PPIRS Past Performance Information Retrieval System Chawn Harris/Ray Balser August 2014

1. PPIRS Past Performance Information Retrieval System Chawn Harris/Ray Balser August 2014

2. What is PPIRS? • Federal Repository for Completed Assessments - PPIRS is a web-enabled, Federal enterprise-wide application that provides timely and pertinent contractor past performance information to the Department of Defense and Federal acquisition community for use in making competitive source selection decisions

3. PPIRS Primary Objectives Support Best Value Source Selection Decisions – Awards for Proven Performers (FAR 15) Provide Up-To-Date Documentation of Contractor’s Ability to Meet Requirements (FAR 42) Motivate Improved Performance Facilitate Government - Contractor Communication Determine Prospective Contractor Responsibility

4. PPIRS APPLICATIONS • PPIRS consists of two components: • Report Card (RC) • Statistical Reporting (SR) Both components support the Federal Acquisition Regulation (FAR) requirement to consider past performance information prior to making a contract award (FAR PARTS 9, 13, 15, 36 and 42).

5. How does PPIRS-RC work? • PPIRS-RC provides a query capability for authorized users to retrieve report card information detailing a contractor's past performance. Federal regulations require that report cards be completed annually by customers during the life of the contract. PPIRS functions as the central warehouse for completed report cards/assessments

6. How does PPIRS-SR work? • PPIRS-SR collects quality and delivery data from numerous Department of Defense (DoD) databases, aggregates that data using algorithms, and provides the user with objective Quality and Delivery Ratings of a contractor’s past performance. Quality Classifications “On Time” Delivery Score

7. PPIRS-SR Business Rules • Uses 3 Years of Information (Data) • Classifications Updated Each Month • Performance Classified by CAGE & Commodity • Federal Supply Classification - FSC • North American Industry Classification System • Quality and Delivery Records are Weighted, (+ & -) • Contractor Provided a 30-Day Review or Challenge Period

8. Delivery Performance • Classifications are Based on Total # of Contract Line Items Received • Delivery Score = (On-time Weight X On-time Score) + (Average Days Late Weight X Average Days Late Score) • On-time Weight = .6 • On-time Score = 100 X (number of lines shipped on-time during rating period/number of lines shipped during rating period • Average Days Late Weight = .4 • Average Days Late Score = maximum of ((100-(total days late during rating period/number of lines shipped during rating period)) or 0, whichever is higher)

9. Quality Classifications • PPIRS-SR Quality ClassificationsComparative Assessment Among Suppliers • Positive and Negative Records (Weighted) • Produces Quality Score and Color • Considers Number of Line Items Supplied Top 5% - Dark Blue Next 10% - Purple Next 70% - Green Next 10% - Yellow Bottom 5% - Red

10. Vendor Classifications • Types • Current(Being used by Contracting Officials) • Pending(30 Day Vendor Preview Period) • Vendor Challenge Process • Suppliers Access PPIRS-SR to Review and Challenge Data Within 30 Day Preview Period. (Pending Classification) • After Review Period • (Current Classification)

11. Access PPIRS-SR Main Site • Home Page for PPIRS http:// www.ppirs.gov • PPIRS HOME • WEB Training • PPIRS System Login • Customer Support Desk Info

12. Logging In • Contractor Users -Public Key Infrastructure (PKI) Certificate • Purchase from External Certificate Authority • Not mandatory • Password Required if No PKI Certificate

13. PPIRS-SR Select Logon • Select Appropriate Logon

14. Government Warning and Consent • Click Accept

15. Awardee/Contractor Login (Without PKI) • Enter DUNS, DUNSPlus4 (if applicable), & MPIN • Click Login

16. Awardee/Contractor Login (Without PKI) Password Required • No PKI = Password Required

17. PPIRS MAIN MENUAwardee/Contractor • Awardee/Contractor Access

18. Summary Report • Company Description • Current & Pending Data • CAGE • FSC’s Supplied • Weighted Delivery Score • Weighted Quality Rating • Data Classification Date • Points of Contact • Select the FSC For Detailed Report

19. DETAIL REPORT • Displays Negative Data • Negative Delivery Records • Negative Quality Records • Record Challenge • Select the Record • Process CDD Challenge • Sends Challenge E-mail to Government POC • Challenge Preview Period • During Preview Period • New Data (Negative) • 30 Day Review Period • Record is Set Aside • After Preview Period • Challenge Any Data • Data is Used in Rating

20. Enter Message Regarding Challenge • Select “Send” to Send E-Mail • Select “Cancel” to Cancel Challenge • “NEW” Records Challenged During The Preview Period - Not Used in Rating • Records Challenged After The Preview Period - Used in Rating

21. Challenge Confirmation Message Appears • Select OK to Return to Detailed Report

22. PPIRS - Contact Information NSLC Website: http://www.nslcptsmh.csd.disa.mil/ PPIRS Website: http:// www.ppirs.gov NSLC Help Desk (Mon-Fri 6:30am- 6:00pm EST) : • (207) 438-1690 • DSN 684-1690 • NSLC Help Desk Email webptsmh@navy.mil

23. DLA Aviation Points of ContactProcurement Process Support Chawn Harris, Senior Analyst Systems & Procedures Branch III (804) 279-5953 DSN 695-5953 Email chawn.harris@dla.mil Gloria Allen, Branch Chief Systems & Procedures Branch III (804) 279-5784 DSN 695-5784 Email gloria.allen@dla.mil

24. PPIRS-SR Questions?

25. DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT