AIAA Technical Activities Committee Director/Deputy Director Training

1. AIAA Technical Activities CommitteeDirector/Deputy Director Training Basil Hassan 04 August 2009

2. Outline • Goals and Objectives • What is the AIAA? • Who are the Institute’s members? • AIAA organization • Volunteers • Paid Staff • Director/Deputy Roles and Responsibilities • Key Issues you should understand • Helpful resources • Programs and Assistance • Summary

3. Director/Deputy Training: Goals & Objectives • To develop the skills required to effectively lead a TAC Directorate. • To learn about the resources and materials available at AIAA. • To gain new ideas on how to energize your Directorate’s activities. • To network with fellow TAC leaders.

4. What is the AmericanInstitute of Aeronautics and Astronautics (AIAA)?

5. Origins Institute of Aeronautical Sciences American Interplanetary Society American Rocket Society – Founded 1930 Institute of the Aeronautical Sciences Founded 1932 Formed AIAA in 1963

6. AIAA Tagline The World’s Forum for Aerospace LeadershipAIAA MissionTo address the professional needs and interests of the past, current, and future aerospace workforce, and To advance the state of aerospace science, engineering, technology, operations, and policy to benefit our global society.AIAA VisionTo be the shaping, dynamic force in the aerospace profession - the forum for innovation, technical excellence, and global leadership. Our Core Values Excellence Community Leadership Knowledge Integrity AIAA Tagline, Mission, Vision and Core Values

7. AIAA Corporate Status • Non-profit under IRS Code 501 c(3) • Formed for Educational or Scientific Purposes • Limited Lobbying Permitted • Non-profit Postal Rates • No Corporate Income Tax

8. Number of AIAA Professional Members

9. Continuous Years of Memberships

10. Members by Grade • Activity for FY08 • 3 elected to Hon. Fellow Grade • 30 elected to Fellow Grade • 195 elected to Assoc. Fellow Grade • 858 upgraded to Sr. Member • 718 upgraded from student to professional • 124 became lifetime members • (total of 894 lifetime members) • Total Members - 29,499

11. Primary Business of Members

12. Members by Age (Average age – 50)

13. Primary Professional Interest of Members

14. Member Participation (note: members participate in multiple activities)

15. AIAA Sections & Geographical Regions

16. Members by AIAA Regions

17. Members by Region by Year

18. AIAA Organization

19. (TAC) (RSAC) DIRECTOR- TECHNICAL, Aerospace Sciences David Riley DIRECTOR - REGION 1 Jonathan Malay DIRECTOR - REGION 2 G. Alan Lowrey DIRECTOR- TECHNICAL, Aircraft & Atmospheric Systems Neal Pfeiffer DIRECTOR-TECHNICAL, Engineering & Technology Mgmt Basil Hassan DIRECTOR - REGION 3 Sivaram Gogineni DIRECTOR- TECHNICAL, Information Systems Jim Neidhoefer DIRECTOR - REGION 4 James Walker DIRECTOR- TECHNICAL, Propulsion & Energy Ashwani Gupta DIRECTOR - REGION 5 Lawrence Brase DIRECTOR- TECHNICAL, Space and Missiles Trevor Sorensen DIRECTOR - REGION 6 Bruce Wilson DIRECTOR- TECHNICAL, Aerospace Design & Structures Kathleen Atkins DIRECTOR - REGION 7 Juergen Quest Board of Directors PRESIDENT David Thompson PRESIDENT-Elect Mark Lewis PAST PRESIDENT George Muellner VP - PUBLICATION Michael Bragg VP - INTERNATIONAL Mark Maurice VP - FINANCE A. Tom Smith VP - STANDARDS Wilson Felder VP - PUBLIC POLICY Phil Hattis VP - EDUCATION Merri Sanchez VP - TECHNICAL Laura McGill VP - MEMBER SVCS Mary Snitch VP Elect – Public Policy Carol Cash VP Elect - Education Neal Barlow DIRECTOR-AT-LARGE Bonnie Dunbar DIRECTOR - INT’L Christian Mari DIRECTOR-AT-LARGE Ken Harwell DIRECTOR - INT’L Susan Ying DIRECTOR-AT-LARGE Robert Lindberg DIRECTOR - INT’L Takashi Iida (AIAA STAFF) EXECUTIVE DIRECTOR Robert Dickman YP LIAISON Sarah Shull DPTY EXEC DIRECTOR Klaus Dannenberg STUDENT LIAISON Dustin Wood SECRETARY/TREASURER David Quackenbush

