Management Information Systems, 10/e

1. Management Information Systems, 10/e Raymond McLeod Jr. and George P. Schell Management Information Systems, 10/e Raymond McLeod and George Schell

2. Chapter 3 Using Information Technology to Engage in Electronic Commerce Management Information Systems, 10/e Raymond McLeod and George Schell

3. Learning Objectives • Recognize the importance and advantages of electronic commerce. • Understand how electronic commerce is being blended into everyday business processes. • Understand the difference between business-to-business electronic commerce and business-to-commerce electronic commerce. • Be familiar with examples of good business-to-business electronic commerce and business-to-consumer electronic commerce. Management Information Systems, 10/e Raymond McLeod and George Schell

4. Learning Objectives (Cont’d) • Know the role that interorganizational systems, the Internet, and the world Wide Web play in electronic commerce. • Know what factors influence the adoption of Interorganizational systems. • Recognize the movement from electronic data interchange to various Web-standard data exchange practices. • Understand why many firms choose to have both a virtual store and a physical store. Management Information Systems, 10/e Raymond McLeod and George Schell

5. Electronic Commerce • Electronic Commerce (E-commerce) refers to a business transaction that uses network access, computer-based systems, and a Web browser interface. • Business-to-consumer (B2C) refers to transactions between a business and the final consumer of the product. Management Information Systems, 10/e Raymond McLeod and George Schell

6. E-commerce (Cont’d) • Business-to-business (B2B) refers to transactions between businesses in which neither one is the final consumer. • Electronic Government (E-gov) refers to transactions between a government agency and typically a citizen. Management Information Systems, 10/e Raymond McLeod and George Schell

7. E-commerce (Cont’d) • Main benefits to firms: • Improved customer service before, during, and after the sale • Improved relationships with suppliers and the financial community • Increased economic return on stockholder and owner investments Management Information Systems, 10/e Raymond McLeod and George Schell

8. E-commerce (Cont’d) • Main constraints to firms: • High costs • Security concerns • Immature or unavailable software • Scope of E-commerce • WWW.CENSUS.GOV • Link to the E-stats Web page to find the most current e-commerce figures. Management Information Systems, 10/e Raymond McLeod and George Schell

9. Table 3.1 E-commerce Sales Management Information Systems, 10/e Raymond McLeod and George Schell

10. Business Intelligence • Business Intelligence (BI) is the activity of gathering information about the elements in the environment that interacts with the firm. • External databases are commercial databases that, usually for a fee, provide information and analyses on virtually any subject. WWW.LEISNEXIS.COM, WWW.DIALOG.COM, WWW.GXS.COM, WWW.THOMASNET.COM Management Information Systems, 10/e Raymond McLeod and George Schell

11. Business Intelligence (Cont’d) • Firms use these databases to gather BI because it is faster and less expensive than trying to research a wide array of information sources. • Government databases offer a wide range of topics for researchers in many fields. WWW.LOC.GOV, WWW.CENSUS.GOV, WWW.BLS.GOV Management Information Systems, 10/e Raymond McLeod and George Schell

12. Business Intelligence (Cont’d) • Firms are more inclined to initiate their own external searches for market intelligence. • Search engines are the most popular means for people to obtain information available from the Web. Management Information Systems, 10/e Raymond McLeod and George Schell

13. Business Intelligence (Cont’d) • Search engine is a special computer program that asks a user for a word or group of words to be found. WWW.GOOGLE.COM, WWW.YAHOO.COM, WWW.MSN.COM, WWW.ASKJEEVES.COM • Searches the content of web sites on the Internet to see if the word or words are on any Web sites. • Makes it possible to scan large volumes of information quickly, easily, and thoroughly. Management Information Systems, 10/e Raymond McLeod and George Schell

14. Figure 3.1 Search Engines Explore the Internet to find Sites Containing Information You Seek Management Information Systems, 10/e Raymond McLeod and George Schell

15. E-commerce Strategy and Interorganizational Systems • Interorganizational system (IOS) is the strategy in which a firm is linked with transmissions of electronic data with other firms so that all of the firms work together as a coordinated unit, achieving benefits that each could not achieve alone. • Participating firms are called trading partners, business partners, or a business alliance. Management Information Systems, 10/e Raymond McLeod and George Schell

16. E-commerce Strategy and Interorganizational Systems • E-commerce is fundamental to IOSs. • Electronic data interchange (EDI) is a means for achieving an IOS; a subset. • Extranets are another alternative. Management Information Systems, 10/e Raymond McLeod and George Schell

17. IOS Benefits • Comparative Efficiency is obtained by the IOS because the trading partners can produce their goods and services with greater efficiency and provide their goods and services at lower costs to their customers. (price advantage over competitors) Management Information Systems, 10/e Raymond McLeod and George Schell

18. IOS Benefits (Cont’d)Comparative Efficiency Improvements • Internal efficiency within the firm’s own operations. • Gather and analyze data quickly. • Make decisions faster. • Interorganizational efficiency gained by working with other firms. • Offer more products and services. • Serve more customers. • Shift certain work to suppliers or customers. • Gather environmental data more easily. Management Information Systems, 10/e Raymond McLeod and George Schell

