PHT Annual Workshop 2012

1. PHT Annual Workshop 2012 Nadi, Fiji 23 October 2012 Greg Grimsich OCHA Pacific

2. Content • Background • IASC Operational Guidance / Framework • Application in the Pacific

3. Quotes from the Field: Pakistan… & Pacific Pakistan “We have a proliferation of assessments…nearly each organization does its own assessment, often with no coordination even within their respective cluster. Regularly, questionnaires are badly designed with inappropriate, insensitive and/or misleading questions and analysis is not done. Hence there is a lot of work needed to get assessments right. (Manuel Bessler, former OCHA HoO)” Pacific…. “ …rapid initial assessment… Initial rapid assessment … damage assessment… initial damage and needs assessment… rapid damage assessment… sectoral assessment… multi sectoral initial-assessment… community based rapid assessment… community based damage assessment… damage and loss assessment… ”

4. IASC Needs Assessment Task Force (NATF) Operational Guidance Operational Guidance on Coordinated Assessments in Humanitarian Crises Joint assessment approach for sudden-onset emergencies MIRA: Multi-cluster Initial Rapid Assessment

5. IASC OPERATIONAL Guidance for assessment in humanitarian crisis

6. IASC Operational Guidance for Assessment in Humanitarian Crisis - Overview • Provides • definitions, • roles & responsibilities • recommended methodologies • tools for use at different points in an emergency • Includes guidance on • Multi-Cluster/Sector Initial Rapid Need Assessment (MIRA) • Assessment reports and content Shared commitment to work together on identifying needs collectively agreeing on the characterization of strategic priorities in response to an emergency

12. Objectives of national workshops • Develop national Coordinated Needs Assessment (CNA) Framework • Based on the national CAN Framework, agree on key elements in preparing for assessments, such as coordination structure. • Develop draft CNA Preparedness Plan based on prioritised weaknesses and gaps that need to be addressed in future.

13. Initial situation report Daily situation reports Last situation Report Analysis, interpretation and reporting (Initial estimates of impact and damage) Line Ministry Reporting Line Ministry Reporting Initial damage assessment (IDA) report(from local government) In-Depth sectoral assessment reports(from each cluster/line ministry) Joint Rapid Assessment Report Cluster/sector in-depth assessments Cluster/Sector in-depth assessments Initial Community Assessment and Rapid Technical Assessments (multi-cluster) (including recovery considerations) Draft Continuum of Coordinated Assessments in Vanuatu Specialized agency Input (10% ) Regular reports, imagery, updates, warnings etc… “Business as usual” data collection (40% of initial information needs • Nat’l MET, GeoHazards • Fiji MET / PTWC / BOM / GNS • Early warning mechanisms • Sentinel Asia / UN Space Charter 1 Ad hoc/specialized sources Monitoring reports are shared regularly • M of Infrastructure, Public Works (roads) • M of Edu. (achievement, attendance, stocks) • Tel-Comms network monitoring • MoH : Syndromic surveillance, drug supplies, National Notifiable Disease Surveillance System 2 Monitoring and surveillance systems • MAYBE: • Strengthened and additional monitoring mechanisms, supported by cluster leads “Business as usual” data collection (30-40% of final information needs) Monitoring reports are shared regularly • Managed by local authorities/self assmts: • Airport authorities • Tel Comms – private sector • Tourist resorts • Road infrastructure • Health facilities / network • Managed by ??: • Detailed damage assmts of key infrastructure (roads, schools, hospitals, tel-comms) • Evacuation Centre registrations • Evacuation Centre status reports 3a Facility–basedand infrastructure assessments(evacuation centres, schools, hospitals and aid posts) Continuous reporting on Evacuation centre numbers, status and needs • Managed by Port Vila: • Further in-depth sectoral needs assessments and follow up assessments • Post-Disaster Needs Assessments • Livelihoods, Socio-Economic Assessments, Market surveys • Post-Disaster Needs Assessment (PDNA ?) Data Sources and Information Collection Activities in support of analysis, interpretation and reporting Special data collection activity (20% of initial information needs) • Managed by Port Vila: • Rapid Technical Needs Assessment (Community level assmts) • Managed by Port Vila: • In-Depth Sectoral Needs Assmts: • Health / Disease investigations • Health/Nutrition assmt • Education facility assmt • Agriculture/Food Sec assmts • WASH assmts • Shelter • Protection • (Most likely Household level surveys) 3b • Managed by local gvt and civil society • IDA (TAF/OFDA) • Initial Community Assmt (self assmt) • Red Cross Community Assmts • Local Media reporting Population–basedassessments(communities and households) -------- Special data collection activity -------- (50% of final information needs) • Managed by local gvt and civil society • Health / Education facility assmts • Red Cross Household Assmts Baseline, factsheetsetc… • Vanuatu Household Income and Expenditure Survey 2006 • Vanuatu UNICEF Multi-Indicator Cluster Survey 2007 • Vanuatu Agricultural Census 2007 • Vanuatu Population Census 2009 • Previous Disaster Assessments 4 • Managed by local gvt and civil society • Market surveys Baseline surveys and datasets continue to be utilized to benchmark assessments results Pre-existing data sets and reports (10% of final information needs) Pre-existing data sets and reports (40% of initial information needs)

