Comprehensive Renewal

1. Comprehensive Renewal Looking Ahead to January 1st 2019

2. Staffing Model • Executive Minister – there will be six Executive Ministers serving two or three regional councils each; the cost will be split between the Denominational Council and the regional councils on a basis to be determined, leaving additional funds available within the regional councils; the Executive Ministers will be named provisionally following consultation between the General Secretary and leadership from the regional councils.* • Admin support – each Executive Minister will work with one full-time administrative support person; the cost will be split on a basis to be determined.

3. Staffing Model • Each regional council will receive two block grants that can be used for staffing and other purposes such as office space, travel, committees, etc.; one block grant will come from assessment money, the other from M&S; the grants will be based on a formula to be developed in the early part of March. • Provisional Executive Ministers will work with leadership from each regional council* to determine staffing levels and priorities based on the amount of money available; regional council staff will be hired provisionally by the end of June, 2018 as much as possible.

4. Staffing Model • Office of Vocation staff from the Denominational Council office will work with leadership from each regional council* to hire OV staff provisionally by the end of June, 2018. • Offices – there will be a variety of offices, determined by each regional council based on the budget available; for example, some may opt for virtual offices, i.e. staff would work from home; an arrangement could be made with a local congregation to use space as required; an existing office could be repurposed for regional council use.

5. Staffing Model • Shared services – Remit 1’s outline of Denominational Council responsibilities includes “providing centralized technical services such as information technology, communication, payroll, accounting, human resources, administration and pension plan.” Other shared services being considered are archives, marriage licences and incorporated ministries. • Shared services will minimize or eliminate staff requirements in the regional council offices. Costs will be paid through the Denominational Council, not directly billed to the regional councils; because of this there will be less money available directly to the regional councils in the governance and shared services funding bucket.

6. Staffing Model • Total staff based on 16 regional councils: to be determined by the regional councils • Total number of offices based on 16 regional councils: to be determined by the regional councils

7. Staffing Model • Executive Minister – In each regional council the Executive Minister supports the governance and administrative work of the regional council, supervises staff, and provides leadership and liaison with the Denominational Council. • Program staff – Position descriptions will be based on the responsibilities and priorities of the regional councils. • Office of Vocation (OV) deployed staff – Up to six OV ministers will engage individual ministry personnel around oversight and discipline, and support candidacy boards and the candidacy pathway.

8. Staffing Model • Philanthropy deployed staff – Up to seven Stewardship and Gifts Officers will engage communities of faith, families and individuals to support giving practices as acts of discipleship through training and delivery of proven practices and programs.  • EDGE (A UCofC Network for Ministry Development) staff and consultants - The Edge Network is available to provide resources, processes, facilitation, mentorship and leadership formation in areas of ministry innovation, renewal, community engagement, realignment of property for new forms of mission, collaboration and clustering, launching new ministries and engaging a regional council mission plan.

9. Executive Ministers • Regions 1 and 3 (British Columbia and southern Alberta): Doug Goodwin, formerly Conference Executive Secretary of BC Conference (until June 30, 2019) • Regions 2, 4, and 5 (northern Alberta, Saskatchewan, Manitoba, and northwestern Ontario): Shannon McCarthy, formerly Conference Executive Secretary of the Conference of Manitoba & Northwestern Ontario • Regions 6 and 10 (southcentral Ontario from the Toronto area to northern Ontario): Peter Hartmans, formerly Conference Executive Secretary of Hamilton Conference

10. Executive Ministers • Regions 7, 8, and 9 (southwestern Ontario up to the Bruce Peninsula): Cheryl-Ann Stadelbauer-Sampa, formerly Conference Executive Secretary of London Conference • Regions 11, 12, and 13 (Bay of Quinte, Ottawa, and most of Quebec): Rosemary Lambie, formerly Conference Executive Secretary of Synode Montréal & Ottawa Conference • Regions 14, 15, and 16 (Gaspé, New Brunswick, Prince Edward Island, Nova Scotia, Newfoundland and Labrador, and Bermuda): Faith March-MacCuish, formerly Conference Executive Secretary of Newfoundland and Labrador Conference