19. IOS Benefits (Cont’d) • Bargaining Power is the ability of a firm to resolve disagreements with its suppliers and customers to its own advantage. Management Information Systems, 10/e Raymond McLeod and George Schell

20. Bargaining Power Improvements • Unique product features enable firms to offer better service to their customers in the form of easier ordering, quicker shipments, and faster response times to requests for information. • This better service becomes a feature of the firm’s products, making them more appealing than similar products offered by competitors. Management Information Systems, 10/e Raymond McLeod and George Schell

21. Bargaining Power Improvements (Cont’d) • Reduced search-related costs can reduce the firm’s “shopping” cost that its customers incur in searching for a supplier, identifying alternative products, and getting the lowest price. • The firm is a customer of its suppliers, the firm can realize the same shopping-cost reductions when ordering from its suppliers. Management Information Systems, 10/e Raymond McLeod and George Schell

22. Bargaining Power Improvements (Cont’d) • Increased switching costsis when a firm makes it more expensive, in cost and/or convenience, for customers to switch to a competitor. • Providing customers with such information resources as hardware, software, and data communications channels that would have to be replaced if products were purchased from another firm. Management Information Systems, 10/e Raymond McLeod and George Schell

23. IOS Expansion • Vendor stock replenishment is a special type of IOS in that the customer trusts the supplier enough to allow the supplier to access its computer-based inventory system. • The supplier initiates the replenishment process by electronically monitoring the firm’s inventory levels. • Wal-Mart uses the IOS strategy extensively. Management Information Systems, 10/e Raymond McLeod and George Schell

24. EDI • EDI consists of direct computer-to-computer transmissions of data in a machine-readable, structured format. • Older technology, but majority of B2B commerce use • Enables data to be transmitted and received without rekeying Management Information Systems, 10/e Raymond McLeod and George Schell

25. EDI (Cont’d) • Equipment (communications lines, hardware, etc.) and support services provided by telephone companies (AT&T, MCI, et al.) • Value-added network (VAN) is when the services that operate and manage the communications line (circuit) are provided in addition to the line itself. Management Information Systems, 10/e Raymond McLeod and George Schell

26. EDI (Cont’d) • EDI is the dominant implementation of an IOS. • More that two-thirds of e-commerce is conducted using EDI compared to other alternatives. • More costly: $5,000-$30,000 per year with a single vendor or customer • More bulky than newer IOS systems Management Information Systems, 10/e Raymond McLeod and George Schell

27. Extranet • Extranets enable the sharing of sensitive computer-based information with other firms using information technology over the internet. • Used in collaboration with trusted suppliers and large customers • Security and privacy are serious concerns, so extranets are generally secured behind a firewall and use encryption such as Pretty Good Privacy (PGP). Management Information Systems, 10/e Raymond McLeod and George Schell

28. Extranet (Cont’d) • Firewall permits only authorized users to access the firm’s information. • Extranets allow for the same type of data exchange as EDI. • Extranets incorporate the common protocols and communication networks of the Internet, which results in a great cost savings (EDI is costly to use). Management Information Systems, 10/e Raymond McLeod and George Schell

29. IOS Adoption Influences • Proactive and reactive business partners • Adoption influences • Competitive pressures (HIGH, firm is reactive in adopting IOS, usually EDI) • Exercised power (powerful firm is proactive in adopting/demanding IOS) • Internal need (firms see participation as a way to improve) • Top management support (ALWAYS influences the decision) Management Information Systems, 10/e Raymond McLeod and George Schell

30. Figure 3.2 Internal and Environmental Influences on IOS Adoption Management Information Systems, 10/e Raymond McLeod and George Schell

31. IOS Benefits • Direct benefits • Reduced data entry errors • Lower costs • Increased operational efficiency • Indirect benefits • Increased ability to compete • Improved relationships with trading partners • Better customer service Management Information Systems, 10/e Raymond McLeod and George Schell

32. Figure 3.3 IOS Direct and Indirect Benefits Management Information Systems, 10/e Raymond McLeod and George Schell

33. B2C Strategies for E-commerce • Important to understand B2C Strategies • More products and services are becoming available for digital delivery. • More consumers are overcoming their reluctance to purchase using the Web. • Higher communication speeds in homes has made delivery of digital products practical. • Fear of information theft has been replaced with acceptance. Management Information Systems, 10/e Raymond McLeod and George Schell

34. Digital Products • Entertainment–songs, albums, movies, etc. WWW.SONY.COM • Computer programs and updates–virus protection software, tax software, etc. • Services–WWW.LENDINGTREE.COM • Can be consumed as soon as they are downloaded • Purchasers incur a substantial cost of the transaction in terms of computer cost, online connection fees, storage media, and so on. Management Information Systems, 10/e Raymond McLeod and George Schell

