Frequently Asked Questions

1. Frequently Asked Questions eSIS Kathy Gaitán ESL Assessment TOSA Northside Family Support Center 503-916-3952

2. Basic commands on eSIS are: • To clear the window and put eSIS into Query Mode: F7 • To run a query: F8 • To exit press door icon: • To go to next page or previous page:

3. How can I find a student’s eSIS number if I only know his/her first name? Slides 5-6 • If I know the student’s eSIS number, how do I get to his/her record? Slide 7 • How can I print a registration form? Slides 8-9 (make sure your computer accepts cookies) • How do I know if a student is identified as an English Language Learner? Slide 10-11 • Where can I find basic information about the student (phone number or State ID number)? Slides 12-13 • Where can I find the name and address of the student’s parent/guardian? Slide 14 • Where is the parent correspondence language? Slide 14 and 16 • Where is the student language? Slide 16

4. Where is the LEP date? Slide 17 • Where is the LEP exit date? Slide 18 • Where are test scores (ELPA/OAKS)? Slides 19-23 • Where can I find out whether a student has ever been identified for ESL or exited from ESL? Slides 24-25 • Where can I find out what PPS schools the student has attended? Slides 26-27 • How can I print a student’s transcripts? Slides 27-29 • How can I get a list of all of the students identified as ELL ? Slides 30-34 • How can I get a list of all of the students who have been exited or are being monitored? Slides 35-40 • How can I get a list of students with missing assignments? Slide 41

5. To find a find a student’s eSIS number use this query.

6. Enter the information you know and click the search button.

7. To find the student’s record, enter the student’s eSIS number, press F8,

8. To print a registration form, bring up the student’s record, press print.

9. Check Student Verification Form and then press printer icon.

10. A student who is receiving ESL, is being monitored or has refused service will have a Yellow Alert.

11. When you click the Yellow Alert, it will identify the reason for the alert.

12. To find basic information about the student, press Basic.

13. Phone number State test number

14. Phone Number Use scroll bar for second emergency contact This page will give you the parent/guardian information. ESIS has an English default. If the parent/guardian speaks a language other than English, the language field MUST be changed and the box “Speaks English” must be unchecked.

15. This page shows you the student’s country of birth—it defaults to USA

16. This is where the information from the Home Language Survey is entered. When a language other than English is selected, eSIS populates the questions regarding interpretation and translation.

17. LEP Entry date is stored on this page. This date does not change and is needed on many ESL forms (exit, promotion, etc.).

18. This date indicates the date a student has been exited from ESL

19. This is how you get to the page that shows you student test scores.

20. Date Scroll bar The scroll bar on the right allows you to see all of the test scores. The scores are for the test that is highlighted in blue. If you select “Date” eSIS will sort test scores by date so you can see the most recent (you can sort by Test Name & Grade also).

21. Here are ELPA scores. A composite 5 indicates a student may be Exited (4=Early Advanced, 3=Intermediate, 2=Early Intermediate, 1=Beginner).

22. To see OAKS scores, highlight the test name

23. To find out whether a student is meets benchmarks on OAKS, go to Sub Test Detail.

24. This is how you get to the Program Page on eSIS.

25. Scroll Bar This shows you the ESL Programs the student has received at PPS. If the student has been exited you will find that by using the scroll bar.

26. This is how you get to the student’s enrollment history.

27. Schools Dates Admission/Withdraw History

28. To see a student’s transcript, enter the student’s eSIS number, F8 and select

29. Select any other options you would like. Select And follow the normal procedures to print.

30. To run a report that lists all of the students identified as ELL you will need to select

31. Select Report #33 ESL/ELL Reporting

32. Select ESL Student List

33. Sort Order Sort Keys Select from the Available Sort Keys—in desired order using . If you want the list sorted by grade, add grade first. If you want the list alphabetically, add last name first. Select Print

34. Sample ESL Student list (names/ID deleted).

35. To run a list of students who have refused service, are monitored or exited, select Specify Extract Criteria

36. Program Options Program Group Select desired Program Group. Run Extract.

37. Select

38. This page will appear, select the

39. This page will appear. Select

40. Select the job you would like printed and follow the normal procedure to print.

41. From main page, select Report, then #33 ESL/ELL Reporting, then ESL Students with Missing Program Assignments. Follow prompts.

42. Kathy Gaitán ESL Assessment TOSA Northside Family Support Center 503-916-3956 http://kgppsesl.blogspot.com/