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Ready Seniors! Workshop Title VI Tribal Health Conference August, 2019

This workshop aims to exchange best practices and evaluate potential solutions to challenges faced by senior care providers during major disasters. Topics include continuity of services, power outages, and empowering senior populations. Join us to enhance disaster preparedness for seniors.

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Ready Seniors! Workshop Title VI Tribal Health Conference August, 2019

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  1. Ready Seniors! WorkshopTitle VI Tribal Health ConferenceAugust, 2019

  2. Welcome & Introduction Name Title Agency

  3. Purpose The purpose of this workshop is to provide participants with an opportunity to exchange best practices and evaluate potential solutions to challenges likely to be faced during a major disaster that impacts the critical services participants provide to the senior citizen populations

  4. Objectives Objective 1. Examine and improve the processes that senior care providers perform during pre-disaster operations to provide for continuity of services to our senior populations. Objective 2. Discuss the actions of senior care providers during power outage or similar events with the expectation of enhancing services for our senior populations. Objective 3. Inspire and encourage senior service providers to empower their clients by being conduits of preparedness messaging for senior populations and their families to empower them to be better prepared for disasters.

  5. Ready Seniors! Continuity & Preparedness BasicsFEMA Region 2

  6. Continuity of Operations – Why is it important? March 13, 2018

  7. Continuity of Operations • Continuity of Operations is essential for your facility to be able to continue to perform their essential functions before, during and after disasters or incidents that threaten to or disrupt normal operations.

  8. Continuity Planning Objectives • Ensure continued performance of essential functions • Identify alternative facilities / transportation • Ensure succession of key leadership • Provide assistance to your staff and patients • Reduce/mitigate disruptions to operations • Protect essential assets – Equipment/Records • Achieve timely recovery/reconstitution • Maintain TT&E program for validation

  9. Elements of a Viable Continuity Program 10 primary elements: • Essential functions • Orders of succession • Delegations of authority • Continuity facilities • Continuity communications • Essential records management • Human resources • Tests, training, and exercises • Devolution of control and direction • Reconstitution operations

  10. Continuity is not new…. • Mutual aid • Data back-up / recovery • Communications planning • Employee alerts and notifications • Emergency Operations Plans • Chain of Command • Continuity elements you may already be familiar with…

  11. When to use COOP… • Any emergency that impacts your agency’s facilities or abilities to provide its essential functions: • Localized acts of nature • Accidents • Technical hazards or attack-related emergencies • Fires • Hazardous materials incidents • Weather emergencies • Flooding • Power Outages • Terror attacks • Civil disturbances • Others?

  12. Continuity Planning Considerations COOP plans must: • Be capable of implementation anytime, with and without warning. • Provide full operational capability for essential functions not later than 12 hours after activation. • Be capable of sustaining operations for up to 30 days.

  13. Why do I need a COOP plan?

  14. Training Websites • FEMA Continuity of Operations (COOP) Programs: http://www.fema.gov/government/coop/index.shtm • FEMA Training/EMI Independent Study (IS) Program: http://www.training.fema.gov/EMIWeb/IS/

  15. Contact information FEMA Region II Devin Kerins, Individual & Community Preparedness Officer FEMA Region II Devin.kerins@fema.dhs.gov 202-579-5160

  16. Questions?

  17. Ready Seniors! Preparedness Planning For Senior Populations Administration for Community Living

  18. Ready Seniors! Group Exercise

  19. Discussion Guidelines This is an open, low-stress, no-fault environment. Varying viewpoints, even disagreements, are expected Base your responses on the current plans and capabilities of your organization Decisions are not precedent setting; consider different approaches and suggest improvements Issue identification is not as valuable as suggestions and recommended actions that could improve response efforts; problem-solving efforts should be the focus

  20. Artificialities & Assumptions The exercise is conducted in a no-fault learning environment wherein capabilities, plans, systems, and processes will be evaluated The exercise scenario is plausible, and events occur as they are presented All players receive information at the same time

  21. Scenario Module OnePre-Storm

  22. January 4 The National Weather Service has issued a Winter Storm Warning for much of the State. With this warning, it is anticipated that heavy snow, ice, and wind are likely to begin within the next 24-48 hours. The storm is predicted to bring a range of 5” to 24” of snow in many areas. To make matters worse, the storm is expected to be followed by a prolonged period of freezing temperatures. It is feared that this may cause disruptions in both transportation and power to the area.

  23. Key Issues Major snowstorm anticipated. Storm to be followed by prolonged freezing temperatures. Storm likely to disrupt power and transportation

  24. Group Discussion 45 minutes of discussion Select someone to brief back to the Plenary

  25. Scenario Module TwoPost Storm Response & Recovery

  26. January 7, One Hour Later Snow totals were higher than expected in many areas, with some areas receiving over 30” of snow. Snow drifts created piles that were even higher, trapping many residents in their homes. Public works departments are working diligently to plow main roads, but the majority of side streets have still not been cleared. The Governor have issued States of Emergency, and are limiting travel on roads to “essential” personnel. The drop in temperature has created icy conditions, making it even more difficult to clear snow. Power outages are becoming more frequent, with an estimated 1,000,000 customers without power throughout the region. It is unknown at this time how long these outages will last as freezing temperatures have damaged transmission lines and are slowing the response of power crews.

  27. Key Issues Heavy snow has been experienced, disrupting transportation and trapping many residents in their homes. Travel is limited to “essential” personnel. Power outages are being experienced with no current projection on when power will be restored.

  28. Group Discussion 45 minutes of discussion Select someone to brief back to the Plenary

  29. Hot Wash Within your groups, identify: Three Best Practices Three Top Areas for Improvement Topics you would like to see in future workshops or webinars

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