Stephen W. Meador , Chairperson DOE/SC Review Committee

1. Review Committee for the National Spherical Torus Experiment (NSTX) Upgrade Project Princeton Plasma Physics Laboratory December 11-12, 2012 Stephen W. Meador, Chairperson DOE/SC Review Committee Office of Science, U.S. Department of Energy http://www.science.doe.gov/opa/

2. DOE Review of NSTX DOE EXECUTIVE SESSION AGENDA Tuesday, December 11, 2012—LSB, Room #B318 8:00 a.m. Introduction and OverviewS. Meador 8:15 a.m. FES PerspectiveB. Sullivan 8:30 a.m. Federal Project Director PerspectiveT. Indelicato 8:45 a.m. Questions Project and review information is available at: http://evms.pppl.gov/Lehman_121112/index.html

3. Review Committee Participants

4. DOE Organization Chart Office of the Secretary Dr. Steven Chu, Secretary Deputy Secretary* Daniel B. Poneman Associate Deputy Secretary Melvin G. Williams, Jr. Federal Energy Regulatory Commission Advanced Research Projects Agency-Energy Inspector General Loans Program Office American Recovery & Reinvestment Act Office Chief of Staff Technology Transfer Coordinator Office of the Under Secretary for Science Vacant Under Secretary for Science Office of the Under Secretary for Nuclear Security Thomas P. D’Agostino Under Secretary For Nuclear Security Office of the Under Secretary Vacant Under Secretary Assistant Secretary for Policy and International Affairs U.S. Energy Information Administration Assistant Secretary for Congressional and Intergovernmental Affairs Bonneville Power Administration General Counsel Southwestern Power Administration Assistant Secretary for Environmental Management Office of Science Assistant Secretary for Energy Efficiency and Renewable Energy National Nuclear Security Administration Chief Financial Officer Southeastern Power Administration Legacy Management Advanced Scientific Computing Research Assistant Secretary for Fossil Energy Deputy Administrator for Defense Nuclear Nonproliferation Deputy Administrator for Defense Programs Chief Human Capital Officer Western Area Power Administration Basic Energy Sciences Assistant Secretary for Electrical Delivery and Energy Reliability Deputy Administrator for Naval Reactors Deputy Under Secretary for Counter-terrorism Chief Information Officer Biological and Environmental Research Assistant Secretary for Nuclear Energy Associate Administrator for Defense Nuclear Security Associate Administrator for Emergency Operations Intelligence and Counterintelligence Management Fusion Energy Science Indian Energy Policy and Programs Associate Administrator for External Affairs Associate Administrator for Acquisition & Project Management Public Affairs Health Safety and Security High Energy Physics Associate Administrator for Management & Budget Associate Administrator for Info. Management & CIO Economic Impact And Diversity Hearings and Appeals Nuclear Physics Associate Administrator for Safety & Health Workforce Development For Teachers/Scientists 7/25/12 *The Deputy Secretary also serves as the Chief Operating Officer.

5. SC Organization Chart Office of the Director (SC-1) William F. Brinkman Deputy Director for Field Operations (SC-3) Joseph McBrearty Deputy Director for Science Programs (SC-2) Patricia Dehmer Deputy Director for Resource Management (SC-4) Jeffrey Salmon Office of Lab Policy & Evaluat. (SC-32) J. LaBarge (A) Chicago Office Roxanne Purucker Workforce Development for Teachers/ Scientists (SC-27) P. Dehmer (A) Ames SO Cynthia Baebler Advanced Scientific Comp. Research (SC-21) Barbara Helland (A) Office of Budget (SC-41) Kathleen Klausing Office of Business Policy & Ops (SC-45) Vasilios Kountouris Argonne SO Joanna Livengood Basic Energy Sciences (SC-22) Harriet Kung Office of Grants/ Cont. Support (SC-43) Linda Shariati Berkeley SO Aundra Richards Office of Safety, Security & Infra. (SC-31) M. Jones SC Integrated Support Center Brookhaven SO F. Crescenzo (A) Office of Project Assessment (SC-28) Daniel Lehman SC Communications & Public Affairs (SC-4) DollineHatchett Biological & Environ. Research (SC-23) Sharlene Weatherwax Office of SC Program Direction (SC-46) Daniel Division Fermi SO Michael Weis Fusion Energy Sciences (SC-24) Edmund Synakowski Oak Ridge Office Larry C. Kelly Office of Scientific and Tech. Info. (SC-44) Walt Warnick Human Resources & Admin. (SC-45.3) Cynthia Mays Oak Ridge SO Johnny Moore Small Business Innovation Research (SC-29) Manny Oliver Princeton SO Maria Dikeakos High Energy Physics (SC-25) James Siegrist Pacific NWest SO Roger Snyder Nuclear Physics (SC-26) Timothy Hallman Stanford SO Paul Golan (A) Acting Thomas Jeff. SO Joe Arango 7/2012

6. Charge Questions Construction Efforts: Are construction efforts being executed safely? Does the project have adequate resources and the appropriate skills mix to execute the project per the plan? Baseline Cost and Schedule: Are the current project cost and schedule projections consistent with the approved baseline cost and schedule? Is the contingency remaining adequate for the risks that remain? Management: Evaluate the management structure as to its adequacy to deliver the scope within budget and schedule. Are risks being actively managed? Response to Prior Reviews: Has the Integrated Project team implemented all required actions in the Corrective Action Plan that was developed following the Project Status review from April 2012?

