Changes to Misc Billing rules

1. Changes to Misc Billing rules RAM Chapter A13

2. Who is familiar with the RAM?

3. Chapter A13

4. A13 does matter • Billings for settlement through the ICH are governed by RAM rules • This also applies to Associate Members • Billing currency rules (Para 3) • Rejection and correspondence rules (Para 4) • No formatting is prescribed - all invoicing is assumed to be paper

5. The new A13 matters even more • Specifies no paper documents • NOTE: This includes baggage claims; the paper stays in operations • Defines how invoices must be split • by Charge Category and country of service delivery/currency • Sets a time limit on original billings • Describes Settlement Method Indicators • E.g. I (ICH), B (bilateral), R (reversal after protest), etc. • Sets minimum values for both billings and rejections • Provides a 90 day transition period for sending paper invoice copies/supporting docs to the billed airline • Use of incorrect exchange rates makes invoice invalid

6. The new A13 matters even more • Defines how rejects must be entered • Using the same Charge Category/Charge Code as the original billing • Sets a finite time limit to entry of rejections • Attachment A summarises the Charge Categories and their associated Charge Codes • Attachment B describes the mandatory fields required on all invoices

7. The new A13 matters even more • Attachment C describes the types of data and data options • Explains the differences between Mandatory and Recommended fields • Shows how substitution codes can be used for missing data on a temporary basis • Attachment C also provides instructions for handling of taxes and VAT, including EU reverse charge rules • NOTE: determining applicable taxes remains the responsibility of the billing company

8. Attachment D • Detailed breakdown of services to be entered in each Charge Category and Charge Code • Listing of Mandatory and Recommended data elements for each business type

9. Example 4.1 Line Maintenance

10. Example 4.1 Line Maintenance

11. Example 4.1 Line Maintenance

12. Example 6.4 Catering

13. Example 6.4 Catering

14. Example 6.4 Catering

15. Generic fields

16. Other RAM rules can also apply • A10 Rejections and Time Limits • If you receive a billing or reject through SIS, you have to reply through SIS • You cannot drop back to paper and ICH Web • A9 Invoices and Credit Notes • After 90 days, a SIS user does not have to send paper supports • If you want to see the details, you need to download them from SIS • NOTE: There are no charges for downloading data • If you can’t convert and need original paper, you can ask for it from the billing airline • Problem – you have to pay for shipment, and an admin fee

17. State of change… • This is the biggest change to hit the interline world since the ICH started • The airlines working on it have covered almost everything • Further refinements can be expected, particularly in A13 • If you have queries on the application of A13, contact revenueaccounting@iata.org • If you have problems with the allocation of transactions to Charge Codes, contact sis@iata.org

18. Thank you. Email: sis@iata.org SIS Website: www.iata.org/sis