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Badhte Kadam (BK) Training

Badhte Kadam (BK) Training. July 27-29, 2010 New Delhi. BK(ool)-Create Inclusion, Celebrate Diversity. Agenda. Welcome and introductions Introduction to National Trust/ Badhte Kadam Logistics (Key Dates) Partnering/Networking Planning (preparation) Working with the media Evaluating

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Badhte Kadam (BK) Training

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  1. Badhte Kadam (BK) Training July 27-29, 2010 New Delhi BK(ool)-Create Inclusion, Celebrate Diversity

  2. Agenda • Welcome and introductions • Introduction to National Trust/BadhteKadam • Logistics (Key Dates) • Partnering/Networking • Planning (preparation) • Working with the media • Evaluating • Fundraising • Training volunteers BK(ool)-Create Inclusion, Celebrate Diversity

  3. Being Open to the Possibilities and Working Collaboratively (Networking) • “The major factor in our resistance to change is the desire not to have the will of others forced on us.” • James O’Toole, Leading Change: The Argument for Value-Based Leadership BK(ool)-Create Inclusion, Celebrate Diversity

  4. Ground Rules • Cell phones and other devices off, unless someone is sick. (Please leave the room if you have to take a call). • Arrive on time! • One person at a time speaking. Active listening. • Be respectful, everyone has something to say. • Be sensitive to others and their needs • You are all trainers and will be training others! Please pay attention and ask questions and/or make suggestions. BK(ool)-Create Inclusion, Celebrate Diversity

  5. Introductions • Your Name/Your organisation and location/Your job title/Where you’re from (Keep this short) • What is your favorite animal-show us! I like monkeys

  6. A bit about Mike • Voluntary Services Overseas (VSO) Volunteer • Work at National Trust (April 2009-Present), Ministry of Social Justice and Empowerment • 25+ years working experience in governmental and Citizen’s Organisation (NGO) sectors, MBA and MA-Sociology • Love India, especially the people, food and hats • Play b-ball at AES and coach at the Delhi YMCA • Two children, Daniel, 25, lives on an ashram in California and Sarah, 21, lives in Brazil, both of whom spent 6 months in India in 2006. • E-mail: mrosenkrantz@hotmail.com

  7. Introduction to National Trust and BadhteKadam • National Trust Movie and Power Point • Group Exercise • BadhteKadam Movie and Power Point • Group Exercise • You will be provided copies of movies and Power Points to be used as you are able.

  8. Logistics and Key Dates • All volunteers, route partners and routes, should be finalized now! If not please do so once you return to your organisation and provide this information to: mrosenkrantz@hotmail.com • October 1-All mela plans should be finalized and forwarded to National Trust (c/o Mike, preferably via e-mail). BK(ool)-Create Inclusion, Celebrate Diversity

  9. Logistics (con’t) • November 16 -All India Flag off from Delhi (including Headquarter Vols.). Bring something to identify your State (flag) and copies of all printed materials. • November 19 -Local Function and Flag off • November 20 -Leave local area and begin 7 day Badhte Kadam BK(ool)-Create Inclusion, Celebrate Diversity

  10. Logistics (con’t) • November 27 –All teams return to local start point for a flag in. (present certificates to volunteers). • November 30 -All India Flag in, Delhi. (including BK Coordinators) Same as November 18 in terms of materials to bring + art work!!!! • Logistics-use your organisation vehicles, get routes and directions mapped out now and written down, include stops, hospitals, etc. Include important phone numbers. Provide this information to your volunteers. BK(ool)-Create Inclusion, Celebrate Diversity

  11. Logistics (con’t) • SNACs and partners to provide an allowance from your budgets to your volunteers and ensure a place to stay at host melaorganisations. • Ensure that you have, at minimum, twoplanning meetings with your partners and volunteers, this is important for smooth operations and share information. You and your SNAC are responsible for all trainings. • Plan and plan early! BK(ool)-Create Inclusion, Celebrate Diversity