7. Agenda

8. Report Outline/Writing Assignments Executive SummaryMeador 1. IntroductionSullivan 2. Technical Status (Charge Questions 1, 4) Kellman*/Oren/Strauss 2.1 Findings 2.2 Comments 2.3 Recommendations 3. Cost and Schedule (Charge Question 2, 4)Chao*/Blaisdell/Maier 4. Management and ES&H (Charge Questions 1, 3, 4)Crescenzo*/Ackerman *Lead

9. Closeout Presentationand Final ReportProcedures

10. Format: Closeout Presentation • (No Smaller than 18 pt Font) • 2.1 Use Section Number/Title corresponding to writing assignment list. • List Review Subcommittee Members • List Assigned Charge Questions and Review Committee Answers • 2.1.1 Findings • In bullet form, include an assessment of technical, cost, schedule, and management. • 2.1.2 Comments • In bullet form, list descriptive material assessing the findings and the conclusions based on the findings. This is narrative material and is often omitted as a separate heading and the narrative included either under Findings or Recommendations as appropriate. This heading carries more emphasis than the Findings, but does not require an action as do the Recommendations. Do not number your comments. • 2.1.3 Recommendations • Begin with action verb and identify a due date. • 2.

11. Format: Final Report • FINAL REPORT WRITE-UP/UPDATE TO BE UPLOADED TO THE SC PORTAL SITEWhen you have prepared your Report Write-Up and/or updates, please upload the document directly to the SC portal (by December 17): • https://portal.science.doe.gov/sites/sc28/Lehman%20Reviews/Forms/AllItems.aspx • (Use MS Word / 12pt Font) • 2.1 Use Section Number/Title corresponding to writing assignment list. • 2.1.1 Findings • Include an assessment of technical, cost, schedule, and management. Within the text of the Findings Section, include the answers to the review questions. • 2.1.2 Comments • Descriptive material assessing the findings and the conclusions based on the findings. This is narrative material and is often omitted as a separate heading and the narrative included either under Findings or Recommendations as appropriate. This heading carries more emphasis than the Findings, but does not require an action as do the Recommendations. Do not number your comments. • 2.1.3 Recommendations • Begin with action verb and identify a due date. • 2. • 3.

12. Expectations • Present closeout reports in PowerPoint. • FINAL REPORT WRITE-UP AND UPDATES TO BE UPLOADED TO THE SC PORTAL SITE (by December 17): • https://portal.science.doe.gov/sites/sc28/Lehman%20Reviews/Forms/AllItems.aspx • To upload your file to the portal, click on “NSTX Upgrade Project Review” folder, then on “Committee Report Sections” folder. On the light blue bar (just at the top of the files), click on “Upload Files”.

13. Closeout Report on the Review Committee for the National Spherical Torus Experiment (NSTX) Upgrade Project Princeton Plasma Physics Laboratory December 12, 2012 Stephen W. Meador Review Committee Chair Office of Science, U.S. Department of Energy http://www.science.doe.gov/opa/

14. 2. Technical StatusKellman, GA*/Oren, TJNAF/Strauss, DOE/SC • Construction Efforts: Are construction efforts being executed safely? Does the project have adequate resources and the appropriate skills mix to execute the project per the plan? • Response to Prior Reviews: Has the Integrated Project team implemented all required actions in the Corrective Action Plan that was developed following the Project Status review from April 2012? • Findings • Comments • Recommendations

15. 3. Cost and ScheduleChao, DOE/SC/Blaisdell, DOE/APM,Maier, DOE/BHSO • Baseline Cost and Schedule: Are the current project cost and schedule projections consistent with the approved baseline cost and schedule? Is the contingency remaining adequate for the risks that remain? • Response to Prior Reviews: Has the Integrated Project team implemented all required actions in the Corrective Action Plan that was developed following the Project Status review from April 2012? • Findings • Comments • Recommendations

16. Project StatusChao, DOE/SC/Blaisdell, DOE/APM,Maier, DOE/BHSO

17. 4. Management and ES&HCrescenzo, DOE/BHSO/Ackerman, DOE/SC • Construction Efforts: Are construction efforts being executed safely? Does the project have adequate resources and the appropriate skills mix to execute the project per the plan? • Management: Evaluate the management structure as to its adequacy to deliver the scope within budget and schedule. Are risks being actively managed? • Response to Prior Reviews: Has the Integrated Project team implemented all required actions in the Corrective Action Plan that was developed following the Project Status review from April 2012? • Findings • Comments • Recommendations