11. Executive Secretary’s Response • The “Purple” staffing model was developed by the Remit Implementation Working Group in response to feedback received on the three staffing models proposed in January. • The “Purple” staffing model was generally accepted by Conference Presidents and Presidents elect when they met in February. • The timelines are tight, but are being driven by a need to let staff and elected members of the church have as much clarity about what to expect as early as possible and to respond to the church’s need for information. • Assures us that RIWG is doing its best to be faithful to the directives of GC42.

12. Boundaries Commission

13. Boundaries Commission • Region1: All pastoral charges in BC Conference; Whitehorse PC, Yukon Territory; Banff: Rundle Memorial PC, Alberta. • Region 2:All pastoral charges in the province of Alberta north of and including provincial Hwy 13; Yellowknife PC and Grace PC-Hay River, Northwest Territories; Fort Nelson: Hillcrest PC, Hudson’s Hope: St. Peter’s (SM) PC, Chetwynd Shared Ministry (SM) PC, South Peace PC, Fort St. John: St. Luke’s PC, British Columbia. • Region 3: All pastoral charges in the province of Alberta south of provincial Hwy 13, save Banff: Rundle Memorial PC, Alberta.

14. Boundaries Commission • Region 4: All pastoral charges in the province of Saskatchewan. • Region 5: All pastoral charges in the province of Manitoba; All pastoral charges in the Central Time Zone portion of Cambrian Presbytery; Atikokan PC. • Region 6: All pastoral charges in Manitou Conference; All pastoral charges in Algoma Presbytery; All pastoral charges in the Eastern Time Zone portion of Cambrian Presbytery, save Atikokan PC.

15. Boundaries Commission • Region 7: All pastoral charges in Elgin Presbytery; All pastoral charges in Essex Presbytery; All pastoral charges in Kent Presbytery; All pastoral charges in Lambton Presbytery; All pastoral charges in Middlesex Presbytery; All pastoral charges in Oxford Presbytery. • Region 8: All pastoral charges in Huron-Perth Presbytery; All pastoral charges in Bruce Presbytery; All pastoral charges in Waterloo Presbytery; All pastoral charges in Northern Waters Presbytery north of Hwy 9, save Bond Head-Newton Robinson PC, Beeton: Trinity PC, Country Side PC, Midland: St. Paul’s PC, but including Erin PC and Ballinafad PC. • Region 9: All pastoral charges in Erie Presbytery; All pastoral charges in Halton Presbytery; All pastoral charges in Hamilton Presbytery; All pastoral charges in Niagara Presbytery; Norval PC, St. John’s PC (Georgetown), St. Andrew’s Georgetown PC, Acton PC.

16. Boundaries Commission • Region 10: All pastoral charges in Living Waters Presbytery, save Uxbridge: Trinity PC, Sandford-Zephyr PC, and Goodwood-Epson-Utica PC; All pastoral charges in Toronto Southeast Presbytery; All pastoral charges in South West Presbytery, save Norval PC, St. John’s PC (Georgetown), St. Andrew’s Georgetown PC; All pastoral charges in Northern Waters Presbytery south of Hwy 9, save Erin PC, Ballinfad PC, and Acton PC, but including Bond Head-Newton Robinson PC, Beeton: Trinity PC, Country Side PC, Midland: St. Paul’s PC. • Region 11: All pastoral charges in Lakeridge Presbytery; All pastoral charges in Kawartha Highlands Presbytery; All pastoral charges in Hills and Shores Presbytery; All pastoral charges in Shining Waters Presbytery; All pastoral charges in Kente Presbytery; All pastoral charges in Four Winds Presbytery; Trinity PC-Uxbridge, Sandford-Zephyr PC, and Goodwood-Epson-Utica PC, Living Waters Presbytery.

