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SAP – The Good, the Bad, and the Ugly

SAP – The Good, the Bad, and the Ugly . Mary Horgan Assistant Director, University of Michigan – Flint Val Meyers Associate Director, Michigan State University. What is “The Good”?. Easy to locate on your web site Includes all information required by regulation

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SAP – The Good, the Bad, and the Ugly

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  1. SAP – The Good, the Bad, and the Ugly Mary Horgan Assistant Director, University of Michigan – Flint Val Meyers Associate Director, Michigan State University

  2. What is “The Good”? • Easy to locate on your web site • Includes all information required by regulation • Written as clearly and simply as possible • Includes specific guidelines for appeals (if any are permitted) • Forms linked or provided for download • Charts if they simplify the information

  3. What is “The Bad”? • Required information missing • Information unclear, or full of acronyms • Web pages buried or otherwise hard to find • Text is too high of a reading level • Endless clicks are required to find information

  4. What is “The Ugly”? • Talking down to students • Language that discourages appeals • Links are broken or missing • Forms have not been updated • Formatting that doesn’t print well

  5. Regulatory Requirements • To be considered administratively capable, a school must have a SAP policy that is at least as strict for aid recipients as for those who are not. • Basic elements of a SAP policy must include; • Annual evaluations (can be more often, not less) • Qualitative component (GPA or similar factor) • Quantitative component (maximum time frame) • Completion measure (pace)

  6. Additional requirements • Effect of remedial courses on SAP • How SAP is measured if student changes majors or adds additional degrees • How incomplete, repeat, and dropped courses are counted • Whether appeals are allowed and if so, what the procedure is for filing an appeal

  7. Some Examples for Discussion Policy

  8. Good, bad, or ugly?(Policy) At the end of each semester, the records of all matriculated students are reviewed to determine satisfactory academic progress. A student’s aca­demic standing at XXXX University is classified in one of five official standings: Good Standing, Academic Warning, Academic Suspension, or Academic Dismissal.  A student will remain in good academic standing if he/she demonstrates satisfactory academ­ic progress in accordance with the standards listed below. Standards by which a student will be evaluated include progress in increments of hours completed (quantitative) and cumulative grade point average earned (qualitative).

  9. Good, Bad, or Ugly? Federal regulations require the Financial Aid Office to monitor the academic progress of all students seeking to earn a degree or certificate. This monitoring process is called Satisfactory Academic Progress (SAP). Satisfactory Academic Progress is required of ALL financial aid applicants at XXXX, including those applicants who have not previously participated in federal aid programs. It is the student’s responsibility to monitor academic progress. Although the Financial Aid Office attempts to sent students correspondence informing them of their status, students who do not meet the standards will be ineligible for financial aid even if they do not receive correspondence.

  10. Good (Policy) Satisfactory academic progress requirements for financial aid are defined as the successful completion of: • At least 66.67% of all credit classes attempted* AND  • A term financial aid grade point average (GPA) of 2.0 or higher* AND  • A cumulative financial aid grade point average (GPA) of 2.0 or higher* *While grades of W(withdraw), EX (extension) or IP (In Progress) have no impact in the academic GPA calculations, these grades are included in the financial aid GPA calculation and are included as attempted credits, as required by Federal regulations.  Also, classes that were dropped at the 80% or 60% time-frame are considered attempted credits.

  11. Good(Policy) Repeated Courses Qualitative Standard: If a course is taken for a second time, the latest grade will be figured into the student’s CGPA. Quantitative Standard: In determining eligibility for financial aid, each attempt is included in calculating total hours attempted.

  12. Bad(Policy) Satisfactory Academic Progress (SAP) Policy To be eligible for Federal grants and loans, state grants and scholarships, institutional scholarships, and Federal and XXXX student employment funds, a student must meet all Satisfactory Academic Progress (SAP) standards as set by the Federal government (HEA Sec. 484(c), 34 CFR 668.16(e) 34 CFR 668.32(f) 34 CFR 668.34). Satisfactory Academic Progress (SAP) does not determine a student’s eligibility for dependent tuition waivers, tuition waivers for students with disabilities, tuition waivers for senior citizens, or students in high school who have received a XXXX scholarship.

  13. Good(Policy) • Incoming freshmen, graduate students, or transfer students will be eligible to apply for financial assistance upon admission to the university during their initial term.

  14. Some Examples for Discussion Presenting Information

  15. Good, Bad, or Ugly? Examples of cumulative hours completed:

  16. Good(Information)

  17. Good, Bad, or Ugly? Unusual enrollment history Beginning in the 2013/2014 award year, in the effort to prevent abuse in the Federal Pell Grant Program, the Department of Education (DOE) has begun to identify students with unusual enrollment histories. Refer to the complete Satisfactory Academic Progress Policy for details of each requirement.

  18. Good, Bad or Ugly?

  19. Good(Information) • NEW Satisfactory Academic Progress (SAP) Policy • Políticade ProgresoAcadémicoSatisfactorio (SAP en inglés)

  20. Some Examples for Discussion Appeal Process

  21. Good, bad, or ugly? The following circumstances are not considered extenuating and beyond the student’s control, but based on personal choices: • Incarceration resulting from a guilty verdict • Voluntary pause, lapse, or termination of employment • Voluntary overtime • Young and irresponsible

  22. Good, bad, or ugly? Examples of mitigating circumstances include: • Illness • Injury • Learning or functional disability • Loss of family member • Change in work schedule or responsibilities • Other unusual event disrupting academic performance

  23. Good, Bad, or Ugly?

  24. Good(Appeals) Appeal Process If a student is on unsatisfactory or termination status he/she may submit an appeal with supporting documentation for reinstatement of financial aid eligibility, only if mitigating circumstances exist. Mitigating circumstances include: • Serious injury of the student and/or the student’s immediate family • Serious extended illness of the student and/or the student’s immediate family • Death of student’s relative

  25. From students - about SAP

  26. Good sample http://www.collegemoneyman.com/2012/03/07/how-to-write-a-satisfactory-academic-progress-appeal-that-gets-results/

  27. Bad Sample To Whom It May Concern: I am writing because I would like to appeal my aid denial from Ivy University for poor academic performance. I know my grades were not good last semester, but there were a lot of circumstances that were not my fault. I would like to encourage you to reinstate my aid for next semester. I work really hard at my schoolwork, and I have since high school. My grades don't always reflect my hard work, though, and I sometimes get low grades on tests and essays. In my opinion, my math professor was not clear about what would be on the final, and did not give us notes to study from. His English is also really bad and made it hard to understand what he was saying. When I emailed him to ask what I made on the final, he did not reply for several days, and then just told me I should come by to pick up the exam without emailing me my grade. In my English class, I think the professor just did not like me and several of the guys in class; she made a lot of sarcastic jokes that were not appropriate. When she told me to take my essays to the Writing Center, I did, but that just made them worse. I tried to revise them on my own, and I worked really hard, but she would never give me a higher grade. I don't think anybody made an A in that class. If I am allowed to get my aid back for next fall, I will work even harder and maybe get a tutor for the classes like Spanish that I was struggling with. Also I will try to get more sleep. That was a big factor last semester, when I was tired all the time and sometimes nodded off in class, even though one reason I didn't get sleep was because of the amount of homework. I hope you will give me a second chance. Sincerely, Brett Undergrad

  28. Ugly Sample

  29. Questions? Please complete your evaluations Thank you!

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