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Initiative on RP culture EC report

Initiative on RP culture EC report. B. Le Guen International Radiation Protection Association. The Initial Proposal.

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Initiative on RP culture EC report

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  1. Initiative on RP culture EC report B. Le Guen International Radiation Protection Association

  2. The Initial Proposal • At the IRPA12 Congress in Buenos Aires in October 2008, the French Society for Radiation Protection (SFRP) proposed to launch an IRPA initiative for enhancing Radiation Protection (RP) culture among the RP professionals worldwide.

  3. WHY RP CULTURE? • To give visibility to the fundamentals of RP (science and values) • To promote radiation risk awareness • To promote shared responsibility among practitioners, operators, management and regulators • To maintain the RP heritage • To facilitate its transmission • To improve the quality and effectiveness of RP • To contribute to the general safety

  4. First Actions The Austrian (OVS), French (SFRP), German (FS) and Swiss (ARRAD) Societies met in Strasbourg, France, in May 2009 to discuss RP culture and identify preliminary relevant topics. The Spanish Society SERP) organized a meeting in Madrid in June 2009 to discuss organizational RP culture.

  5. 1st IRPA Workshop in Paris • 25 participants • Representatives of 9 IRPA European Societies : • Austria • Belgium • France • Germany • Italy • Poland • Spain • Switzerland • United Kingdom, • Representatives from WHO and EAN

  6. Nov 2010 Asian and oceanic workshop • 24 November 2010, Workshop on RP Culture in Korea. Sponsored by Korean Association of Radiation Protection • 65 participants (11 non-Koreans) • Representatives of 4 Asian RP Societies: • China (CSRP) • Japan (JHPS) • Korea (KARP) • Malaysia (MARPA) • But also from 4 other Asian Countries • Bangladesh • India • Pakistan • Thailand

  7. In 2010-2011 : 2 workshops HPS IRPA NRC IRPA FDA IRPA IRPA Image gently AAPM Image wisely NCI HPS HPS NRC Peruvian AS Italian AS Italian AS Uruguayan AS) Argentinian AS Mexican AS Japanese (AS) Korean (AS)

  8. Questions for Paris and Charleston meetings • What are the elements of the RP culture and how could we define it? • Is it possible to assess the RP culture and what could be the criteria? • How to engage the stakeholders (regulators, operators, professional organizations…) in the process of developing RP culture. • What is the role of RP professionals and IRPA AS with regard to RP culture? • How is regional culture included? • What are the criteria for success?

  9. 2009-2011 Workshop Results I-I- Elements or traits: • Science, values, experience • No basic differences between sectors • A pattern of knowledge and behaviours • A narrative in common language • RP Principles : Justification, Optimization, Dose Limits

  10. Proposed NRC Safety Culture Traits (+ IRPA WG proposals)Key personal and organizational traits 10

  11. Organizational Culture • Organizational structure institutionalizes • how people interact with each other, • how communication flows • and how power relationships are defined. • It also reflects the value-based choices made by the company • In a total safety culture, employees not only feel responsible for their own safety, they feel responsible for their peers’ safety, and the organizational culture supports them acting on that responsibility. (Adapted from Mayo Clinic paper on safety culture, Classic)

  12. II- Criteria of success General improvement of classical RP indicators Implementation of ALARA in all domains • Increase of voluntary public commitment as an indicator of rising awareness • Increase of public awareness • Documentation • Non-punitive reporting system • Measurement of understanding of the equipment needed • Culture and metrics • Policy, Process? • Updated regularly? • Accessible? (Transparency)

  13. III- Assessment tools • Programme for identifying and resolving problems (Corrective action programme) • Questionnaire • Self assessment • Independent external audit • Checklist

  14. IV- Engage Stakeholders • Give visibility to the IRPA initiative (meetings, media, web site,…) • Follow the NRC approach to develop the Policy Statement on Safety Culture • Question to be debated in IRPA 13: “How to engage SH in the IRPA initiative” • Strong leadership • Motivation • Inclusive collaboration • Use of risk managers

  15. V- Role of RP professionals and IRPA AS • Develop a narrative on radiation protection in all exposure situations • IRPA Guidance • oInclude examples by application • oUse commonly understood terminology • Building consensus • Provide and environment that promotes dialogue, and disseminates information among its members – companies (private and public) and society as a whole. • The societies must participate in all events related with the use of ionizing radiation.

