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Improving Business Outcomes

Improving Business Outcomes. and Saving Money. with the Microsoft EPM Solution. OPTION. Improving Business Outcomes. and Saving Money. with the Microsoft EPM Solution. company Presenter Date. Insert logo. Agenda. 1. Business Challenges Why PPM? Business Needs

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Improving Business Outcomes

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  1. ImprovingBusiness Outcomes andSaving Money • with the Microsoft EPM Solution

  2. OPTION ImprovingBusiness Outcomes andSaving Money • with the Microsoft EPM Solution company Presenter Date Insert logo

  3. Agenda 1 Business Challenges Why PPM? Business Needs Why Microsoft EPM Solution Who it Helps Conclusion Q&A Discussion 2 3 4 5 6 7

  4. Business Challenges • Making money • Saving money • Improving efficiency • Bringing products to market faster • Supporting compliance • Maximizing return on portfolio investment • Staying on track, on budget, in scope • What's important to you?

  5. Microsoft Project Delivers Cost savings Improved business outcome Maximized returns on portfolio investment Integrated infrastructure Familiar and easy-to-use tools

  6. And That Helps … Team Members Use familiar tools to collaborate and report status Resource Managers Skills-based resourcemanagement Exec Stakeholders Project portfoliomanagement, reporting Project Managers • Intuitive project management IT • Open, secure • systems

  7. Known Benefits of PPM • Reduce Costs • Gain visibility and control over projects • Manage projects and resources effectively • Reduce redundancies and non-performing projects • Improving Business Outcomes • Align work with strategic objectives • Prioritize work by financial return • Mitigate risks and measure results Reduce costs, increase efficiencies and prepare for growth "A comprehensive PPM tool investment is likely to provide an ROI of more than 250%"

  8. Project Portfolio Management Matters! Companies doing portfolio management report saving 2 percent to 5 percent annually in their IT budgets. Each year roughly $55 billion wasted on failed projects in U.S. alone. The Standish Group Remember – IT averages only about 5% of the total cost in a business. Shrinking IT costs by 50% will generate fewer savings than cutting business operation costs by 3%. AMR Research • 94% reported implementing project management added significant value to their organizations. • ROI improved by 25% • Productivity improved by 15% • Time to Market improved by 15% • Project/Process Performance improved by 20% Firms pursuing their defined business strategies with above-average IT governance processes had more than 20% greater profits than those with poor governance. MIT Sloan Center for Business Practices Massachusetts Instituteof Technology (MIT)

  9. Case Studies

  10. Bank Cuts Project Management Time by 25 Percent Business Needs • Clearer visibility into projects • Ability to coordinate department • Better project management Business Benefits • Cuts project management time • Increases project accuracy • Simplifies auditing • Facilitates better allocation of resources • Reduces review times “It used to take us a month to gather all of the information for our reports…Now with Office Project Server 2007, it takes a week.” Yorlenny Hidalgo Morales, Project Manager, BNCR

  11. University Improves Resource Management and BI Capabilities Business Needs • Expand project management practices • Better prioritize projects • Improve resource management Business Benefits • Prioritization based on business results • Dashboards for BI • Ability to service increased demand • Tools for effective resource management “You can see where a person is over allocated, go to the project manager, and say, “Can you free this person up for me?” That’s huge for us.” Dan Smith, Senior Director of IT Services, Marquette University

  12. Microsoft Project Development Group Uses Its Own Product to Manage Development Business Needs • The Microsoft Project Development Group wanted to manage a complex development effort for its new product • Needed a rich, flexible, and user-friendly project management solution Business Benefits • Increased end-user participation • Smart decisions based on timely data • Transparency and accountability in planning “Using Project 2010 to build Project 2010 has been a powerful experience for me and my team. It has helped us push the limits of our own product, refine its features, and improve its quality.” LudovicHauduc, General Manager, Microsoft Project Development Group

  13. What Is Project Portfolio Management? • The continuous process of identifying, selectingand managinga portfolio of projects in alignment with key performance metrics and strategic business objectives.

