Briefing for B&O Fall 05

1. Briefing for B&OFall 05 George O. Strawn NSF CIO

2. Topics • IT Security matters • CIOAG matters • Enterprise Architecture Governance Working Group • NSF IT Budget Overview • NSF IT Investment Portfolio • NSF IT Developments • Grants.gov, GM lob matters • Other matters

3. IT Security matters • Renamed the NSF Security and Privacy Working Group (SPWG) • Completed FY05 FISMA review • No significant issues • OIG completed their FY05 Independent Review • No significant issues • Office of Polar Programs is being further integrated with NSF’s Security Program

4. Large Facilities IT Security • Cybersecurity Summit 2005 for NSF Large Facilities, December 12-13, 2005 • Summit participants will work with leading experts in cybersecurity • Identify major threats, strategies, and solutions for a class of very difficult problems of technology, policy, and practice • Continued visiting large facilities: Arecibo Radio Telescope

5. GAO IT Management Assessment GAO Report - “Information Technology Management: Government-wide Strategic Planning, Performance Measurement, and Investment Management Can Be Improved,” (GAO 04-49): NSF response included describing our • IT strategic management processes • Implementation of the information security program plan required by FISMA • Process for assigning roles and responsibilities for achieving its IT goals • Performance measures related to our controls to prevent software piracy • Mechanisms for benchmarking the agency’s IT management processes • IT investment guide that includes: • a description of the relationship between the IT investment management process, and the agency’s other organizational plans and processes • our enterprise architecture (EA) • the external and environmental factors that influence our IT capital planning and investment control (CPIC) policy • Structured IT selection process • IT investment management board for controlling and evaluating IT investments • Post implementation reviews

6. CIOAG Charter

7. CIOAG Calendar

8. EA & CPIC • Enterprise Architecture • A means to document and articulate both business processes and IT systems • A means to layout a “target architecture” and a plan to achieve it • Capital Planning and Investment Control • A formalizing of policy and process for IT investments

9. NSF IT Budget Overview1 This will be based on final Congressional budget and PE budget request decisions 1) Comprises DIS Budget, DAS Internet/Web Applications, and NSF Academy Learning Management System 2) NSF Budget Submitted to Congress Expenditures represent approx. 80% people and 20% Tools (e.g., hardware, software)

10. NSF IT Investment Portfolio G R Y The EA Governance Working Group will collect information on each of these systems for presentation at upcoming CIOAG meetings

11. NSF IT Developments FY2005 – FY2006 Activities Planned FY 2007 Activities Next Generation Grants Management support e-Gov initiatives • Grants.gov • eAuthentication • eTravel • Other e-gov initiatives Advanced • Grants.gov • Grants Management Line of Business • Human Resources Line of Business • Financial Management Line of Business New Grants Management Functionality • eJacket - eCorrespondence; Re-engineered “My Work”; Budget Module; Committee of Visitors; Conflicts of Interest; Collaborative Proposals • Grants & Financial Mgmt. Functions - Dynamic Award Documents; Facilities Project Reporting; Project Reporting Redesign; Procurement Capability • Knowledge Management/Collaboration Tools • eJacket - Complete transition of declination and awards processes from PARS and Awards to EJ • New integrated data warehouse and decision support tools • Reviewer\Merit Review Capabilities • Project Reporting Capabilities *Could start in FY06 - pending approval of PE and overall budget allocation

12. NSF IT Developments (2) FY2005 – FY2006 Activities Planned FY 2007 Activities E-Human Capital • High level requirements • Learning Management System initial deployment • Human Resources Line of Business Initiatives • Learning Management System Phase II • Workforce Planning Capability Advanced IT Infrastructure Support • Directory Enabled Web Technical Architecture and Portal • Email and Voice/Phone Architecture • IT Security • IT Enterprise Mgmt. Systems • Network Architecture • Database Architecture • IT Security • Alternative IT Business Management Approaches Delayed

13. Government-wide Grants Initiatives • Grants.gov • Allows applicants for Federal grants to find and apply for grants opportunities online through a common web site • 100% of funding opportunities posted to Grants.gov Find by end of FY06 • 75% of funding opportunities (97 program announcements and programs) posted to Grants.gov Apply by end of FY06 • For 8 of the 97 funding opportunities, applicants must apply using Grants.gov (exceptions are made for collaborative proposals) by end of FY06 • Grants Management Line of Business (GMLOB) • Intended to improve customer access and efficiency of submission process, improve efficiency of reporting procedures, integrate with financial management processes, and optimize post-award and closeout actions • Eight "Declarations of Intent" were submitted by potential GMLOB consortia leads: DoED, HHS (ACF), HHS (NIH), DHS, HUD, DOJ, NEH, NSF • The GMLOB Consortia Recommendation Committee recommended that the following agencies be named consortia leads at this time with additional consortia leads named at a future time: DoED, HHS (ACF), DoJ, NEH • Decisions and directions are anticipated via the FY07 OMB Pass-back • NSF intends to develop the business case to be a grants management service provider, as well as pursue opportunities to pilot cross-servicing functionality

14. Application Flow in Fastlane, eJ, etc Internal

15. Other Matters • Faster: Science Agency CIO CoP • 6 monthly meetings under our belt • (R)evolution in Scholarly Communication? • NSB white paper on “Long lived data sets” • NIH active archive for NIH-funded research • Open Access conference in Beijing • No IT impediments to Telework • New version of MS Exchange installed! • Reviewer System IT application • Proposals & Reviewers for Panels IT application