17. Boundaries Commission • Region12: All pastoral charges in Upper Valley Presbytery; All pastoral charges in Four Rivers Presbytery; All pastoral charges in Ottawa Presbytery; All pastoral charges in Seaway Valley Presbytery; Église Saint-Marc, ConsistoireLaurentien • Region 13: All pastoral charges in ConsistoireLaurentien, save l’Église Saint-Marc; All pastoral charges in Consistoire du Québec

18. Boundaries Commission • Region14: All pastoral charges in the province of New Brunswick; All pastoral charges in the province of Prince Edward Island; Gaspé-Cap-Aux-Os PC, New Carlisle PC, and New Richmond PC, Quebec. • Region15: All pastoral charges in the province of Nova Scotia; Bermuda Synod has functioned as part of Maritime Conference pursuant to an agreement between the Synod and The United Church of Canada. This report confirms that the Synod will function as part of Regional Council 15 within the meaning of the agreement. • Region16: All pastoral charges in the province of Newfoundland and Labrador.

19. Three Council Model Governance Requirements • Communities of Faith: • 1. For communities of faith that are congregations and pastoral charges, all existing requirements for membership, meetings, governance body and organizational matters set out in the by-law portion of The Manual will continue to apply. These requirements may be modified with the approval of both the congregation/pastoral charge and the regional council, and included in the covenant between the congregation/pastoral charge and the regional council. • 2. For all other communities of faith, the covenant between the community of faith and the regional council must set out the requirements for membership, meetings, governance bodies and organizational matters for that community of faith. If there are existing requirements that have already been approved by the presbytery for the community of faith, they will continue to apply. These requirements may be modified with the approval of both the community of faith and the regional council, and included in the covenant between the community of faith and the regional council.

20. Three Council Model Governance Requirements • Regional Council: • 4. Membership: The lay members of the regional council will be elected by the community of faith on the basis: • (a) one representative from each community of faith with 100 or fewer members; • (b) two representatives from each community of faith with between 101 and 200 members; • (c) three representatives from each community of faith with between 201 and 300 members; and • (d) four representatives from each community of faith with 301 or more members. The regional council will include additional lay members as determined by the regional council if necessary to respect a balance of ministry personnel and lay members who are not ministry personnel.

21. Three Council Model Governance Requirements • 5. Composition of Regional Council Executive: The executive will consist, to the extent possible, of a balance of ministry personnel and lay members who are not ministry personnel. • 6. Governance: The regional council may fulfill its responsibilities with the help of officers, committees, commissions, and other bodies, as determined by the regional council. • 7. Meetings: The regional council will decide on the frequency, time, place of its meetings provided it meets the minimum requirement set out in Remit 1 of meeting at least annually as the full regional council or through its Executive. All meetings must be called by the chair or secretary (or their equivalents within the regional council structure). Special meetings may be called for urgent business.

22. Three Council Model Governance Requirements • Denominational Council: 9. Membership: The Denominational Council will consist of the following 260 members, all of whom must be ministry personnel or lay members: • a) the Moderator; • b) the Immediate Past Moderator; • c) the General Secretary; d) the leading elder or presiding officer of each regional council;

23. Three Council Model Governance Requirements • e) 204 members elected by the regional councils at least a year before the next regular in-person meeting of the Denominational Council, with each regional council electing: • i. 5 members PLUS an additional number of members allocated in proportion to the number of communities of faith in that region • ii. a minimum of 1/3 ministry personnel and a minimum of 1/3 lay members who are not ministry personnel • iii. with attention to diversity of gender and age, racial and cultural identities and sexual expressions, as provided in policies set by the Denominational Council;

24. Three Council Model Governance Requirements • f) 15 members chosen by the national Indigenous organization (yet to be named) who are in addition to any indigenous members elected under paragraph 9(e) above; • g) the members of the Denominational Council Executive who will be continuing to serve on the Denominational Council Executive following that meeting of the Denominational Council; and • h) a number of members to be elected by the Denominational Council Executive, on the recommendation of the Regional Councils, for the purpose of ensuring diversity in the Denominational Council after the members listed in (e) have been determined to bring the total number of Commissioner to 260.