  12. Partnering/Networking • Everyone will have 7 melas minimum (can be hosted by other than NT registered orgs. If you can do more melas, but within the budget and time period. Build a team! • Everyone should network to include other disability organisations(stalls) at their melas. We want to make this cross-disability as we are ONE. Build a team! BK(ool)-Create Inclusion, Celebrate Diversity

  13. Planning Exercise • (Hand out state maps and list of organisations) • Review the maps and make a route, based on potential partners. Do not travel more than 6 hours/day. It is preferable to use national highways. You may use other (than developmental) disability partners. Make a list of all of the disability organisations in your area that you will contact to include in BK. (Each melaorganisation will need to do this exercise)

  14. Planning Melas • Melas (presentations) (240 total) • Need to be well planned to include (components): • Include stalls from as many organisations as possible, provide information to the public in your area! • Inauguration (10 minutes) • Brief presentation by host citizen’s organisation (NGO) (10 minutes) • BK Volunteer presentation- 1)NTProgrammes and Schemes; 2) UNCRPD; and 3) personal story from Person with Disabilities. You can use multi media if available. (45 minutes) • Cultural events- plays, music and/or dance, art (to be displayed at India Gate) (55 minutes) • Please keep at maximum 2 hours and conduct during late afternoon/early evening

  15. Planning Mela Invites • Who to invite and how • The idea of BadhteKadam is to create awareness among the entire population • Do not limit who you invite to only certain people. Use the networks that you have and use this as an opportunity to broaden your networks. Be inclusive! • You can hold the mela at your organisation, but think about holding the mela at a public place, based on budget. We want as many people as possible to attend the melas. • Exercise-Who will you invite/how? Commitment, discuss in your groups. BK(ool)-Create Inclusion, Celebrate Diversity

  16. Mela-Video and Photos • Please ensure that you take good photos and video. We want to make a Badhte Kadam 2010 documentary. This needs to be snippets from your melas, interviews, etc. BK(ool)-Create Inclusion, Celebrate Diversity

  17. Materials-BadhteKadam • We will give you design templates if you want to make more*: • We will provide you (at the AGM): • T-shirts 2/volunteer, 1/participating organisation • Caps 1/volunteer • Jackets 1/volunteer • Bags (1000/State) • 2 Giveaways (1000 of each/State) • *Do not put any other logos on materials as ONGC is sole sponsor of BadhteKadam. BK(ool)-Create Inclusion, Celebrate Diversity

  18. Materials (con’t) • We will e-mail you soft copies, which you will translate (NT will not be responsible for incorrect translations) and print (We will provide you with a lump sum amount to print): • Myths Booklet (1000 minimum/State) Put your NT code, who translated and your organisation name and particulars. • BKBooklet Same as Myths booklet information above. • Mobile Exhibition Posters –Print one set for display (25 posters). You will bring this to each mela and set it up. • Posters (Print two sets of 5 posters for each mela and leave at mela) • Banners Template (NT will not provide funds for this. • UNCRPD Pocket Brochure (pending)

  19. Materials Amounts Provided by NT BK(ool)-Create Inclusion, Celebrate Diversity

  20. Presentations Exercise • You have been given the myths and BK booklets. You also have a copy of the UNCRPD. You’ve seen presentations and movies about NT. As you know the goals of BK are to: • Educate the public about NT Schemes/Programmes • Educate the public regarding UNCRPD; and • Celebrating Diversity • Prepare a 10 minute presentation about NT. • Prepare a 10 minute presentation about UNCRPD. • PwD’s prepare a 10 minute presentation about themselves and how they’ve overcome difficulties in their lives

  21. Working with the Media • Prepare press releases and invite all types of media including newspaper, internet, television, radio, etc. • Provide information prior to holding melas and ensure that you call all media the day before. • Provide copies of all press to NT after your mela. • Create awareness! • Exercise-Write a sample press release. How will you provide this information to the press? Do you already have a media list with contact?

