Unit 1b – Functions of Departments

1. Unit 1b – Functions of Departments Human Resources Department/ Personnel Department S Doogan

2. The HR/Personnel Department deals with the employees in the organisation. • This covers 4 main areas: • Recruitment & Selection, • Training and Development, • Staff Welfare and • Health and Safety. S Doogan

3. Recruitment & Selection • Prepare Job Descriptions • Contains basic info about the job, eg job title, duties, salary, hours of work, holiday entitlements, etc • Prepare Person Specifications • Contains info on the type of person required for the job, eg qualifications, skills, previous experience, personal qualities, etc S Doogan

4. Job Description/Person Specification • These documents help • HR staff prepare suitable job advert • Interviewer prepare questions for interview • HR staff to check job applicants fulfil required criteria • People to see whether they would want to do the job • People to check their suitability for the post S Doogan

5. Recruitment & Selection cont… • Advertise jobs as they become available. • Prepare & send out job application forms. • Collect CVs and references. • Prepare a short list of applicants to interview. • Interview applicants for jobs. • Choose appropriate candidate for job. S Doogan

6. Training & Development • Carry out induction training • Training given to new employees showing them how the organisation operates. • Arrange training courses for departments/staff. S Doogan

7. Welfare & Legislation • Preparing contracts of employment for new employees • Keep staff records • Keep records of staff holidays/absences • Deal with disciplinary procedures • Make sure the organisation works within government guidelines (the law). S Doogan

8. Health & Safety • Ensure the organisation looks after the health and safety of its staff. • Ensure staff are aware of health & safety procedures. • Ensure a record is kept of all accidents. S Doogan

9. Task !!! • The next slide will show you a list of different job titles which exist in the Human Resource Department. • Your task is to pick 4 of these job titles and create your own presentation detailing the specific tasks each post would be expected to cover. • Sources of information you can choose to use: • Leckie & Leckie textbook • The document called Human Resources Summary stored in the Coursework\Business Studies\Unit 1b directory S Doogan

10. Human Resources Manager Recruitment Manager Training Manager Health & Safety Manager Employee Relations Manager Training Officer Health & Safety Officer Careers Officer Trainer HR Assistants (Recruitment, Welfare, etc) Staff in the HR Dept S Doogan

11. Human Resources Manager • In charge of HR Dept • Interview job applicants • Carry out staff appraisal • Issue warnings to staff • Promote staff S Doogan

12. Recruitment Manager • Preparing Job Descriptions/Person Specifcations • Selecting candidates to interview • Give feedback to candidates on their interviews • Preparing contracts of employment S Doogan

13. Training Manager S Doogan

14. Health & Safety Manager S Doogan

15. Employee Relations Manager S Doogan

16. Training Officer S Doogan

17. Health & Safety Officer S Doogan

18. Trainer S Doogan

19. Human Resources Assistant S Doogan