Statewide GIS Tax Units Database

1. Statewide GIS Tax Units Database A collaborative partnership between the State of Kansas Department of Revenue – Property Valuation Division, the Kansas GIS Policy Board’s Data Access & Support Center (DASC), and Kansas County Clerks

2. Data Access & Support Center – Quick Overview • Established by the GIS Policy Board in 1991 • Located at the Kansas Geological Survey at the University of Kansas, funded through Kansas Division of Information Systems and Communications (DISC) • Web site – http://www.kansasgis.org • Central repository of GIS databases of statewide/regional importance • Receive, QA/QC, archive, and catalog public GIS data • Web Application & Hosting • State & Local Government coordination • Data Integration • Much more ….

3. Tax Unit Certification Review • All 105 counties submitted a Certification through PVD, then DASC • Update 2013: 25 GIS • 3 Paper • 77 No Changes • Clerks now familiar with DASC web interface • No more paper maps mailed to PVD • Saving staff time, postage and paper

4. Tax Unit Certification Review After submitting Certification to PVD next step is to complete Certification of tax unit boundaries on DASC website Access the following web link: http://www.kansasgis.org/services/pvd/index.cfm Complete the fields of contact information Review your tax unit boundaries using the interactive map Choose if your county has changes or no changes Submit!

5. Tax Unit Certification Review • If your county has no changes … • You are done! • If your county has changes you have 3 choices … • Please have DASC send us a paper map for editing • We have our own paper maps and will mail a map with our edits to DASC. • We have changes and will submit our tax units through a GIS file.

6. Tax Unit Certification – What browser do you use?

13. Certify vs. Verify Certification Each county will have at least one certification annually - changes or no changes; if your county has multiple changes throughout the year, then each submission must be a new Certification. Verification - (Double check our work) Must be done ONLY if your tax unit boundary certification included changes, the verification is done after we have edited the GIS file to ensure the boundaries are correct. Each new Certification will result in another verification. No changes = no verification

14. Post-Certification & Verification Statewide GIS file available on DASC website around March 1 There were 8 updates since March 2013

15. 2013 Observations • Unintentional Data Certification Errors • Staff Turnover • Boundaries in wrong location • Legal description wrongly interpreted • Need Help? • KDOR/PVD GIS Staff • Melissa Crane – melissa.crane@kdor.ks.gov • Susan Williams – susan.williams@kdor.ks.gov

16. New QA/QC Process • Compare County Clerk PVD Certification Table with State Wide Tax Unit GIS Database

17. Utilities, customers, etc. • DASC gave a presentation about the Kansas Tax Units GIS Boundary project to the Kansas Association of Tax Representatives (KATR) in April, 2013 • Several neighboring states inquired about how the project was completed • There is now a link on our website to the PDF copy of your KDOR Tax Unit Boundary Certification • Kansas Association of Mappers (KAM) presentation in October 2013

18. Contact Information Eileen Battles GIS Analyst/Local Government Liaison 785-864-2289 battles@kgs.ku.edu Brent Miller GIS Specialist/Geodatabase Manager 785-864-2130 bmiller@kgs.ku.edu