Schedule K and K-1

1. Schedule K and K-1 Reserve for Encumbrance and New Year Appropriations Increase

2. Purpose • To review and explain Schedule K Process • To introduce Schedule K-1 and its uses • To discuss creation of Reserve amount • To discuss process to be used for increasing department appropriations related to these schedules.

3. Schedule K Process • Creation of Schedule K report by OASIS • Parsing of the report into individual departmental reports by the ACO • Availability of the reports on the ACO Website • Schedule K-1 • Process Timeline

4. Departmental Schedule K Reports • Schedule K (RVPOA621D). • Schedule K Report (RVPOA621C) • Reserve for Encumbrance Line Report (RVPOA621B)

5. How to get your departments Schedule K Reports Go to the ACO Website and click on “Year End” www.auditorcontroller.org or http://intraweb.co.riverside.ca.us:8080/aco/opencms//

6. Click on “Year-End Schedule K Listing”

7. Select your business unit to access your reports

8. Schedule K-1 • Schedule K-1 has been added to capture other legal commitments that do not have a related purchase order. • Items to be reported on Schedule K-1 are contracts and any other Form 11 items greater than $5,000.00. • The schedule and all supporting documentation are to be routed through the County Executive Office using the same deadlines as the traditional Schedule K.

9. Schedule K-1

10. Schedule K Timeline • July 5 - OASIS to Provide Schedule K data to ACO • July 7 – ACO to provide EO with Reserve for Encumbrance (account 302100) amount to EO for creation of reserve. • July 10 – Schedule K reports available for departments on the ACO website • July 24 – Schedule Ks due to Executive Office by 4 pm • August 1 – EO provides approved Schedule Ks to ACO • August 4 – ACO to provide summarized list of Schedule Ks to EO for use in Appropriation increase form 11

11. Questions? • Send email to: ACOYearend (Yearend, ACO in your address book)