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Hagonoy Young Leaders Program (HYLEAP) Commission on Election (COMELEC) - Hagonoy

Hagonoy Young Leaders Program (HYLEAP) Commission on Election (COMELEC) - Hagonoy Marso 28 2010| St. Mary’s Academy of Hagonoy Auditorium Ika – 3 ng hapon. I. Logistics. Site layout (SMA Auditorium). Power Point Screen. Timer Screen. Speakers’ Area. Panelists. HYLEAP Tech Lead.

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Hagonoy Young Leaders Program (HYLEAP) Commission on Election (COMELEC) - Hagonoy

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  1. Hagonoy Young Leaders Program (HYLEAP) Commission on Election (COMELEC) - Hagonoy Marso 28 2010| St. Mary’s Academy of Hagonoy Auditorium Ika – 3 nghapon

  2. I. Logistics

  3. Site layout (SMA Auditorium) Power Point Screen Timer Screen Speakers’ Area Panelists HYLEAP Tech Lead Audience Audience Mike Bloggers (Herc through HYLEAP Tambayan) Mike TV Media Candidate Staff Media Door Candidate Staff Registration Registration Area Tables Audience (different sectors) Chip Boxes Media Interview Holding Area

  4. Media Coordination (1/1) • Media must set-up at least one hour (earliest) to thirty minutes (latest) before the event. • Holding area for candidates who want to be interviewed by media which shall take place during the time the participants fill up the scorecard. • Media must tape participants who are filling out scorecards. • Area for live bloggers will be provided.

  5. Registration Procedure (1/3) • Greet the participant and introduce the forum • “Maligayangpagdatingposaatingunang Forum. Hetopoanginyong kit, saloobponiyan ay may makikitakayongmgapatakarannadapatsundin. Angunaponinyongdapatgawin ay ihulogang chip sakahonnginyongnapilingkandidatosakasalukuyan.” • Have participant, register by filling out: • Event Registration Form/Folder

  6. Registration Procedure (2/3) • Forum kit to be placed on seats: • Candidate Profile (c/o COMELEC) • Candidate Scorecard (c/o HYLEAP) • Chip (to be given at entrance by usher) • Note: entourage of candidates will not be allowed to register for the event. They cannot participate in order to prevent planted questions. Double check against reservations made through the internet, email, facebook, calls, etc.

  7. Registration Procedure (3/3) • Candidate staff enters through a different door and separate registration. (RJ to check in the holding area) • Reg Team • Candidates and Staff (Simba) • HYLEAP/COMELEC (Nyx) • Audience (Karel, Joanna, Kathleen, Charisse) • Chip drop & Usher (Argentina and Pau) • Chip Box (Carmi)

  8. Usher Guidelines • Ushers must be alert and make sure that after registration participants drop the chip in the boxes of the candidates; guide to the box. • No dropping of the chip; no entry. Abstain box is available for someone who hasn’t decided. • Guide participant to seats in front that are not reserved (if any). Reserved seats: Sectoral Reps and resource persons (MPDO, Engineering and PENRO); HYLEAP; audience. • Candidate staff/political staff have special seats; cannot participate. • Collect/tape/hide chip boxes 10 min. after

  9. Infrastructure • Projectors • C/o Inah (Ms. Tess) • Back-up (Dred) • Screens • C/o Inah (Ms. Tess) • Timers (3min-2min-1min-30sec) • Timer – Nina • Flipper/Manual Sign – Glenn • Sound System • Ralph • Documentation • Fems

  10. II. Event Structure

  11. 3:30PM – 3:45PM – Opening

  12. Opening (1/1) • Juana Change + HYLEAP videos: • shown during registration (looped; continuous playback) in event area and registration area. • Shown during the bathroom break in the event area. • Welcome Remarks (5 minutes) • Atty. Gilbert Z. Palogan (COMELEC – EO) • Nikki introduces Moderator • Introduction by Moderator (7-10 minutes) • Theme • Recognition of organizers/sponsors • Ground rules, candidate profiles, scorecard • Introduce Panelists • Parish Rep (Fr. Lhon) • FETODA Rep • Rotary Rep • PENRO Rep • Business Rep (Sir Maynard) • Farmers/ Fishermen Group Rep • Academe (MamFelicidad Santos) • Market Rep

  13. 3:45PM – 5:00PM– Forum Proper

  14. Forum Proper • Basic Introduction of participants • Refer to COMELEC profiles for more details • 3 minute opening from each candidate • Questions by moderator • 50% from Panel and Moderator • 50% from Audience and MOTS (Man-on-the-street interviews) • Balanced by / discretion of Moderator • Dynamics management • 2 minute response • 1 minute rebuttal • Moderator can • Provoke interaction/debate between/among candidates • Interrupt and re-focus discussion • Cut candidates off after elapsed time

  15. 5:00PM – 5:30PM – Closing

  16. Closing (1/1) • Candidates have 2 minutes each to close • Moderator • Summarizes key points • Announces Next Steps • Guides audience to stay 5 minutes to fill up scorecard. • Closing Remarks • Dred (consider doing steps 2&3 from Moderator) • Announce next forum • Scorecards collected by ushers • Ushers submit to registration • check against numbers • Media interviews for candidates held at holding area • Outside room

  17. III. Moderator Talking Points

  18. Introduction – Atty. Gilbert Z. Palogan • Thank organizers and sponsors • Organizers & Partners: COMELEC, SMAH and HYLEAP • Media Partners (HagonoyBalita; Bulacan Correspondents; Star Cable; Abs-Cbn; Taas-nooBagongBulakenyo) • Overview • Series of forums (Government Processes; Job opportunities; Education; Security, Peace and Order; Health Services; Poverty; Transport System; Drug Awareness and Drug Abuse) • Unique Selling Proposition: • Tools: Scorecards, Chip, Candidate Profiles • Structure: Town Hall, Interactive, Issue-based (1 topic per event) • Coverage: Local TV and Newspaper • Nikki to introduce Moderator

  19. Briefing Points – Opening MODERATOR • Welcome to the first of the 20.10 forums • Our forums are about making democracy work and making 2010 count • Ground rules • Use of candidate profile and scorecard • Audience: Cel phone on silent, don’t interrupt speaker, raise questions (no lengthy introductions) • Candidates: 3 minute opening, 2 minute response, 1 minute rebuttal, 2 minute closing --- we encourage healthy, vigorous debates among the candidates • Introduce Panelists • Brief introduction on Topic Experts (Local Sectoral Leaders)

  20. Briefing Points – Forum Proper - MODERATOR • Ensure candidate • Sticks to Issue/Question • Manages time allotment • 2 minute response, 1 minute rebuttal • Ensure audience • Remains professional throughout • Submits questions to moderator

  21. Briefing Points – Closing MODERATOR • Summarize issues / positions • Thank organizers and sponsors

  22. Briefing Points – Ate Dred • Recap rules • Candidate Profile, Chip, Scorecard • Close • Asks to submit scorecard to ushers • Announces next forum

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