposes

  4. Using Bookmarks Useful in long documents to quickly move the insertion point. To insert a bookmark: Insert, Bookmark To display bookmarks: Tool, Options, View To move to a bookmark: Insert, Bookmark type a unique name select name select Go To

  5. Using AutoText Useful for items or text that you use on a frequent basis. key desired text with formatting, then… key a short name can also Insert or Delete using Insert, AutoText menu command To insert: key inAutoText name - press Enter or F3 edit by making changes and then saving with same AutoText entry name

  6. Inserting a Nonbreaking Space To avoid breaking up words or phrases on separate lines that should remain together. Nonbreaking space inserted with Ctrl + Shift + spacebar turn on display of nonprinting characters - Show/Hide normal space appears as a dot nonbreaking space appears as a degree symbol

  7. Finding and Replacing Special Characters Edit, Replace…

  8. Hyphenating Words Hyphenating long words that fall at the end of the text line provides a more balanced look. Automatic Tools, Language, Hyphenation Manual Tools, Language, Hyphenation change options scroll through document to check hyphens reposition hyphen, or

  9. Hyphenating Words • Remove Hyphens • Undo immediately after inserting (removes all hyphens) • - Find and Replace (removes only selected hyphens) measured from right margin if a word starts after the beginning of the hyphenation zone and continues past the end, the word is wrapped decreasing hyphenation zone more words will be hyphenated increasing hyphenation zone fewer words will be hyphenated • Inserting Hyphens • hyphen on keyboard = regular hyphen • - hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-)

  10. One-Syllable Words: do not divide (e.g. length) Multiple-Syllable Words: divide between syllables some divisions can confuse a reader if one or both parts may be read as words by themselves (e.g. coin-sure) in such cases, break the word at a different place (e.g. co-insure) Prefixes, Suffixes: divide after a prefix and before a suffix if the root word ends in a double consonant, divide after (e.g. bill-ing) if adding a suffix results in a double consonant, divide between (e.g. refer-ring) Consecutive Line Ends: avoid more than two Abbreviations, Numbers, Contractions: do not divide Names of People: avoid if necessary, hyphenate according to guidelines for common words Dash: do not divide before a dash (or between the hyphens if the dash consists of two hyphens) Hyphenation Guidelines

  11. Creating a Dropped Capital Letter Format, Drop Cap… drop cap can be set in same font as paragraph, or can be set in a complimentary font change position and options for more than one letter, select the word before apply drop cap

  12. Customizing Toolbars • Add buttons for features used on a consistent basis. • Remove buttons you do not need. • Move or reset the position of the buttons. Tools, Customize… to remove: click the desired option to add: click the desired option

  13. Customizing Menus Tools, Customize… drag and drop the desired command to the specific menu option on the Menu bar remove by clicking desired menu option on the Menu bar and dragging off the menu create your own customized menu

  14. Automatically Summarizing a Document Tools, AutoSummarize… specifies where you want the summary inserted chooses highest-scoring sentences to summarize

  15. Inserting a Manual Line Break Enter - creates new paragraph Shift + Enter - creates new line without creating new paragraph

  16. Commands Review How do you display the Line Numbering dialog box? File, Page Setup…

  17. Commands Review How do you display the Bookmark dialog box? Insert, Bookmark…

  18. Commands Review How do you display the Create AutoText dialog box?

  19. Commands Review How do you display the Create AutoText dialog box with AutoText tab selected? Insert, AutoText, AutoText

  20. Commands Review How do you insert a nonbreaking space? Ctrl + Shift + Spacebar

  21. Commands Review How do you display the Hyphenation dialog box? Tools, Language, Hyphenation

  22. Commands Review How do you display Find and Replace dialog box with Replace tab selected? Edit, Replace…

  23. Commands Review How do you insert an optional hyphen? Nonbreaking hyphen? Ctrl + - optional = Ctrl + Shift + - nonbreaking =

  24. Commands Review How do you display the Drop Cap dialog box? Format, Drop Cap…

  25. Commands Review How do you display the Customize dialog box? Tools, Customize…

  26. Commands Review How do you display the AutoSummarize dialog box? Tools, AutoSummarize…

  27. Commands Review How do you insert a manual line break? Shift + Enter - creates new line without creating new paragraph

  28. Coming Next Chapter 18 Creating Charts in Word

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