IPS of Boston DoubleCheck Software

1. IPS of BostonDoubleCheck Software Welcome! To navigate this presentation, first click in this window, then use the arrow keys on your keyboard. Division ofDAKEnterprises,Inc.

2. IPS of BostonDoubleCheck Software The easy to use positive pay file generation software. Division ofDAKEnterprises,Inc.

3. Businesses as Check Fraud Victims It is widely believed that businesses are the primary targets of check fraud professionals - especially by organized rings of criminals. Payroll checks appear to be a favorite although all forms of business checks are targets from time to time and all forms of fraud techniques are practiced as well. Division ofDAKEnterprises,Inc.

4. Who is responsible for check fraud losses? It is clear now that businesses must play a role in ensuring their checks are secure. Recently revised UCC regulations add the onus of shared responsibility for check fraud on the business. For example, if a bank offers their customer positive pay that could have prevented a specific case of fraud, the bank can claim that the customer was negligent and therefore at least partially liable for the fraud loss. Division ofDAKEnterprises,Inc.

5. These fraud prevention techniques can help limit your exposure to check fraud: • Impose maximum dollar amounts to limit large denomination losses. • Use a separate account for large dollar payments to keep fraud losses at low denomination levels. • Request detail reports for large dollar items to stay better informed. • Use Positive Pay. This system records pertinent information about each check such as check number, amount, date and payee information, then transmits it to the bank where it is verified, before the check can be paid. Division ofDAKEnterprises,Inc.

6. How does it work? What do I have to do? When you enter youruser ID and Password, DoubleCheck can automatically import all your check files and ensures that you did not import the same check information a second time. Sign on screen. Division ofDAKEnterprises,Inc.

7. DoubleCheck displays all of the imported check information. If no changes are required, simply click the “Create” button on the toolbar and all your check information is formatted into a positive pay file ready to send to your bank. Division ofDAKEnterprises,Inc.

8. DoubleCheck has a built-in communications package so you can use a browser such as Internet Explorer or any other type of communications method to send your positive pay file. Click “Send” to transmit the file. Division ofDAKEnterprises,Inc.

9. DoubleCheck YOU’RE DONE!!! Now, lets see how we set up DoubleCheck using it's setup menus and wizards. Remember - you only use them one time. After that, you just sign in and DoubleCheck does the rest. Division ofDAKEnterprises,Inc.

10. In DoubleCheck the bank setup menu allows the user to easily enter multiple banks and accounts. DoubleCheck includes a library of bank formats. We can also create custom formats for you at no additional charge. You also use this screen to enter your transmission settings. Division ofDAKEnterprises,Inc.

11. Authorized users also have the ability to edit certain elements in their bank format. This is essential when setting up your individual bank and account information. Some banks require an extra field in their positive pay format. DoubleCheck will assist in these special requests. Division ofDAKEnterprises,Inc.

12. DoubleCheck includes an Import Wizard to help define your data file or we will create the import format for you at no additional charge when a compatible data file is provided. Once your Banks and Accounts are set up, select the Import Wizard button on the left toolbar. Just click the Import Wizard button on the left toolbar to start the wizard. Division ofDAKEnterprises,Inc.

13. The Import Wizard reviews your data and detects a delimiter. The information is displayed. You have the option to correct the delimiter if necessary. Note: A delimiter is a specific character that is used to separate each field in your file. The DoubleCheck Wizard displays the file with the delimiter highlighted. Division ofDAKEnterprises,Inc.

14. DoubleCheck can also transmitvoided check information. Here, the Import Wizard is asking whether there are voids in your data file. The Wizard will ask the user if there are any voids in the check file. Division ofDAKEnterprises,Inc.

15. Now the real magic begins. The wizard will now help you map each field in your data file with the fields in your bank’s positive pay format. The Wizard assists with mapping the data file’s fields to your bank’s positive pay format. Division ofDAKEnterprises,Inc.

16. When you are finished, DoubleCheck will save the information in an import file. Remember, this is a one-time process;once you have set up your data file, you can use the “imp” file to define your data file to DoubleCheck! Note:If you have more than one type of data file, you are not limited to the number of formats that can be created. The import file is being saved as “My Bank.imp”. Division ofDAKEnterprises,Inc.

17. The Application Setup pulls all of the information together. The import format created in the previous slides is selected here. Note: Upon startup, DoubleCheck will automatically import any data file(s) in the “Import Data Source” box. User has selected the “My Bank” import format that we just created using the Import Wizard. Division ofDAKEnterprises,Inc.

18. DoubleCheck security allows a supervisor to establish the user rights for each login account. On the General Tab, you can select the rights user’s are allowed access to. You can use these tabs to set additional rights for this user account. Division ofDAKEnterprises,Inc.

19. Once your datais imported, you can make changes before you create your positive pay file. Of course, only authorized users are allowed to make changes. You can add, edit and delete checks prior to creating the positive pay file.You can also filter and find checks here. Division ofDAKEnterprises,Inc.

20. Notice the icon under the Account column. This allows you to easily observe each item’s current status. The hand indicates a “held” item. This item will be excluded from positive pay file creation until the “hold” status is removed. This screen shows a check that is being held. It can be later included in a positive pay by simply removing the hold. Division ofDAKEnterprises,Inc.

21. Voids are alsoshown with a "V" under the Account column. There is also a status bar that displays the count of held, unprocessed, processed and sent items. We have also voided a check from our check file. Division ofDAKEnterprises,Inc. Item count status bar.

22. After you make any required changes to your check file, you create your positive pay file. The lock icon indicates that the file is encrypted. Division ofDAKEnterprises,Inc.

23. DoubleCheck has a built in communication package for sending your positive pay files to the bank. You also have the option to transmit your file using other methods, such as FTP, HTTP and external programs. Communication setup screen – using the Microsoft’s Internet Explorer. Division ofDAKEnterprises,Inc.

24. DoubleCheck has a full Audit report with filtering that records all user activity. There are even printable reports available. These reports can be faxed to your bank or your controller if necessary. Here is the filter dialog. You can choose to filter items by Event, Item Types, User, Bank, Account, Payee, Check Number and Amount. Division ofDAKEnterprises,Inc.

25. IPS OF BOSTON, a division of DAK Enterprises, Inc. is certified as a women’s business enterprise through the Women’s Business Enterprise National Council (WBENC), the nation’s largest third party certifier of businesses owned and operated by women in the US. We recognize the commitment to supplier diversity that is embraced by corporations and government agencies today, and we can add diversity to your supply chain. Division ofDAKEnterprises,Inc.

26. To place an order or request more information: Phone: 888-923-3500 WWW.IPSBOSTON.COM IPS will provide up to one hour of FREE support for installation and training on the DoubleCheck software 60-Day Warranty - 100% Full Refund salesteam@ipsboston.com Division ofDAKEnterprises,Inc.