25. Three Council Model Governance Requirements • 10. Term: The members of the Denominational Council elected/chosen under paragraphs 9 (e) (f) or (h) above will each serve for a term of approximately three years, starting at the beginning of the regular in-person meeting of a Denominational Council for which they were elected/chosen and concluding at the beginning of the next regular in-person meeting of the Denominational Council. • There is one exception: for transition purposes, the members of the Denominational Council as of January 1, 2019 will continue to serve until the in-person regular meeting of the Denominational Council in 2021.

26. Three Council Model Governance Requirements • Denominational Council Executive: • Membership: The Denominational Council Executive will consist of 15 members elected by the Denominational Council plus the Moderator, Past Moderator and the General Secretary. Fifty (50%) per cent of the members of the Denominational Council Executive must be members of the United Church Pension Plan. • Term: The 15 elected members of the Denominational Council Executive will each serve for a six year term. The terms will be staggered so that every three years, approximately half of the elected members will have completed their terms. For the first Denominational Council Executive that takes office on January 1, 2019, the Denominational Council will elect seven members to serve for a term ending with the in-person meeting of the 44th General Council 2021, with the remaining eight members to serve until the in-person meeting of the 45th General Council 2024.

27. Three Council Model Governance Requirements • Sub-Executive: There will be a Sub-Executive of the Denominational Council consisting of the Moderator, General Secretary and three other members of the Denominational Council Executive, as elected by the Executive. The Sub-Executive will be responsible for making decisions on financial or administrative matters on behalf of the Executive where the matter involves assets or expense of less than Two Million ($2,000,000.00) Dollars, and for such other matters as may be assigned to the Sub-Executive by the Executive. The Sub-Executive may make these decisions at meetings or by signing written resolutions in lieu of meetings as long as the resolutions are signed by all members of the Sub-Executive.

28. 2019 Operating Budget Assumptions and Principles •  Core General Council Office budget to be balanced. This will be achieved through ongoing cost reduction, but also taking into account other possible trade-offs. • Continued decline in M&S ($900,000 per year) and in other revenue sources including some decline in retail sales after a General Council year which usually has a sales bump. • The COLA factor for 2019 will be 1.9%.

29. 2019 Operating Budget Assumptions and Principles • We will strive to maintain grant programs level with 2018 but the overriding goal is to balance the operating budget. • Conference operating grants are eliminated and replaced by the combination of assessment funds and M&S funds with the anticipated implementation of Remit 4. • We will strive to keep increasing the amount of M&S allocated to Embracing the Spirit, but will also seek to maximize the amount of M&S available to regions.

30. 2019 Operating Budget Assumptions and Principles • We will work with the indigenous church in continuing our right relations journey while identifying and implementing cost reduction from current expenditure levels. • A significant deficit will be inevitable with one time project costs for remit implementation, which will be funded from reserves. • Providing assurance of assessment income to regions for 2019 and 2020. If income higher than expected, 100% would flow to regions. If shortfall, reserves to fund.

31. 2019 Operating Budget Assumptions and Principles • Provide assurance of M&S income for 2019 and 2020 to the regions despite anticipated decline. This would allow regions to establish mission priorities and begin to make allocation decisions accordingly. This concept will most certainly impact reserves.

32. Office of Vocation • 1. The Board of Vocation consists of 12 people with discretion to add another 2 to ensure appropriate balance of intercultural, ordained, diaconal, designated lay ministry, and lay members. The Indigenous Church would elect one Board member in addition to those elected by the General Council. • 2. The Board of Vocation is elected by the General Council as approved by GC42 and that for 2018, should the General Council decide to enact the Office of Vocation remit, GC43 refer the election to GCE so the nomination process can be followed.