20. TAC Organization Vice President Laura McGill VP-Deputy Basil Hassan Director of Aerospace Sciences David Riley Director of Engineering & Technology Mgmt. Basil Hassan Director of Aircraft & Atmos Systems Neal Pfeiffer Director of Space & Missiles Trevor Sorensen Staff Liaison Betty Guillie Director of Propulsion & Energy Ashwani Gupta Program Committees Anthony Gross New Initiatives Mark Melanson Director of Aerospace Design & Structures Kathleen Atkins Committee Liaisons 70 Technical Committees 12 Program Committees Director of Information Systems James Neidhoefer www.aiaa.org/pdf/inside/TAC_Org_Chart_2009-2010.pdf

21. Region & Section ActivitiesCommittee (RSAC) AIAA Board of Directors Vice President–Member Services Region Directors Vice President–Member Services Region Directors, Deputies, Liaisons Region & Section Activities (RSAC) Region Director Region Deputy Directors Section RAC Representatives Region Activities Committee Section RAC Representatives Section

22. Membership Committee • Chair appointed by VP Member Services • Develops and recommends policies and procedures concerning membership grades applications, recruitment and retention • Consists of Regional Deputy Directors, liaisons from standing committees, and members at large • Every two years forms ad hoc committee to review dues

23. AIAA Honors and Awards Committee • Chair appointed by AIAA President • Develops and recommends to the Board of Directors policies and procedures relating to matters concerning the establishment and presenting of honors and awards. • Identifies those practitioners in the arts and sciences who have made notable and significant contributions, and honors in public ceremony those so identified with symbols of acclaim and esteem. • Responsible for over 80 separate AIAA awards. • www.aiaa.org, click on Inside AIAA, Honors and Awards

24. Publications Committee • Chaired by VP Publications • Develops and recommends publication policies, practices & information services • Members appointed by President, recommended by VP Publications • Technical Committee Chairs & Editors-in-Chief (EiC) are ex-officio members • Works with editors to improve quality and viability of archival publications • Seven subcommittees (Publications Executive, Review, Ethical Standards, New Initiatives, Awards, Book Series, Journals EiC); formed by VP and chairs selected by VP from committee • Primary products • 6 online & print journals, 1 online only journal • AIAA Education Series textbooks • Progress in Astronautics & Aeronautics (monographs or edited collections) • Library of Flight (general - interest books)

25. International Activities Committee (IAC) • Chaired by VP International • Develops and recommends policies and procedures concerning the international activities of the Institute • Addresses current international aeronautics and space topics and works closely with aerospace societies, aeronautics and space agencies, and industries in other countries • Jointly approves international co-sponsored meetings with Technical Activities Committee • Members include liaisons from AIAA committees (TAC, HAC, etc.), non-U.S. space agencies (DLR, ISRO, JAXA, etc.) international organizations (International Astronautical Federation, International Council of Aeronautical Sciences), and sister societies (AAAF of France, DGLR of Germany, etc.)

26. International Activities Committee (IAC) - 2 • Through the auspices of the IAC, AIAA has ongoing active collaborations with the following sister societies: • AAAF (France) • CASI (Canada) • CEAS (Europe) • DGLR (Germany) • JSASS (Japan) • KSAS (Korea) • RAeS (Europe) • In addition, the IAC collaborates with the American Astronautical Society on international activities of interest to both organizations.

27. Public Policy Committee • Chaired by the VP of Public Policy • Provides AIAA liaison to the Legislative and Executive Branches • Is responsible for AIAA congressional testimony • Jointly approves AIAA position papers with TAC • Sponsors Congressional Visits Day, August is for Aerospace, and Region Public Policy Colloquium • Five domain PPC policy subcommittees • Aeronautics, astronautics/space, defense, homeland security, and workforce & education • Identify and pursue key issues (through white papers, roundtables & panel sessions, workshops, etc.)

28. Emerging Technologies Committee • Chair appointed by AIAA President • The Scope of the ETC is to identify both new and expanding technologies and programs that have the potential for significant AIAA involvement, to identify champions for new AIAA activities, and to identify products and services that AIAA could provide to support new emerging initiatives. • Current chair: Dan Jensen, Rolls-Royce Corporation; Deputy chair: Richard Antcliff, NASA Langley: Membership chair: Sam Bruner, Northrop Grumman Corporation • Committee was formed in 2004 and  is composed of aerospace representatives from government, military, industry and academia • The business of the ETC is conducted in large part within three technical subcommittees: • Aviation (Chair:  Bob Winn) • Space (Chair:  Tony Gross) • Multidisciplinary and Systems (Chair:  Jack Agee)

29. Emerging Technologies Committee - 2 • ETC serves as the home of the AIAA’s Small Business Initiative • ETC meets face-to-face three times per year. The committee reviews each subcommittee’s current “Watch List” and makes recommendations. • ETC Activities • Draft proposal for a Directed Energy Systems Program Committee • Annual Support to Air Force Scientific Advisory Board • Launched the RTI International technology review in emerging aerospace technologies globally to help the ETC better carry out its mission

30. Institute Development Committee • Chaired by President-Elect • Members include VP Finance and at least one technical, one regional and one at-large director appointed by the president • Responsibilities • Serve Board in fostering continued development and improvement of the Institute • Evaluate organizational and services changes • Long range planning • Consider new initiatives and monitor until implemented or rejected

31. Young Professional Committee • The AIAA Young Professional Committee (YPC) serves all professionals, age 35 and under whom are working in the Academic, Government or Industry segments of the Aerospace field. • Work with the AIAA technical committees to enhance opportunities for young professional participation. • Ease the transition from university student members to the work force through specific programs designed to create professional awareness. • Website is located under “AIAA Membership”, “Types & Benefits”, “Young Professional” • Products and services: • Aerospace Career Handbook • Young Professional Guide for Gaining Management Support • Young Professional Presentations at Conferences • Young Professional Receptions at National Conferences • Associate Technical Committee Membership

32. Standards Executive Council • Chaired by the VP of Standards • Council oversees the Standards program • Approves projects based on organized proposals • Evaluates and approves documents for publication when completed • Documents are developed by multiple Committees on Standards (CoS) • Formed for a topical area or industry sector • Must be balanced, representative, and competent to address the proposed topic • Often, but not always, linked closely with TCs with similar scopes • Maintains full responsibility for the document development and consensus building

33. Education Committee Chaired by the VP of Education Develops policies and supports education of both the student and professional membership Sponsors over 80 courses (ranging from fundamental courses to advanced) Student Education activities Student branches at more than 150 universities Student Conferences held each Spring in seven regions Undergraduate and Graduate Scholarships Design Competitions K-12 Activities for student and teachers 33

34. The AIAA Foundation – Support for Aerospace Education • Our Mission: to support the future aerospace professional, practicing aerospace professionals, and the organizations and institutions involved in aerospace. • We Support: K-12classroom grants, scholarships, design competitions, student conferences and professional recognition • Our Impact: • Financial assistance to more than 500 students at 130 universities with esteemed aerospace programs • Promoting STEM education through 260 Classroom Grants, reaching more than 10,000 K-12 students • Workforce development, with 66% of student award winners active in the industry today • Campaign Goals – Invest in the Future: • raise $10,000,000 for the endowment fund to expand programs, enhance awards and increase impact for our industry and the members we serve, and • promote awareness of AIAA Foundation programs and the issues facing the aerospace industry today and in the future.

