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Agenda

College Reorganization Enrollment and Grading Policy Changes Automated NSD and Incomplete Forms Elimination of “N” Grade Tuition Waiver 65+ Important Deadlines Dashboard gateway and remote access Curriculum Changes 3 to 4 credit conversation General Education: Cultural Literacy

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Agenda

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  1. College Reorganization • Enrollment and Grading Policy Changes • Automated NSD and Incomplete Forms • Elimination of “N” Grade • Tuition Waiver 65+ • Important Deadlines • Dashboard gateway and remote access • Curriculum Changes • 3 to 4 credit conversation • General Education: Cultural Literacy • CTE: Pathways/Programs of Study Agenda

  2. College Reorganization

  3. Enrollment & Grading Policy Changes Grade of “Incomplete” • Incomplete grades now issued as IA, IB, IC, ID, or IF Automated No-Show-Drop • One purpose of this procedure is to enable students who are waiting to enroll in full classes the opportunity to enroll early enough to be successful. • Another is to reduce the college’s liability for students on financial aid who never attend. 65+ Tuition Waiver • Eligibility – Lower division, space available, instructor approval • Process – 65+ Tuition Waiver Form, Week 2-4

  4. Steps for Automated No-Show-Drop An instructor should use the Automated No-Show-Drop process if: • the student does not attend or contact the instructor by the start of the second class session. • A an online student does not participate by the by Wednesday of the first week of the term. • No Show Drops will be processed through the "last day to drop with refund" for the current term. • Once the student is dropped, they will automatically receive an e-mail informing them of this change to their schedule. • If the student is here on a visa or receiving veteran assistance or financial aid, then those associated offices will be notified as well.

  5. Grade of “I” Changes Changes to giving a grade of “Incomplete” • Essential requirement of the course has not been completed • An “I” must be requested by the student and is given at the instructor’s discretion. Instructor issues an IA, IB, IC, ID, IF. • A contract will specify the length of additional time to complete the course material (standard is one-term). • If the contract is not fulfilled then the “I” grade will revert to the specified letter grade. • An “I” does not entitle a student to satisfy a prerequisite requirement for another course.

  6. “Incomplete” Forms *Incomplete forms will be automated on the “my.chemeketa” for Fall Term grades.

  7. Access to e-mail Step 1: Step 2: Step 3:

  8. Remote access to important sites Step 1: My.Chemeketa.edu Step 2: Select the “Employee” tab Step 3: Select “Employee Dashboard”

  9. Opportunity & Curriculum Resource Center

  10. Syllabus Resources http://www.chemeketa.edu/opportunitycenter/

  11. Syllabus Requirements 1. College Information 2. Course Information 3. Instructor Contact Information 4. Textbook, Software, Supplies, Equipment and Tools 5. Performance Based Learner Outcomes (directly from approved course outline) 6. Grading Criteria 7. Course Calendar or General Plan of Class Meetings and Assignments

  12. Syllabus Procedures and Policies 8. Instructor Procedures and Institutional Policies • Academic Honesty Diversity • Disabilities and accommodations • Discrimination or harassment • Advising and Counseling Attendance and Participation • Cell Phone and Pager • Student Services and Resources

  13. Curriculum Changes 3-4 Credit Conversion • Review current course outline for changes • Review FAQ’s on Opportunity Center site General Education • Information and Cultural Literacy • AAOT requires one course in Cultural Literacy • Information Literacy imbedded in writing courses • DPR Designated Courses • Completion of DPR Instructor Seminar required (Winter) • Dates can be found on Opportunity Center Website Career & Technical • Perkins Programs of Study Assessment Requirements

  14. Assessment Process Changes Unit Planning - Continuous Improvement • Data Gathering • Data interpretation • Data-base decision making

  15. Communication Expectations & Important Dates Check Chemeketa email several times a week Return email and voicemail within 48 hours during work week Be sure to contact your department about any absences Syllabi are due to your department by second week of classes Stick to the published schedule for finals Turn grades in by 9AM the Monday following finals week

  16. Who to Contact Building Secretary Dean • Unresolved student issues Student Issues • General Secretarial Assistance Grading Issues (Plagiarism, etc..) • Employee Dashboard Assistance • “My Chemeketa” Assistance • Phone Assistance • Technology & Web Assistance Department Administrative Secretary • Classroom key requests • Copy codes • Teaching contract issues • Classroom supplies • Media equipment questions • Absences and posting classroom cancelation • Classroom change requests Program Chair • Curriculum questions • Textbook issues • Scheduling of future classes

  17. Department Agenda Curriculum Changes Textbooks and Federal Guidelines 3-4 Credit Conversion Advisory Committee DPR Perkins Assessments

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