  16. V- Role of RP professionals and IRPA AS (2) • Education and advocacy • Promote the understanding of radiation protection in all levels of education • Assist with educating the layperson (public) in the uses of radiation and radiation protection. • Embrace RP Culture • Seek out the latest information relevant to radiation protection • Lead by example • Disseminate information to colleagues • Keep it Simple and Remember the Past • Be embraced by the leadership of the member societies

  17. VI- Elements for a definition of RP culture • Radiation Protection Culture is a pattern of knowledge and behaviors • oActing “like a good parent” (personalization) • oConsidering risk and the characteristics associated with the exposure situation at stake (commensurate, proportionate to risk) • oKeeping everything simple and practical • oWorking together with modesty • oActing naturally and banally (second nature) • oActing consistently • oSelf policing and self propagating

  18. Road Map 2011 -2012 • Further to the decision taken on the occasion of our seminar in Charleston, Ken, Jacques and myself had a meeting in order to determine the modus operandi of the working group on radiation protection culture. • The aim of this working group is to produce a first draft of IRPA Guiding Principles on RP Culture. • One of the milestones of this project, which will take us beyond year 2012, is the IRPA 13 congress in Glasgow, which will be an opportunity for all AS representatives to discuss the initial version of this document.

  19. First Step: May 2011 – October 2011  • This initial period will be devoted to the drafting of a document including material written by 4 Working Groups on the 6 Points resulting from the three IRPA Workshops organized in Paris (France), Jeju (Korea) and Charleston (USA) • 5 chairpersons have been appointed: • WG1: Elements of traits (Point I) and Elements for a definition of RP culture (Point VI) – Chair : Lynne Fairobent (AAPM) • WG2 : Criteria of success (Point II) – Chair : Steven King (HPS) • WG3 : Engage stakeholders (Point IV) and Role of RP professionals and IRPA Associate Societies (Point V) – Chair : Bernd Lorenz (FS) • WG4: Assessment tools (Point III) – Co-chaired by Marie-Claire Cantone (AIRP) and Miguel Perez (IOMP)

  20. First Step: May 2011 – October 2011 (2) • Each volunteer may take part in one or more of these groups, by conveying their intentions to each of the leaders and by sending their written contributions to the leaders of each group. • Exchanges will take place via e-mail. • The objective of this initial phase is not to produce a final document, but rather to create a working document (“preliminary draft document”) in which each section will set out the discussions and ideas we have shared on the occasion of our workshops. • All these documents will be posted on the IRPA website, Radiation Protection Culture

  21. Second step: November 2011 – January 2012 • A period for consultation of the Associate Societies of IRPA and IOMP will run from November until the end of January 2012, in order to get feedback on the “preliminary draft document”.

  22. Third step: February 2012 – May 2012 • On the basis of the A S’ comments, a new version of the draft document will be produced in conjunction with each WG leader for discussion at the Special Working Session on the IRPA Initiative on Radiation Protection Culture during the IRPA 13 Congress in Glasgow. • The objective of this Working Session will be to decide about the structure and content of future IRPA Guiding Principles on RP culture to be prepared following the Glasgow Congress.

  23. May 2012 IRPA Glasgow AS working session on RPC Oct –Jan 2012 : Period of AS consultation May –July 2011: Production of material (WG) Oct 2011: Preliminary draft sent to AS and post on IRPA website Preliminary Draft V2.0 Fourth step: June 2012 – December 2012 • This final step will take us up to the Fourth IRPA workshop on Radiation Protection Culture, • the objective of which will be to present and discuss the draft of the IRPA Guiding Principles on RP culture • And why not propose a Motto for IRPA 14(May 2016):“Enhancing RP Culture Worldwide”

  24. International Radiation Protection Association http://www.irpa.net 24

  25. NRC Safety Culture Definition Nuclear Safety Culture is the core values and behaviors resulting from a collective commitment by leaders and individuals to emphasize safety over competing goals (e.g., production vs. safety, schedule vs. safety, and cost of the effort vs. safety ) to ensure protection of people and the environment. 25

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