1 st Vice Chair Report

1. 1st Vice Chair Report Authors: Date: 2012-01-16 Jon Rosdahl, (CSR)

2. Abstract This slide contains request reports and status from the 802.11 1st Vice-Chair: Current Patent Slides Report on Status of IEEE-SA Policies and Procedures Jon Rosdahl, (CSR)

3. Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]: “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group Early identification of holders of potential Essential Patent Claims is strongly encouraged No duty to perform a patent search Jon Rosdahl, (CSR)

4. Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws http://standards.ieee.org/develop/policies/bylaws/sect6-7.html#6 IEEE-SA Standards Board Operations Manual http://standards.ieee.org/develop/policies/opman/sect6.html#6.3 Material about the patent policy is available at http://standards.ieee.org/about/sasb/patcom/materials.html If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at patcom@ieee.org or visit http://standards.ieee.org/about/sasb/patcom/index.html This slide set is available at https://development.standards.ieee.org/myproject/Public/mytools/mob/slideset.ppt Jon Rosdahl, (CSR)

5. Call for Potentially Essential Patents If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: Either speak up now or Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or Cause an LOA to be submitted Jon Rosdahl, (CSR)

6. Other Guidelines for IEEE WG Meetings • All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws. • Don’t discuss the interpretation, validity, or essentiality of patents/patent claims. • Don’t discuss specific license rates, terms, or conditions. • Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings. • Technical considerations remain primary focus • Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets. • Don’t discuss the status or substance of ongoing or threatened litigation. • Don’t be silent if inappropriate topics are discussed … do formally object. --------------------------------------------------------------- See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details. Jon Rosdahl, (CSR)

7. Changes to IEEE-SA Bylaws and Operations Manual • The current version of the IEEE-SA Standards Board Bylaws is available at:http://standards.ieee.org/develop/policies/bylaws/index.html (HTML version) http://standards.ieee.org/develop/policies/bylaws/sb_bylaws.pdf (PDF version) The current version of the IEEE-SA Standards Board Operations Manual is available at:http://standards.ieee.org/develop/policies/opman/index.html (HTML version) http://standards.ieee.org/develop/policies/opman/sb_om.pdf (PDF version) The text of the changes made to these documents (approved by SASB/BOG in 2011) can be found at: http://standards.ieee.org/develop/policies/policy_rev.pdf Jon Rosdahl, (CSR)

8. Summary of IEEE-SA P&P and OM changes • Removes the reaffirmation and stabilization maintenance options; the active life of a standard is extended to ten years; and the status of ‘inactive’ is defined. • Standard Status: Developing, Active, or Inactive • Revision Requirements – • Letter of Assurance “Should” be provided prior to approval • Obligation to respond to Sponsor Ballot – May effect future balloting. • American National Standards • Removal of Interpretations • The IEEE does not offer interpretations of its standards. • Specify the type of ballot group membership information that can be provided after a standard is approved by the IEEE-SA Standards Board. Jon Rosdahl, (CSR)

9. New Revision Requirement • Up to three amendments can be approved before the standard shall be revised, unless the base standard has been approved within the past three years. In such a case, multiple amendments may be added until the base standard is three years old. After the three-year period, RevCom shall defer consideration of additional amendments or corrigenda until a revision or a two-year extension request is approved by the IEEE-SA Standards Board. Jon Rosdahl, (CSR)

10. 9.1.1 American National Standards • For those IEEE Standards that are also American National Standards, the Sponsor should initiate a revision prior to the standard’s fifth anniversary of approval as an American National Standard (ANS) in order to keep the standard from being withdrawn by ANSI. If this does not occur, the Sponsor can provide a rationale for extension to the RevCom Administrator, who will communicate the request to ANSI. The request for an extension of time shall be submitted to ANSI prior to the thirtieth day following the fifth anniversary of approval as an ANS. A request for extension shall provide the schedule of work that will lead to revision. Jon Rosdahl, (CSR)