14. Analysis, interpretation, Rreporting and decision making Key Reports Preliminary reports from affected area Aerial assessment report Initial Report from ProvincialAuthorities Rapid multi-sector assessment report Sectionalin-depth assessment reports and SI-Cluster analysis ? Where do teams start phase 2 assmt? Recommend in-depth assmts? (yes/no) Which ones? Which Areas? ??? ??? When does rehabilitation end? Recovery / Rehabilitation Disaster Management Draft Continuum of Coordinated Assessments in Solomon Islands (v2) Start contacting prov/wards/communities (yes/no) Arrange aerial survey (yes/no) Deploy assmt team from Honiara? (yes/no) Do I need to self- assess my community? Do we need an aerial assessment ? Do we need a rapid multi-sector assessment ? Do we need in depth assessments? Do we need to access new funding sources? Do we need to find significant funding sources? Key Questions Key Decisions • SI Met Service Special Bulletins • Early warning mechanisms (ex: PTWC) • Aerial photos / over flights • Fiji MET / NOAA-USGS / GNS / BOM • Special Request Satellite imagery (Sentinel Asia / UN Space Charter) • Foreign Media articles 1 Ad hoc/specialized sources “Business as usual” data collection • SI Met Service Bulletins • M of Infrastructure, Public Works (status of critical infrastructure) • Min. of Education Info Mgt System • Tel-Comms network monitoring • Min. of Health : SI Health Info SystemSyndromic surveillance SystemNational NotifiableDisease Surveillance SystemMalaria Surveillance System • Food Security SENTINEL surveillance system • Consumer Price Index 2 Monitoring and surveillance systems New or strengthened monitoring And surveillance systems (when do they start) • Special Market place food price and availability monitoring (Chamber of Commerce ?) • Special Market place food price and availability monitoring(Chamber of Commerce ?) 3a Facility–basedand infrastructure assessments(evacuation centres, schools, hospitals and aid posts) • Managed by local authorities/self assmts: • Health Facility Report • Lists of prepositioned Supplies • Aiport, Road, Telecom. network status rep. • School status report ? • Managed by local authorities: • Evacuation center registration • Evacuation center status monitoring • Managed by local authorities: • Evacuation center registration • Evacuation center status monitoring • Managed by local authorities: • Evacuation center registration • Evacuation center status monitoring Special data collection activity 3b Population–basedassessments(communities and households) • Managed by local gvt and civil society • List of Relocation Sites • Local media articles • Managed by local gvt and civil society: • Environmental Impact Assessment Managed by local gvt and civil society: ?? • Managed by local gvt and civil society: • Provincial Reports (phone / HF Radio) • Initial Community Self-Assessment • Initial Red Cross Assessment • Managed by Honiara : • Economic Impact Assessments • Economic Loss Assessment • Social Impact Assessment • In depth Education Assessment • In depth Agriculture Assessment • Managed by Honiara : • Aerial Assessment • Phone / HF Radio initial contacts with key facilities(aid post, airport, authorities) • Managed by Honiara : • Multi-Sector Rapid Assessment • Managed by Honiara : • In depth Agriculture Assessment • In depth WASH Assessment • In depth Shelter Assessment • In depth Education Assessment • In depth Health Assessment (pop-based) Baseline, factsheetsetc… 4 • Report on Gender Based Violence (GBV) and Child Abuse (2007) • SI Demographic Health Survey (2006/7) • SI Household Income and Expenditure Survey (2005/6) • SI Village Resource Survey (2007) • SI Malaria Survey (2009) • SI Agricultural Census • SI Population Census (2009) • Previous Disaster Assessments • GIS Baseline Data sets • National and Provincial Contingency Plans (Cyclone, Tsunami) • Logistics Capacity Assessment • Standby Agreement – Shipping • Red Cross Vulnerability Capacity Assessment • Agency-specific community profiles / analyses (not public) Pre-existing data sets and reports

15. Increasing Coordination Better targeted humanitarian response Types of Assessment

16. Preparedness • Data preparedness • SOPs with agreed roles and responsibilities • Agreed methodology and data collection tool • Existing capacity in-country with required skills and knowledge

17. Preparing for assessments • Mechanisms in place to undertake timely and quality collection and analysis of data on needs: • Agree on assessment coordination structures. • Review whats in place; existing assessment planning • Set out collaborative arrangements relative to the assessment. Agree on standard operating procedures, draft terms of reference for an Assessment Working Group, • Prepare CODs. • Identify the key humanitarian indicators to be collected. • Compile baseline data and risk analyses. Work with partners to collect baseline data, populate key indicator sets, and compile common datasets. • Develop assessment tools and data collection methodology for Phases 1 to 4. • Ensure the organization of logistics and human resources. • Define the parameters of the assessment design. • Agee on process for disseminating the findings

18. Questions…Comments…Observations…