CCCApply

1. CCCApply A CCCApply BOG Fee Waiver California Community Colleges Chancellor’s Office Updated: 3/10/2008

2. Presentation Topics A FA in CCCApply 2008 Changes Application Walkthrough Documentation and Resources

3. Financial Aid Features in CCCApply A Flags, Forms and FA Track 3 Ways to the BOG Fee Waiver

4. Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college. Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data A Facilitating Financial Aid in CCCApply

5. Three Ways to Get to the Fee Waiver • At the end of the CCCApply application for Admissionon the Links and Opportunities page • From the Financial Aid Track of the CCCApply home page • Direct link from the College website

6. Financial Aid Links at End of Application

7. A CCCApply Financial Aid Track

8. A Financial Aid page

9. A BOG Fee Waiver Choice page

10. BOG Fee WaiverFeatures and Functions A Development Features Algorithms 2008/9 Changes

11. A BOG Waiver Development • Design Team formed 2004 • 2004-05 form released November 2004 • 2005-06 form released March 2005 • With Registered Domestic Partnership • 19 Colleges live on release; 13 in testing • 2008-09 form released March 2008

12. A BOG Waiver Features BOG Waiver is a complete and independent application • Includes Application Manager, Control Center, user support • Customizable introduction, instructions, logo, contact info • Downloads customizable in content and scheduling • Can create business rules and customized email messages • BOG Waiver form, questions, answers and flags are standard • Dedicated design team under the Steering Committee

13. A BOG Fee Waiver Features • Only one application can be filed per year per user per college • Built-in algorithms to generate Eligibility and Dependency status flags • Presents questions and instructions based on dependency status and data provided • E-Sign electronic signature • Allows applicant to print out the full form upon submission • Thanks to smart processing, much easier to use than the paper form

14. Pre-populating Data • Data from Xap student account and from CCCApply are used to pre-populate some answers • Name, SSN, Email, Daytime telephone, Current Address, Birth-date • Marital status is NOT pre-populated (different code values) • No answers are generated in the online application • Applicant must answer all questions, including: • Total income • Marital status and married as of today • Birth-date and over 18 question • All answers are cross-checked for errors • This ensures that the right wrong answer gets corrected and no legal issues are created

15. Dependency Status Description • Data field called BOGW-Dependency • Code “I” = “Independent” • Code “D” = Dependent • Used for smart formatting • For dependent applicants, parental questions and prompts show, and only parental income column • Used to make certain answers required or optional

16. Dependency Status Calculation • Code “I” = “Independent” • If “yes” to any of • Born before Jan 1 198x (18 years ago) • Married (or registered domestic partner) as of today • Dependents living with you • Orphan or ward of the state • Veteran of US Armed Forces • Or “no” to both • Claimed on parents tax filing • Living with parents • Code “D” = Dependent • All others

17. Eligibility Method • Data field called “BOGW Eligibility” • Code “A” = Method A only • Code “B” = Method B only • Code “M” = Multiple Methods (A and B) • Code “N” = None; Not Eligible • Used to make certain answers required or optional • Calculated using two invisible flags, one for A, one for B;result is just one eligibility outcome

18. Eligibility Method A • Method A Eligibility set on if “yes” to any: • Receving TANF • Receiving SSI-SSP • Receiving general assistance • Receiving assistance from parents • Certified veteran of the national guard • Medal of honor recipient or 911 victim • Law enforcement or firefighter killed in the line of duty • As of 2006-7: • Veterans and national guard split out to 2 fields • As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields • Otherwise not eligible under Method A

19. Eligibility Method B • Method B Eligibility set on if income exceeds the cap for the number in household per the income table for the tax year used for the application • Number in household and income amounts used to index the table correspond to the dependency status • Otherwise not eligible under Method B

20. 2008/9 BOG Fee Waiver form added Income Table Updated A 2008/9 Changes

21. BOG Fee WaiverWalkthrough A Application Manager Introduction and District apps Application and Errors Submission and Printing

22. BOGW Walkthrough http://beta.cccapply.org/BOG_Waiver/

23. A Online Information Resources • CCCApply web site, www.cccapply.org • Test web site beta.cccapply.org • Explore and test new features under development • Project web site cccnext.net/cccapply/ • Data Dictionaries • Detailed document describing all data collected and generated • Includes data formats, input rules, data usage, constraints • Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility • Separate documents for CCCApply and BOG Fee Waiver • QuickStart Guides for implementation • Basic steps and information for new implementations