Systems Alignment Project – Fall ’09 Professional Development Practices Kickoff Sept. 22, 2009

1. Systems Alignment Project – Fall ’09Professional Development Practices KickoffSept. 22, 2009

2. Agenda • Provide an Orientation • Discussion of Activities within Understand Current Environment • Who, how, etc. gather info for • Licensed • Classified • APT • Conduct work session • Make assignments and plan next 2-3 work sessions

3. Orientation • Introductions • Systems Alignment Background • Group Agreements • Project Definition Document & Work Plan

4. Systems Alignment Background

5. Systems Alignment Background True to our Mission The mission of the Thompson School District is to: • Empower to learn • Challenge to achieve • Inspire to excel

6. Systems Alignment Background Moral Purpose:Overall Connections to Our Work • It’s about nurturing broad, robust learning and success for every student . . . • Systems alignment will help us get there . . .

7. Systems Alignment Background Independently Selected Improvement Efforts: Focus & Linked Improvement Efforts : Need Need Need Coordinated Alignment Helps Improve Achievement

8. Systems Alignment Background Adjust Plan Check Do Increasing improvement and excellence The PDCA Continuous Improvement Cycle • Plan: Develop key goals and related strategies, actions, tactics and metrics. • Do: Implementation of the improvement plan. • Check: After a suitable time, data is gathered to determine progress against plans. • Adjust: Possible changes or modifications are made to both the: • Plan, and • Processes

9. Systems Alignment Background We are Approaching PDCA Improvement in Semester-long ‘Phases’ Previous Improvement Endeavors Assess Progress and Re-plan Fall ‘08 We are here – Fall ‘09 Assess Progress and Re-plan Spring ‘09 Assess Progress and Re-plan Fall ‘09 Time -> Over the course of several years, continuous improvement can just become ‘the way you manage the organization.’

10. Systems Alignment Background Typical Project Phases Conceptual Design Phase Preliminary Design Phase Detail Design and Implementation Phase • This phase is relevant when a high-level solution to a problem is defined and the details need to be designed, developed and implemented. • This includes possible piloting of solutions, training users and moving a new process into ‘operational’ mode • This phase is relevant when a problem to be solved is understood and a high-level design needs to be created. • Design components may include researching best practices, documenting requirements, designing processes, technical features and/or change management considerations • This phase is relevant when a topic is new with little or no definition for the District. The primary purpose is to perform research on the topic to understand what is available and possible

11. Systems Alignment Background Consolidated ’08/’09 and Planned ‘09/’10 Activities 100 homes / 100 days Work on 7 Improvement Projects Organizational Review Project Plan Fall ‘09 Projects Set Priorities and Plan Top Projects Manage the Improvement Project Fall ’08 Spring ’09 2009 / 2010 Year 11

12. Systems Alignment Background Spring ‘09 Improvement Projects Phase / Improvement ProjectTeam Lead(s) • Conceptual Design • Differentiated Instruction Carol Swalley and Diane Lauer • Preliminary Design • Grant management process Theresa Clements • Licensed staff hiring process Ray Maxfield • Performance management/eval Luis Martinez and Roger Boettcher • Detail Design and Implementation • Elevate and recognize excellence Lamb Caro • Update and apply staffing models Vicki Mivshek and Mark Johnson • Streamline and consolidate initiatives Todd Ball

13. Systems Alignment Background Consolidated ’08/’09 and Planned ‘09/’10 Activities We are here – Fall ‘09 100 homes / 100 days Work on 7 Improvement Projects Organizational Review Project Work on 9 Improvement Projects Plan Fall ‘09 Projects Set Priorities and Plan Top Projects Update Strategic Plan /Create Scorecard Work on Spring ‘10 Projects Manage the Improvement Project Fall ’08 Spring ’09 Fall ’09 Spring ‘10

14. Systems Alignment Background Fall ‘09 Improvement Projects Underway Phase / Improvement ProjectTeam Lead(s) • Conceptual Design • Professional Development (NEW) Kellie Bashor and Maria Gabriel • Preliminary Design • Differentiated Instruction Carol Swalley and Diane Lauer • Performance management/eval Rhonda Richer and Sheila Pottorff • Detail Design / Implementation • Grant management process Theresa Clements • Licensed staff hiring process Ray Maxfield • Elevate and recognize excellence Lamb Caro • Update and apply staffing models Vicki Mivshek and Mark Johnson • Streamline and consolidate initiatives Todd Ball • District Communications (NEW) Wes Fothergill

15. Group Agreements

16. Project Definition Document and Workplan

17. Discussion of Activities within Understand Current Environment • IIA: Understand Current Approaches • IIC: Understand Current TSD Organizational Skill sets • IID: Analyze current PD expenditures • IIE: Collect current job descriptions • IIF: Review Courseware and other PD tools • IIB: Understand Current PD Processes

18. Discussion of Activities within Understand Current Environment • IIA: Understand Current Approaches • The purpose of this exercise is to understand the basics of each group and the PD received by each group

19. Discussion of Activities within Understand Current Environment • IIC: Understand Current TSD Organizational Skill sets • The purpose of this exercise is to understand the primary skills that each person in a group needs overall

20. Discussion of Activities within Understand Current Environment • IID: Analyze current PD expenditures • The purpose of this exercise is to understand the out-of-pocket expenditures invested in PD for each group (and subgroup)

21. Discussion of Activities within Understand Current Environment • IIE: Collect current job descriptions • The point of this exercise is to collect job descriptions to understand the official skill requirements of each position.

22. Discussion of Activities within Understand Current Environment • IIF: Review Courseware and other PD tools • The purpose of this exercise is to understand the enabling technologies used to administer the PD process

23. Discussion of Activities within Understand Current Environment • IIB: Understand Current PD Processes • First, we will document the current process and identify issues

24. Work SessionUnderstand Current Environment

25. Make assignments and plan next 2-3 work sessions • Assignments • IIA: Understand Current Approaches • IIC: Understand Current TSD Organizational Skill sets • IID: Analyze current PD expenditures • IIE: Collect current job descriptions • IIF: Review Courseware and other PD tools • Proposed dates • October 6th 8-11:30am • October 20th 8-11:30am • November 3rd 8-11:30am

26. Closing • Review progress • Summarize next steps