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AVIT Video Conferencing Training Module

AVIT Video Conferencing Training Module. Meetings. Video Conferencing. Video Conferencing is mainly used for meetings, lectures and tutorials It is cost effective and time efficient

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AVIT Video Conferencing Training Module

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  1. AVIT Video ConferencingTraining Module Meetings

  2. Video Conferencing • Video Conferencing is mainly used for meetings, lectures and tutorials • It is cost effective and time efficient • To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment

  3. A Successful Video Conference The essential ingredients: • Booking of Sites and Bridge • www.avit.med.usyd.edu.au • Contact with the Video Conferencing Unit • Room Configuration • Effective Communication

  4. Camera • Direct and zoom camera so it is as tight as possible on all attendees • All attendees should be seated facing the camera and close together • Turn on all room lights, block all natural light and choose a good background

  5. View Yourself • It is necessary to view yourself during the setup of the conference to make sure seating and camera positioning are correct • Dual Screen: • The Here screen will be showing your site • Single Screen: • Before connection, you will see your site full screen • Once connected, use Picture in a Picture mode

  6. Single/Dual Screen Setup

  7. Single Person - Setup Camera Here Screen Camera View There Screen Dual Screen Single Person – Camera Setup

  8. Camera Here Screen Camera View There Screen Dual Screen 3 Persons – Camera Setup 3 Persons - Setup

  9. Camera There screen Here screen Dual Screen Medium Meeting – Camera Setup Medium Meeting - Setup

  10. Screen Layout There are three main types of screen layout: • Voice Activated Video • Quad Split • Picture in Picture

  11. Voice Activated Video • Only one site is seen at a time • The last site that spoke is visible on screen • There is a 3 second delay when switching between sites in this mode

  12. Quad Split Screen • The screen is divided into 4 quadrants • The Bridge controls which site is visible in which quadrant • If there are 6 or more sites, the 4th quadrant works in Voice Activated Video mode

  13. Quad Split Screen • Things to Consider: • Small screen problems • Increased importance of camera setup • Problems showing presentation material

  14. Picture in Picture • Especially applicable to single screen setups • This mode allows you to view your own site in a corner of the screen during a conference

  15. Microphones • Proper microphone positioning is vital • All attendees at a site need to heard as well as possible • At the beginning of a conference, or when a new site joins in, test that all sites can hear one another • What if they can’t hear me? • VCU 9351 7325 or 0419 914 419

  16. Microphones

  17. How Microphones Work Pick up Range (side view) Pick up Range (bird’s eye view)

  18. Single Microphone Placement – Small Meeting Single Microphone Placement

  19. Dual Microphone Placement Medium Meeting Dual Microphone Placement

  20. Effective VC Communication • Nominate a Chairperson to co-ordinate the meeting • The Chairperson ensures successful: • Participation • Communication • Etiquette

  21. Participation • Aim for equal participation at each site • Communicate directly to participating sites • Questions • Requests • Comments

  22. Communication • Talk clearly, one at a time • No multiple discussions • Standard Academic Procedure • Talk towards the microphone, considering your position and the range of the microphone

  23. Etiquette • Video conferencing greatly benefits from orderly and clear conduct • Avoid all unnecessary movement and noise • Presume that you are always being watched and heard • Using the ‘Mute’ function

  24. Meeting Tools • Modes of presentation: • PowerPoint • Document Camera • Overhead Projector • Whiteboard • VCR • DVD

  25. Meeting Tools • Things to Consider • VC Unit needs advanced notice • All sites should have a hardcopy • Use camera presets to view both the presenter and the presentation material • Picture Quality • Site specificity of presentation equipment

  26. Summary • Confidence using Video Conferencing • Creating an Interactive Environment • Using Video Conferencing Equipment Effectively • Technical Assistance and Support

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