Mapping the Process

1. Mapping the Process How to Get Started on EMS Implementation

2. Road Maps Don’t go hacking through the jungle, follow the Yellow Brick Road See Guides – Online Resources • IEMS • Implementation Guide for Small and Medium-Sized Businesses • Environmental Aspects Identification – activities list (fishbone diagram) – Suzanne Sessoms, August 28 • Gap analysis (initial environmental review) See GEMI handout – John Burke

3. Examples of Available EMS Development Tools • Aspect/impact identification spreadsheets • Ranking procedures • SOP’s • Existing process flow diagrams • Existing data already collected on-site: • Process rates or yields • utility bills • purchasing invoices

4. Time Lines • Set a time line for your EMS development process at the beginning • Even if deadlines aren’t met, it will allow your facility to track progress • Time lines can always be amended later

5. Potential Stumbling Blocks • Drawing the Fenceline • What part of the facility will be included? • The EMS Team • Who should be included? • Buy-In • Lack of supervisor support or worker cooperation spells doom • Decision Time • Lack of a lead person to end discussions and make decisions after an appropriate amount time

6. Buy- In • Foster enthusiasm in the EMS Team and “sell” the EMS facility-wide • Make sure that management continues to support the EMS throughout the process • Make sure that information about the EMS is getting distributed to ALL employees • Make sure everyone understands WHY your facility is doing an EMS

7. Emphasize Benefits Emphasize benefits to ALL employees • Financial • Improved efficiency • Environmental/Increased compliance • Liability • Public image • “Feel Good” benefits

8. EMS Model Policy Planning Management Review Implementation Checking Corrective Action

9. Environmental Policy Statement Section 4.2 Environmental Policy Top management shall define the organization’s environmental policy and ensure that it • a) is appropriate to the nature, scale, and environmental impacts of its activities, products or services • b) includes a commitment to continual improvement and prevention of pollution • c) includes a commitment to comply with relevant environmental legislation and regulations, and with other requirements to which the organization subscribes; • d) provides the framework for setting and reviewing environmental objectives and targets; • e) is documented, implemented and maintained and communicated to all employees; • f) is available to the public

10. Policy Statement • Management’s declaration of commitment to the environment. • Serves as the foundation for your EMS • Big 3 commitments: • Continual improvement • Prevention of pollution • Compliance with relevant laws and regulations • Broader definition of pollution prevention • Available to the public

11. HOW TWO N.C. COMPANIES COMMUNICATED THEIR POLICY STATEMENT TO EMPLOYEES

12. Environmental Policy The Cutler-Hammer Asheville Plant, a manufacturer of electrical distribution equipment, is committed to prevent pollution and to the continual improvement of its Environmental Management System. We commit to comply with all relevant Federal, State, and Local environmental laws and regulations and to follow corporate environmental guidelines as they apply to our business. We further commit to use energy efficiently and to reduce, reuse or recycle materials in an effort to conserve natural resources. We will continually strive to be a good corporate neighbor, to be involved in community activities that positively impact the environment and to use environmentally friendly products in the design and manufacture of our product.

13. BMW’s Environmental Policy Commits us to: • Compliance • Continual Improvement • Consistency with BMW AG requirements • Pollution Prevention

14. IBM's Environmental Policy • IBM has a single corporate-wide environmental policy, which • Commits IBM to Environmental Affairs Leadership • Contains 11 elements addressing a wide array of environmental concerns for IBM's business activities, products and services • Commits to striving for continual improvement of the EMS and performance • Requires every employee and every contactor on IBM premises to follow it

15. Environmental Policy • Provides Framework for Setting Targets and Objectives • Commitment to: • Continual Improvement PC2 • Prevention of Pollution • Comply with Environmental Laws ------------------------------------------------- Government Examples - Handouts

16. Homework for Class 1 • Create your EMS Team • Initial EMS training for Team members • What, Why, How, Online resources • Initial EMS Team meeting • Management support; Why are we doing this? • Plan/timeline – consider road maps and tools • Roles and responsibilities • Resources • Draw your fenceline • Draft environmental policy statement • Conduct initial environmental review

17. Remember . . . . . . your BACKPACK! • Be enthusiastic • Attend all courses • Complete homework and bring to course • Keep in touch with your coach • Persevere • Ask for help • Be Creative • Keep developing your EMS between course meetings and after the course ends

18. If you get stuck. . . . . . Ask for help! • On-line Resources • Your Coach – ask them to help you! • DPPEA Staff • DPPEA’s free EMS training • DPPEA’s free, non-regulatory waste assessments