Advanced NIMAC 2.0 for AUs: The Watchlist, Contact Information, and User Information Features

1. Advanced NIMAC 2.0 for AUs: The Watchlist, Contact Information, and User Information Features www.nimac.us

2. In this PowerPoint, we will cover: • Working with the Watchlist • Getting help with “pre-NIMAS” files and accessible formats • Accessing contact information for publishers and AMPs • Setting up, editing, and deleting Sub Users • Changing your password or security question www.nimac.us

3. NIMAC Login Screen: https://secure3.overdrive.com/NIMAC/NIMAC_Login.aspx

6. 1. The Watchlist • The Watchlist allows you to be notified when files you expect to be submitted to NIMAC are certified and available for download. • You add the ISBN for the item to the list. • When that ISBN is certified, you will automatically receive an email from the system alerting you that it is available for download or assignment to an AMP.

7. What the Watchlist is not… • Adding a title to the Watchlist is not a mechanism for requesting that a publisher submit a file to the NIMAC. • Per IDEA 2004, the print book purchase agreement or contract is the only mechanism for requiring a publisher to produce NIMAS. • The NIMAS effective date was July 19, 2006. • Books purchased before that date are unlikely to be found in the NIMAC.

8. Obtaining “pre-NIMAS” files • Many older books may already be available in accessible formats. • Be sure to check the Louis Database of Accessible Materials, as well as Bookshare, to see if the title you need is already available in a student-ready format: Louis: http://louis.aph.org/ Bookshare: www.bookshare.org

9. Obtaining “pre-NIMAS” files • Many of the publisher contacts who are responsible for fielding requests for digital files for braille production also handle other disability requests for older materials. • A list of braille contacts can be found at the APH web site: http://www.aph.org/louis/braillepub.html

10. Obtaining “pre-NIMAS” files • If the publisher you need is not on that list, try using the Contact Information tab in the AU portal to locate the publisher’s web site. • From there, look for the Rights & Permissions contact, or Disability Requests contact. • Or, you can email the publisher contact in the NIMAC Contact Information to ask where to direct your request.

11. Watchlist • For more recently purchased textbooks, workbooks and other “core” materials that you do expect to be submitted to the NIMAC, the Watchlist keeps you from having to search the system multiple times as you wait for the file to be added. • Just search once, and if the file is not there, you can add it to your Watchlist and automatically be notified when it’s ready!

12. Adding Files to the Watchlist • To add a book to the Watchlist, click “Manage Watchlist.” • Then click “Add a Watchlist Item.” • Enter the ISBN for the student book. • You can use either the 10-digit or 13-digit ISBN. • Then click “OK.”

16. Adding to the Watchlist • Be sure the 13-digit or 10-digit ISBN you are using is for the student edition. • Do not use ISBNs for the teacher’s edition. • The system will give you an error if your number is not 13 or 10 digits. • However, it won’t know if you’ve typed a wrong number, so be careful to proofread the number. • If you do make a typo, you can always delete the entry and start over. 

18. Watchlist Display • Once you submit the ISBN, the Watchlist will show you the entry. • Each entry shows the ISBN that you entered. • If the file is already in process at the NIMAC, it will also show any other ISBNs for that same file set, and the Identifier for the file set. • To the right of the display, you will see a Status for the file.

20. Watchlist Status • The status of the file may be: • Not Submitted to NIMAC • Files that the NIMAC has not yet received • In Review Process • Files that have passed validation, are uploaded to the system, and are in the NIMAC file review process • Awaiting Corrections • Files that have been rejected for certification due to errors and must be resubmitted by the publisher

21. Automatic Email • Once the file has been certified, you will receive an email from the system letting you know that it is available. • Note: Be sure that nimac@aph.org is added to your address book so that notifications are not filtered as “spam” by your email server. • If you return to your Watchlist after that point, you will also see that the status of the item has changed to “Certified.”

24. Certified files • The system will prevent you from adding a Certified file to your Watchlist. • Any file that shows “Certified” in your Watchlist was certified after it was added. • Should you inadvertently attempt to add a Certified file, the system will advise you that the file is already available.

26. Deleting Watchlist Items • Once you have downloaded or assigned a certified file on your Watchlist, just delete it from the list. • The system will ask you to confirm the deletion. • Then the screen will refresh showing the remaining entries.

30. Watchlist Status • If you have an immediate need for a file that the NIMAC has received—or even one we have not yet received—don’t hesitate to contact us. • We are happy to try to expedite the certification, if possible, for files that are in the system. • In many cases, we can contact the publisher to find out the ETA for files still in NIMAS conversion and not yet submitted to us.

31. 2. Contact Information • The Contact Information tab allows you to access the contact information for any AMP or publisher who has an account with the NIMAC. www.nimac.us

35. Accessible Media Producers • All registered AMPs are shown on the page. • Just scroll down to see more listings. • The default display is alphabetical by agency name. • However, just click on any column heading to sort by another column. www.nimac.us

37. Accessible Media Producers Contacts • More detailed agency information can also be found, including available formats, by clicking on the organization name. • Please note that the listings are provided as a convenience to NIMAC users. They are not an endorsement by the NIMAC. • Contact the AMP directly for questions regarding prices, turnaround time, quality, etc. www.nimac.us

42. Send an Email • Just click on the contact name in the display to send an email to the contact.

45. Publisher Contacts • The Publisher Contacts list works the same way the AMP list does, with the same information, sorting options, and live link capabilities. www.nimac.us

49. Publisher Contacts • The Publisher Contacts list includes all publishers who have registered with the NIMAC to submit files. • If you are seeking materials published by a company not found on the list, it could mean either that the imprint is owned by a larger corporation, or that we have not received files from that company. • Feel free to contact us for more assistance. www.nimac.us