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Quality Control of Shelf Ready at the University of Warwick

Quality Control of Shelf Ready at the University of Warwick. Christina Claridge Metadata Librarian at the University of Warwick. Library Structure at Warwick. Reading Lists Team. Academic Support Librarians.

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Quality Control of Shelf Ready at the University of Warwick

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  1. Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian at the University of Warwick

  2. Library Structure at Warwick Reading Lists Team Academic Support Librarians • Process includes all three divisions of the library (Client Services, Digital Services, Academic services) • Politics & structural issues Acquisitions Data Services Collection Management

  3. Shelf Ready Trial • Previously, work done by Acquisitions and Data Services • books arrived, processed, catalogued and classified • Trial ran from Oct 2011-July 2012 • 743 books • Including mid-August, 805 books • Limited subjects • Medicine and Science • part of Philosophy • Law (Moyes classification) added later

  4. Internal Issues • Structure • general process problems • slow/difficult feedback system • delays in seeing results (my backlogs) • Items • our fault, items added at receipt • Early teething problems • record download settings • Solved by creating new load table into Millennium (only for shelf ready books)

  5. External Issues • Lower quality records • Classification problems • Bad processing

  6. The Process of Checking • Every book was checked against the bibliographic record. • Each bibliographic record was printed out, and changes to the record were noted. • Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial. • Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).

  7. Criteria for Checking • Is the classmark correct? • Does the record need significant corrections? • Right title (including series) / authors • Right information about book (numbers) • Subject headings, Mesh heading if possible • Other issues: 856, 020, 505, 504, 440 fields. • Processing: label over edition or volume, title. • Item problems: multiple locations and statuses within individual bibliographic records.

  8. Example of a good record - 1

  9. Example of a good record - 2

  10. Example of a bad record – 1

  11. Example of a bad record - 2

  12. Good records

  13. Books requiring correction

  14. Current State of Play • No longer a trial. • No longer checking books against records; only checking records. • No longer printing out records unless required for documentation of corrections. • What error rate will we, our partners and our users accept?

  15. Questions? • Christina Claridge • c.claridge@warwick.ac.uk

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