  22. Evaluation • It is vital that you prepare a written evaluation, with your partners, of BadhteKadam. (See below) Deadline December 15. • You have been provided with a form to give to all attendees. Please translate into your regional language and collect this information and send to NT at the conclusion of the melas. It is vital that we have this information for our major funder, ONGC. • We will evaluate each State based on your evaluation reports. (A cash award will be provided to the best State BK programme on Dec. 30). BK(ool)-Create Inclusion, Celebrate Diversity

  23. State Evaluation Criteria • Every State must submit a written evaluation report to NT upon conclusion of Badhte Kadam. This is due by Wednesday, December 15 and must include the following information: • Planning meetings-description of agendas; • Media, attach to report news articles, TV videos • Melas, include agendas, pictures, videos and attendance figures. • Volunteers-include information showing volunteer diversity-age, gender, Persons with Disabilities, etc. and copies of presentations made by volunteers. • How would you improve Badhte Kadam? What went particularly well? BK(ool)-Create Inclusion, Celebrate Diversity

  24. Fundraising • We are providing 25000 rupees for administration (30 organisations) and 7500/mela (240 melas). (90% of all funds will be provided by August 15 to each SNAC. 10% of funds will be provided at the end of BadhteKadam, once NT receives finals reports and audited BK expenses) • Your organisation will need to do fundraising, relationship building and networking to ensure that you have adequate funds for each mela. You could have each partner do this individually or you could plan together, more bang for the buck! BK(ool)-Create Inclusion, Celebrate Diversity

  25. Fundraising (con’t) • Put together a budget, detailing out all of your expenses, what will these be, line items? • Once we do this we will have a fundraising goal. • Think about the timeframe in which to achieve this goal. • Let’s put together a plan in order to achieve this goal.

  26. Basic Fundraising Information • “People give to people” therefore successful fundraising goes hand in hand with building relationships/partnerships with prospective donors. • Donors don’t give to institutions. They invest in ideas and people in whom they believe. • Through fundraising for BadhteKadam, we are hoping to help you to build long-term donor relationships! • What makes a good relationship? • Write down five essentials for a relationship. • Be creative-Break the rules!

  27. Relationships BK(ool)-Create Inclusion, Celebrate Diversity

  28. More Fundraising Info. • If a donor responds to a letter of solicitation with a certain gift amount, statistics show that a phone call may reap even more of a donation and a face to face ask may result in a greater gift. • The more you ask, the more you get. If you don’t ask, you won’t get! • The larger the gift, the longer it takes to get. • Process--Identify--- Inform --- Interest --- Involve --- Invest • How will you do this? BK(ool)-Create Inclusion, Celebrate Diversity

  29. Fundraising Prospects • Who are your most likely donors and what benefits will they receive? • Businesses • Individuals • Foundations • Government • Community Groups • Others?

  30. Donor Benefits What are some donor benefits? Why should they contribute? What do they receive in this partnership?

  31. Diversify Funding Base! • Individual/Corporate Memberships • Major Gifts • Special Events • Bequests (planned gifts) • Workplace Campaigns • Special Appeals (direct mail) • Government Grants • Foundation Grants • Monthly Pledge

  32. Diversify Funding Base • Programs • Sales of items (ARUNIM) • Board Giving • In-kind gifts • Donations from Civic & Religious organisations • Corporate Sponsorships and volunteers • Matching Gifts • Canvassing • Endowment Income

  33. Diversity Funding Base

  34. Fundraising Plan • Given all that we just learned, develop a plan to reach your fundraising goal(s). Keep in mind your ultimate goal of adequately funding your administration and all melas. • Break down each step that you need to take. Think about how you approach the various prospects and benefits to them by supporting your efforts. You can do this on a spreadsheet.

  35. Training Volunteers/Partners • You are the main people responsible for ensuring that your volunteers and partners understand BadhteKadam and what they need to do at each mela. • All volunteers need to help with set up of posters, mobile exhibition posters, ensure that bags, give-aways and booklets are provided to the public. They should work directly with the partner/melaorganisation to do this. • You will do the NT and UNCRPD presentations and ensure that these are prepared based on guidelines established from this training.

  36. Thank you! The Success of BadhteKadam is up to all of us! Questions? BK(ool)-Create Inclusion, Celebrate Diversity

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