33. Office of Vocation • 3. For 2018 the Conferences nominate five people to a pool to populate the Board, its committees and candidacy boards. The nominations process of General Council would provide the GCE a slate of 12-14 people for election to the Board of Vocation. This would include naming the Chair of the Board of Vocation. The Indigenous Church would elect a person to the Board of Vocation. • 4. The nominees not on the slate for election to the Board would become part of a pool for the Board of Vocation to populate the committees of the Board including the Candidacy Boards whose responsibilities are identified in the Candidacy Pathway remit.

34. Office of Vocation • 5. There will be up to six Candidacy Boards serving different geographies. One of these Candidacy Boards will be named by the Indigenous Church and will serve the Indigenous Church. Part of the responsibilities of the Office of Vocation ministers is to resource the Candidacy Boards. • 6. The Candidacy Boards are commissions of the Board of Vocation and would have the responsibilities outlined in the Candidacy Pathway including, but not limited to, naming candidates, terminating candidacy, and determining readiness for accreditation for ordination, commissioning to the diaconal ministry and recognizing designated lay ministers.

35. Office of Vocation • 7. The regional councils have responsibility for ordaining, commissioning to the diaconal ministry, and designating lay ministers. They decide on the basis of the determination of readiness by the Board of Vocation through the appropriate Candidacy Board and confirmation that the requirement for call or appointment has been fulfilled.

36. Nominations Committee • Membership  The Nominations Committee will consist of eight members: • two members of the Executive • six members of the United Church not serving on the Executive • The composition of the Nominations Committee will reflect the intercultural church. The members and chair of the Nominations Committee will be appointed by the Denominational Council. Vacancies on the committee may be filled by the Executive until the next meeting of the Denominational Council. • For the Nominations Committee that will serve from July 2018 to July 2021, the two members of the Executive will be from those appointed to the incoming Executive (2019‒2021). Members will be appointed by the 43rd General Council. • Terms of Appointment  Members will serve for a term of three years, corresponding with the term of each Denominational Council, with the possibility of reappointment for a second term.

37. Comprehensive Renewal Evaluation • 1. define the objectives and ends of the Comprehensive Renewal Process as being “to continue to be a Church committed to actively serve God in the world, in a context of more limited volunteer and financial resources by: • a. Simplifying structures and processes of the United Church of Canada • b. Focusing resources on communities of faith • c. Making funding simpler, sustainable and transparent d. Separating oversight and discipline from collegial support

38. Comprehensive Renewal Evaluation • d. Separating oversight and discipline from collegial support • e. Supporting ministry and lay leaders • f. Valuing being united • g. Joining together to witness to the gospel locally, regionally, and denominationally • h. Embracing diversity; and • i. Continuing to live into right relations between Aboriginal and non-Aboriginal peoples”

39. Comprehensive Renewal Evaluation • 2. and direct that an evaluation process be implemented to begin January 1 2024 (five years after the date of Comprehensive Renewal implementation), and to report to the subsequent Denominational Council (2024), with a mandate to: • a. Use statistical data and consultations with communities of faith, regional, and denominational representatives, both order of ministry and lay, that can be compared with the data referred to in the background materials to the work of the Comprehensive Review Task Group;

40. Comprehensive Renewal Evaluation • b. Identify, having in mind the objectives named above, what has worked well in the new structures, and where the changes have caused problems, having particular attention to: • i. the quality of relationships and missional effectiveness in the three council model • ii. the quality of relationships and missional effectiveness in clusters and networks; • iii. the quality of support and oversight for ministry personnel through the Office of Vocation • iv. and the effect on revenues, the equity of distribution, and prudent stewardship of funds under the new financial model

41. Comprehensive Renewal Evaluation • c. and make recommendations about any changes or refinements that are needed to more fully fulfill the Comprehensive Renewal objectives. • 3. This evaluation should take into account the changes and principles identified in the Caretakers Report on the role and process of Indigenous ministries, but would not have a mandate to evaluate those processes.