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Before your AGM Begins! Meeting Preparation for the Board members

Before your AGM Begins! Meeting Preparation for the Board members. Be Prepared : Meet in advance as a group to assess the Agenda and formulate answers to possible questions (the Treasurer and the Auditor should pay particular attention to this point).

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Before your AGM Begins! Meeting Preparation for the Board members

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  1. Before your AGM Begins! Meeting Preparation for the Board members • Be Prepared: Meet in advance as a group to assess the Agenda and formulate answers to possible questions (the Treasurer and the Auditor should pay particular attention to this point). • Be familiar with the Standing Orders (see notes below)

  2. Before your AGM Begins!: Set the scene (the right location) • Pick an appropriate venue: A successful AGM separates the social and business aspect of meetings (see notes below). • Appropriate seating: All seating should be arranged to allow a clear view of the top table and the board members (nobody to hide behind pillars!). • Board of Directors and Supervisory Committee at the top table: Any person who will address the meeting should be seated at the top of the room.

  3. Welcome to the XXXXXXXXXX XXXX Credit Union AGM Typedate and Location here

  4. Type over this text to add names here

  5. AGM Agenda 10. Credit Committee 11. Credit Control Committee 12. Membership Committee; 13. Planning & Development committee 14. Education committee 15. Report of any sub-committee 16. Nominating committee 17. Amendments to Standard Rules arising from BDM 1.The acceptance by the Board of Directors of the authorised representatives of members that are not natural persons 2. Ascertainment that a quorum is present 3. Adoption of Standing Orders 4. Minutes of Previous AGM 5. Report of the Directors 6. Treasurer’s Report, consideration of accounts & approval of treasurer’s honorarium 7. Auditor’s Report 8. Supervisory Committee Report 9. Declaration of dividend and rebate of interest (if any) 18. Appointment of tellers 19. Election of auditor 20. Election to fill vacancies on the Supervisory Committee 21. Election to fill vacancies on the Board of Directors 22. AOB 23. Announcement of election results 24. Adjournment or close of meeting

  6. CREDIT UNION INVOCATION Lord, make me an instrument of Thy peace Where there is hatred, let me sow love; where there is injury, pardon; where there is doubt, faith; where there is despair, hope; where there is darkness, light; and where there is sadness, joy. O Divine Master, grant that I may not so much seek to be consoled as to console; to be understood as to understand; to be loved as to love; for it is in giving that we receive, it is in pardoning that we are pardoned, and it is in dying that we are born to eternal life.

  7. ACHAINÍ AN CHOMHAIR CHREIDMHEASA A Thiarna, déan díom uirlís de Do shíocháin Áit a bhfuil fuath, lig dom grá a chur; áit a bhfuil dochair déanta, pardúin; áit a bhfuil amhras, creideamh; áit a bhfuil éadóchas, dóchas; áit a bhfuil dorchadas, solas; agus áit a bhfuil brón, áthas. A Mháistir Dhiaga, deonaigh nach niarraim chomh mór sólás a fháil le sólás a thabhairt; a bheith tuigthe chomh mór le tuigsint a bheith agam; grá a fháil le grá a thabhairt; óir is ó bheith ag tabhairt a fhaighimíd; is ó phardún a thabhairt a fhaighimíd pardún, agus is trí bhás a fháil a saolaítear sinn don bheatha shíorraí.

  8. First 3 Items on the Agenda • The acceptance by the board of directors of the authorised representatives of members that are not natural persons. • Ascertainment that a quorum is present. • Adoption of Standing Orders.

  9. The Secretary must read the minutes in full at the AGM. Note: Any highlights or points placed here are not a replacement for the reading of the minutes. 4. The Minutes of the Last AGMread by (add name here),Secretary

  10. 5. Report of the Board of Directors • You may choose to place highlights or headings here.

  11. 6. Treasurer’s Report presented by (name) • Report of the treasurer, consideration of accounts and approval of treasurer’s honorarium

  12. 7. Auditor’s Report • Prepared by XXX XXXXXX, senior partner, Snatchit, Grabitt & Runn & Co.

  13. 7. Auditor’s Report: Income & Expenditure Account 30 September 200X page 1

  14. 7. Auditor’s Report: Income & Expenditure Account 30 September 200X page 2

  15. 7. Auditor’s Report: Balance Sheet 30 September 200X page 1

  16. 7. Auditor’s Report: Balance Sheet 30 September 200X page 2

  17. 7. Auditor’s Report: Schedules 1 and 2

  18. 7. Auditor’s Report: Schedule 3 Page 1

  19. 7. Auditor’s Report: Schedule 3 Page 2

  20. 7. Auditor’s Report: Cash Flow Statement page 1

  21. 7. Auditor’s Report: Cash Flow Statement page 2

  22. 7. Auditor’s Report: Deposits and Investments

  23. 7. Auditor’s Report Highlights • Bullet points go here

  24. 8. Report of the Supervisory Committee • Names of the members of the Supervisory Committee go here • Highlights/summary here

  25. 9. Declaration of Dividend & Rebate of Interest • The Dividend for this year is X.XX% • The Rebate of Interest for this year is X.XX%

  26. 10. Report of the Credit Committee Names of the members of the Credit Committee go here • Highlights

  27. 11. Report of the Credit Control Committee Names of the members of the Credit Control Committee go here • Highlights

  28. 12. Report of the Membership Committee Names of the members of the Membership Committee go here • Highlights

  29. 13. Report of the Planning & Development Committee Names of the members of the P & D Committee go here • Highlights

  30. 14. Report of the Education Committee Names of the members of the Education Committee go here • Highlights

  31. 15. Report of the XXX Sub-Committee Names of the members of the XXX Sub-Committee go here • Highlights

  32. 16. Report of the Nominating Committee Names of the members of the Nominating Committee go here • Highlights

  33. 17. Amendments to Standard Rules arising from BDM

  34. Elections 18. Appointment of Tellers 19. Election of Auditor (List the name(s) of the candidate(s) here) 20. Election to fill vacancies on the Supervisory Committee (List the names of the candidates here) 21. Election to fill vacancies on the Board (List the names of the candidates here)

  35. 22. Any Other Business • List items here

  36. 23. Announcement of Election Results • The Auditor • Election to fill vacancies on the Supervisory Committee • Election to fill vacancies on the Board of Directors

  37. 24. Adjournment or close of the meeting Thank you for your participation and support. We look forward to another successful year of service in our community. Slán Abhaile

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