  14. Savings & Efficiency: Do More With Less Demand Mgmt Portfolio Prioritization Portfolio Optimization Advanced Analytics Capacity Planning Portfolio Selection: Make Informed Decisions If asked to cut budgets by 15% would you use a scalpel or a hatchet? BUDGET Successful portfolio selection requires a handshake between Value Optimizationand Resource Utilization

  15. Microsoft Project Evolution From desktop scheduling to project and portfolio management 1987 • Scheduling • Simple reporting • Task management • Print • Resource tracking 2010

  16. Why Microsoft Project 2010 Usability Strength of EPM ecosystem Unified project and portfolio management built on SharePoint 2010. • Microsoft Project is the leading scheduler • Familiarity with Office Suite • Partner expertise and network • Training, Online Resources, Blogs Price/ Total Cost of Ownership • Licensing, Maintenance, Services • EPM focuses on necessary functionality Robust technology platform Outstanding ALM and IT PPM capability • Easier customization • Leverage existing technology investments • SharePoint platform • Integration with outside applications • Certified integration with SAP ERP The Business Collaboration Platform for the Enterprise and the Web.

  17. Business Needs 1 Gain visibility into projects and operational activities Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Proactively and reactively manage resources Control and measure project and portfolio financial performance Improve communication, information sharing, collaboration Identify, mitigate, and communicate issues and risks Invest in scalable, connectible, and extensible platforms 2 3 4 5 6 7 Conclusion

  18. Business Need: Gain visibility into projects and operational activities EPM Solution Standardize the collection of performance metrics Build governance workflows Standardize and streamline data collection Capture all requests in a central repository Business Needs

  19. Business Need: Gain visibility into projects and operational activities Standardize and streamline data collection Capture all requests in a central repository Standardize the collection of performance metrics Build governance workflows What this means to your business… Effectively communicate and realize business strategy Subject varying initiatives and work to the right level of controls Easily identify and eliminate duplicate or overlapping initiatives Improve cycle times Ensure the availability of up-to-date and accurate information Business Needs

  20. Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Business Need: EPM Solution Score and assess competing requests from multiple dimensions Compare and contrast portfolios Run what-if analysis optimization scenarios Business Needs

  21. Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Business Need: Score and assess competing requests from multiple dimensions Run what-if analysis optimization scenarios Compare and contrast portfolios What this means to your business… Simplify project initiation and business case development Select project portfolios that best align with strategic priorities Business Needs

  22. Business Need: • Proactively and reactively manage resources EPM Solution Central enterprise resource pool Visual managing of resource assignments Business Needs

  23. Business Need: • Proactively and reactively manage resources Central enterprise resource pool Visual managing of resource assignments What this means to your business… Maximize resource utilization Find the right people for projects Gain visibility and control Business Needs

  24. Business Need: • Control and measure project and portfolio financial performance EPM Solution Standardize the collection of cost and benefit data Integrate with financial LoB applications Effectively track project financials Manage change throughout the project life cycle Business Needs

  25. Business Need: • Control and measure project and portfolio financial performance Standardize the collection of cost and benefit data Effectively track project financials Manage change throughout the project life cycle Integrate with financial LoB applications What this means to your business… Better understand and communicate a project’s financial value Drive transparency in project financial performance Business Needs

  26. Business Need: • Improve communication, information sharing, collaboration EPM Solution Best-practice templates SharePoint Server 2010 Social Computing and Communication Enterprise Content Management and Search Business Needs

  27. Business Need: • Improve communication, information sharing, collaboration SharePoint Server 2010 Enterprise Content Management and Search Social Computing and Communication Best-practice templates What this means to your business… Provide a central location for team collaboration Effectively manage a variety of content Simplify and enhance team communication Business Needs

  28. Business Need: • Identify, mitigate, and communicate issues and risks EPM Solution Capture risk score/weight for competing projects Standardize issues collection Standardize project risk collection and management Business Needs

  29. Business Need: • Identify, mitigate, and communicate issues and risks Capture risk score/weight for competing projects Standardize project risk collection and management Standardize issues collection What this means to your business… Define a standard way to assess risk for new initiatives Establish proper issue resolution and escalation Helps organizations identify, manage, track, and resolve issues Business Needs

  30. Business Need: • Invest in scalable, connectible, and extensible platforms EPM Solution A connected work management platform Familiar user interface An extensible and programmable platform Business Needs

  31. Business Need: • Invest in scalable, connectible, and extensible platforms A connected work management platform An extensible and programmable platform Familiar user interface What this means to your business… Simplified administration and flexibility Enterprise scalability and performance Reduced training requirement, driving adoption and satisfaction Business Needs

  32. Implementation Path What ? now

  33. Conclusion • Microsoft Project 2010 offers flexibility, choice, and cost savings by providing tailored work management solutions for individuals, teams, and the enterprise.

  34. Microsoft EPM Solution

  35. Thank you!

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