11. 5.4 Standards ballot by the Sponsor • IEEE-SA shall maintain a single authoritative database for the list of individual or person participants related to Sponsor balloting. <nww>A request for a Sponsor ballot group membership list shall be submitted to the Sponsor Chair. The Sponsor Chair shall then forward such request to the IEEE-SA staff liaison for that Sponsor. The IEEE-SA staff liaison shall fulfill the request if the standard has been approved or upon its approval. For individual-based balloting, the supplied membership list shall consist of each member’s name, affiliation, and interest category. For entity-based balloting, the supplied membership list shall consist of each entity’s name, the entity’s designated primary voting representative (and, if designated, the alternate voting representative), entity affiliation, and entity interest category. Jon Rosdahl, (CSR)

12. Summary Changes (2) • Define how the scope of a standard is affected by an amendment or corrigendum. • Ballot Group Balance 1/3 (33%). • This change alters the balance calculation, as was deemed necessary due to ANSI audit findings. It becomes effective on 1 March 2012. • Eliminates the ‘match’ rule from RevCom review. • Single Public Notice (with/ without LOAs) • This Change collapses all necessary components into one Public Notice statement. • Eliminate Invited Experts Jon Rosdahl, (CSR)

13. 8.1.2 Amendments and corrigenda • Amendments and corrigenda are independent projects and are processed with separate PARs and balloted independently in accordance with the requirements of these procedures, including submission to the IEEE-SA Standards Board. <NEW> A corrigendum may not extend the scope of the existing standard. An amendment may extend the scope of the existing standard, but if the proposed scope of the amendment PAR or the changes made in the draft amendment are found to be excessive by the IEEE-SA Standards Board, the Sponsor shall initiate a revision PAR to replace the amendment PAR. All PARs for amendments and corrigenda shall include a project scope. Jon Rosdahl, (CSR)

14. 1.2 Types of IEEE Standards — Amendment: A document that adds to, removes from, or alters material in a portion of an existing IEEE standard and may make editorial or technical corrections to that standard. NOTE – An amendment to a standard may be prepared to maintain the state-of-the-art within the standard due to advancing technology or techniques. An amendment facilitates the timely change of an existing IEEE standard prior to its complete revision. — Corrigendum: A document that only corrects editorial errors, technical errors, or ambiguities in an existing IEEE standard. A corrigendum does not introduce new material. NOTE –A typical corrigendum may contain: — Corrections to equations, tables, or figures, or their associated numbering or citations in the text — Corrections to technically incorrect sentences or paragraphs — Erratum: A document that only grammatical corrections to, or corrections of errors introduced during the publishing process of, an existing IEEE standard. An erratum is based on the comparison of the final balloted version of the standard as compared to the published version. Jon Rosdahl, (CSR)

15. Summary Changes (3) • Clarification of the sections of the ballot document that are open to ballot comments. • Comments may be submitted against any normative or informative content of the ballot document, except for the Notice to Users section and the Sponsor Ballot Participant list. • Clarify document Types • Erratum, Corrigendum, Agenda • Corrections to the Category D Liaison section of IEEE-SA Standards Board Operations Manual • 7.2.1 Definition of a Category D Liaison Jon Rosdahl, (CSR)

16. Current Procedures • IEEE 802 Policies & Procedures • (link to AudCom, approved by IEEE-SA Standards Board 25 August, 2010) • http://standards.ieee.org/board/aud/LMSC.pdf • IEEE 802 Operations Manual(effective 16 July, 2010) • http://ieee802.org/PNP/2010-07/IEEE_802_LMSC_OM_approved_100716.pdf • IEEE 802 Working Group Policies and Procedures(effective 22 July, 2011) • http://ieee802.org/PNP/2011-07/LMSC%20WG%20P&P%20Approved%20110722%20-%20Clean.pdf • IEEE 802.11 Operations Manual (WG11 OM)(Effective Sept 23, 2011) • https://mentor.ieee.org/802.11/documents?is_dcn=2&is_year=2009 Policies and Procedures hierarchy • http://www.ieee802.org/11/Rules/rules.shtml Jon Rosdahl, (CSR)

17. References • IEEE-SA Rule Change Document: • http://standards.ieee.org/develop/policies/policy_rev.pdf Jon Rosdahl, (CSR)