35. Physical Products • Items must be transported to the consumer. • Shipment has to be arranged. • Traditional delivery methods are slow. • Faster delivery time options are costly. • Mail/shipping companies offer services such as online tracking that allows more information and control over delivery. Management Information Systems, 10/e Raymond McLeod and George Schell

36. Virtual vs. Hybrid Sales • Virtual sales are those made by a firm that does not operate a physical storefront. • Customer can’t enter and purchase the product. • Hybrid sales occur when firms have both a physical storefront and a Web site where customers can purchase products. • Brick-and-click operations Management Information Systems, 10/e Raymond McLeod and George Schell

37. Virtual Sales Challenges • Provide necessary product information without overwhelming the customer. • Communicating image files from the Web site to the customer’s computer can take time. • Payment over the Internet has suffered bad press–credit card fraud. Management Information Systems, 10/e Raymond McLeod and George Schell

38. Hybrid Sales • Most firms had storefronts before sales over the Internet were possible. • Both a physical storefront and the Internet are necessary to their business plans. • Stores act as showcases for products. • Customers enjoy convenience of shopping over the Web. • B2C sales means less inventory at its store; more sales floor space. Management Information Systems, 10/e Raymond McLeod and George Schell

39. Virtual Sales • Limit images displayed response time, WWW.OFFICEDEPOT.COM. • Secure data transfer of credit card information. • VeriSign • PayPal Management Information Systems, 10/e Raymond McLeod and George Schell

40. The Next Step for E-commerce • Mobile commerce (m-commerce) is the use of cell phones and personal digital assistants (PDAs) to engage in wireless e-commerce. • Third generation (3G) telecommunications is data-capable wireless technologies. • Europe purchased 3G licenses in 2000; United States in 2004. • $40 billion per year global industry by 2009. Management Information Systems, 10/e Raymond McLeod and George Schell

41. M-commerce • Early applications included news services, financial information alert/transactions, and banking. • Movie ticket purchases, parking payments, etc. gaining acceptance. • Japan is 1st country to have a 3G carrier (almost all Japanese have a cell phone). • United States-only about 40% have a cell phone. Management Information Systems, 10/e Raymond McLeod and George Schell

42. The Next Step … (Cont’d) • Wireless Internet Hot spots are created using a wired connection (for high communications speed) and then broadcast via a wireless access point to an area approx. 100 meters; Starbucks. • Business-class wireless computing would provide fast wireless communication everywhere over the same communications carrier as cell phones; Verizon. Management Information Systems, 10/e Raymond McLeod and George Schell

43. Using the Internet • The origin of the Internet can be traced to 1969, when the U.S. government established a network called ARPANET. • ARPANET demonstrated that it was possible for a person to request and receive data over a complex network that included many computers and network connections. Management Information Systems, 10/e Raymond McLeod and George Schell

44. World Wide Web • World Wide Web (WWW) efforts began in 1989 when Tim Berners-Lee came up with a idea for physicists to communicate. • Hypertext-electronic documents that are linked together. • Physicists would be able to click on words or phrases displayed on their computer screens and retrieve the hypertext. Management Information Systems, 10/e Raymond McLeod and George Schell

45. World Wide Web (Cont’d) • Hypertext became a reality in 1992. • Hypermedia is the transmission of multimedia consisting of text, graphics, audio, and video over the WWW. • WWW (Web) is information accessible via the Internet whereby hypermedia documents (computer files) are stored and then retrieved by means of a unique addressing scheme. Management Information Systems, 10/e Raymond McLeod and George Schell

46. World Wide Web Terms • Web site–collection of Web pages • Hypertext link–pointer (text or a graphic) used to access hypertext stored at a Website • Web page–hypermedia file stored at a unique Web site address • Home page–first page of a Web site • Browser–software designed to find and read files on the Internet written in hypertext markup language (HTTP). Management Information Systems, 10/e Raymond McLeod and George Schell

47. World Wide Web Terms (Cont’d) • Uniform resource locator (URL)–unique address of a Web page • Protocol–set of standards that govern communication of data (HTTP, FTP, URL) • Domain name–address of the website where a Web page is stored • Path–certain directory/subdirectory and file at the Web site • File Transfer Protocol (FTP) users can copy files onto their computers from any Web site. Management Information Systems, 10/e Raymond McLeod and George Schell

48. Figure 3.5 World Wide Web Terminology Management Information Systems, 10/e Raymond McLeod and George Schell

49. Understanding the Difference • The Internet is a global communications network that connects millions of computers. • Provides the network architecture • The Web is a collection of computers acting as content servers that host documents formatted to enable viewing of text, graphics, and audio as well as allowing linkages to other documents on the Web. • Provides the method for storing and retrieving its documents Management Information Systems, 10/e Raymond McLeod and George Schell

50. Cyberspace and the Information Superhighway • Cyberspace1: a society that had become a slave to technology. • Information Superhighway describes a positive force that gives everyone access to the wealth of information that exists in modern society. 1 Term coined in 1984, author William Gibson Neuromancer Management Information Systems, 10/e Raymond McLeod and George Schell