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Alabama 21 st Century Community Learning Centers

Alabama 21 st Century Community Learning Centers. Grant Application (RFA) FY 2012 eGAP Input Instructional Guidelines. Alabama State Department of Education. Sallye Longshore – Education Administrator/Federal Programs Mark Ward – 21 st CCLC Grant Administrator /Federal Programs

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Alabama 21 st Century Community Learning Centers

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  1. Alabama 21st Century Community Learning Centers Grant Application (RFA) FY 2012 eGAP Input Instructional Guidelines

  2. Alabama State Department of Education • Sallye Longshore – Education Administrator/Federal Programs • Mark Ward – 21stCCLC Grant Administrator /Federal Programs • Contractual Services of Auburn University – Chris GrocciaMandi Strickland Paul Morin Jessica Cooper • Assigned Technical Advisors Glenn Boman Ted Glover Donna Goodwin Judy Manning Rhonda Barber

  3. Today’s Objective • Step – by – step instructions for inputting FY12 Approved RFA • Materials needed – • FY 2012 Grant Application (RFA) • All related RFA Documents (to be specified later in this presentation)

  4. Today’s Procedures • We are going to provide screenshots and instructions as we progress through the process of inputting all information, documents and data into the eGAP system.

  5. Important Notice ALL New and ALL Continuation Applications must entered into eGAP at the same time. Deadline – Friday, September 23rd at 5:00 p.m. When applications come to me Superintendent Approved – All applications must be in eGAP.

  6. Let’s start here

  7. Hugely important!!!

  8. Here we are! Note! We’re being timed.

  9. Let’s get started! Add Grant Application

  10. On this screen, you will input all required information….including the Cost Center Code…which MUST be EXACT!!!!! This code must be exactly entered as it was sent in the letter received by your local LEA. If you don’t have the code, it must be obtained prior to moving forward with the process!

  11. Next – go to the budget page Remember – Check your award letter for Award amounts

  12. Enter Your figures – based on your award letter

  13. Let’s continue!

  14. Application Details Remember, this information is found on the Needs Assessment form of your original RFA.

  15. Remember, this information is found on the Needs Assessment form of your original RFA.

  16. OK….let’s talk about the input specifics! • Character limitations • Cutting and Pasting • Charts, Graphs, etc.

  17. Note! We’re being timed.

  18. Deadline for ALL Applications to be Superintendent Approved – September 23rd at 5:00 p.m. Remember the Character Limit – 3,000

  19. This is no longer applicable. The Allocation is now 20%.

  20. What are the Related Documents you will need to upload?

  21. Budget Expenditure Page

  22. Staff Summary

  23. What Documentsmust also be uploaded • to the • Document Library? • The complete Original FY 12 • 21st CCLC RFA • (the document which was read and scored, and with which you have been • awarded funding) • Budgetary Line Item Spreadsheet

  24. Improvement Planning

  25. Make sure you list the total grant award

  26. Please address any questions to – Mark Ward Federal Programs Section 5348 Gordon Persons Building P. O. Box 302101 Montgomery, AL 36130-2101 Telephone: 334-242-8199 Email: mward@alsde.edu

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