Integrated Planning and Resource Management (IPRM) Administrative Priorities Team (APT)

1. Integrated Planning and Resource Management (IPRM) • Administrative Priorities Team (APT) • Update on the work of the team • June 2013 • Presenters:Antonio Araujo Pamela Cant • Ray Darling Jan Basso

2. presentation overview n Inform Leadership Group of Administrative Priorities Team membership and mandate n Review the work done to date by the Administrative Priorities Team n Outline next steps n Provide examples of the creation of Administrative Program Lists nAnswer questions

3. Administrative Priorities Team • Co-Chairs: Antonio Araujo Ray Darling • n Members: Jan Basso Helen Paret • Peter Baxter NelaPetkovic • Pamela Cant Debbie Thayer • Holly Cox Colleen Willard-Holt • Dan Dawson Sally Gray • Mark Dettweiler Vera Fesnak • Katarina Loncar Mary Kelly • Sherry Palmer Greg Sennema • Alicia Appleby Seth Warren • Project Support Coordinator: Wayne Steffler • Administrative and Logistical Support: Anne Diegel

4. Mandate of the Administrative Priorities Team • To recommend to the Planning Task Force: • (i) A definition of an Administrative Program; • (ii) Criteria and weightings for the assessment of Laurier administrative programs; • (iii) A template aligned with the selected criteria, including a series of questions to support the criteria; • (iv) Assessments based on the approved template of all assigned administrative programs to support the classification of each program into one of the categories established by the Planning Task Force. The highest-ranking programs, as evaluated by the program review process, will be eligible for increased resources, whereas the lowest-ranking programs will be candidates for phasing out, subject to review.

5. Administrative Priorities Team Work To Date nElection of Co-Chairs n Creation and approval of Decision Protocol Procedure n Creation and approval of “Administrative Program” definition n Creation and approval of Ground Rules for Committee n Creation and approval of Decision Criteria and Weights n Creation of AdmPT Timeline nCreation of Administrative Program Guide for creating lists nDistribution of Program List Guide

6. Administrative Priorities Team Next Steps nJune: Program List Form Distribution and Training Develop Administrative Program Template n July: Finalize Administrative Programs List for Approval by PTF Finalize Administrative Program Template nAugust-February: Submission of Administrative Program Templates for Program Areas Review and Score Submissions nMarch: Finalize Scores and Categorization Report Development nApril: Final Report to PTF

7. Defining Administrative Programs

8. AN ADMINISTRATIVE PROGRAM IS: • A common set of activities that can be discretely defined, has clear and definable clientele, and consumes resources • Most administrative departments will have a more than one and less than 10 programs

9. ADMINISTRATIVE PROGRAMS INCLUDE: • Administrative functions (IT, Finance, HR etc.) • Academic and Student Support Functions (Residence, Counselling, TSS, Registrar, etc.) • Dean’s and VP office functions • Library • Co-op

10. ADMINISTRATIVE PROGRAM COSTS • Managers, Directors, AVPs and admins who oversee/support multiple programs will be included as inputs/costs to the programs when completing the templates • These costs will be spread over the programs they oversee/support

11. ACADEMIC PROGRAMS INCLUDE: • Courses/programs for credit • Practicum, AQ Courses • Research Centres/Institutes *labs and admin support for academic programs are included as inputs/costs when completing templates

12. QUESTIONS TO ASK WHEN DEFINING PROGRAMS: • What are the key identifiable functions in my department? • Could they exist on a standalone basis? • Do they have clear, definable clientele? • Do they consume resources? Produce revenue?

13. Sample - HR Programs

14. Sample - Co-op & Career Centre Programs

15. Questions?