35. AIAA Staff Organizational Structure www.aiaa.org/pdf/inside/orgchart.pdf

36. Budget Process • Staff sets key indicators for VP review in January (Fall) • VP’s provide strategic validation and guidance • Staff develop initial project budgets for review (Spring) • VP’s provide feedback and guidance • Staff adjust budgets as needed and ensures overall balanced budget for Institute • Final budget approved (August/September) • Staff provides status on current year financials and on-going budget planning status (monthly) • TAC Exec reviews event results on a monthly basis

37. Internal Governance Integrated Master Plan R IG Plan Complete 3.0 2.0 1.0 Code of Conduct/ Ethics Independent Audit R Conflict of Interest 4.0 Whistle Blower R Y R 1.1 Board of Directors G 3.1 2.1 Board of Directors 4.1 Board of Directors AIAA Staff R R R 1.2 RSAC Y 3.2 4.2 AIAA Staff AIAA Members 2.2 AIAA Staff R R R 1.3 Y Sections 3.3 R 2.3 Legend Other Elected or Appointed Officers R Other Elected or Appointed Officers • Strong IG Content • Add. IG Content Required • IG Content Required • Original Status 1.4 Y TAC 3.4 AIAA Members Y 2.4 Members Y 1.5 Y TCs

38. Director/Deputy Roles and Responsibilities

39. TAC Director • Member of the Board, TAC, TAC Executive Committee and AIAA Nominating Committee • Oversees Technical Activities within his/her Directorate • Appoints Deputy Directors • Support the AIAA President and Vice President, Technical Activities in projects as required

40. TAC Deputy Director • Appointed positions (serve at the discretion of appropriate director) • Member of TAC and the New Initiatives Sub-Committee • Provide first line of interface between TAC and the technical committees • Support directors in managing technical activities within her/his directorate • Support the Vice President, Technical Activities in projects as required

41. TAC Director / Deputy Responsibilities • Advocate for the constituency and the AIAA • Ensure that all TC Chairs attend the TC Chair training at least once - preferably before becoming chair • Have a thorough understanding of TC Chair responsibilities. (Attend TC Chair training if he/she has not previously done so) • Attend at least two NIS or TAC Exec meetings and 2 TAC meetings per year • Participate in as many of her/his TC meetings as possible • Participate in at least one directorate meeting each year

42. TAC Director / Deputy Responsibilities - 2 • Monitor the health of his/her TCs • Overview TC membership (balance, rotation, TC Chair selection, etc.) • Approve annual TC rosters & assist AIAA staff in getting rosters submitted in a timely manner (31 January) • Provide leadership for conference organizing committees as appropriate • Approve TAC Event Approval forms and co-sponsored conferences (based on relevancy, viability, conflicts with existing conferences)

43. TAC Director / Deputy Responsibilities - 3 • Encourage TCs to submit highlights articles for December issue of Aerospace America (due to AIAA 1 September) • Assist TCs in the preparation, submission and obtaining approval of position papers • Assist TCs in creating and maintaining an appropriate award selection process • Encourage TCs to participate in annual nominating and election processes • Encourage TCs to participate in annual Congressional Visits Day (CVD) • Report directorate initiatives, progress, issues at TAC meetings as appropriate

44. Additional TAC Director Responsibilities • Participate in TAC Executive Committee telecons • Review TC proposals for utilizing TAC funding and allocate funding among her/his TCs • Allocate Aerospace America Highlights issue pages among his/her TCs (requests for additional pages from VP TAC) • Actively encourage and involve Deputy Directors in managing their directorate • Set the tone for corporate governance and ethics. Sign code of Conflict of Interest statement prior to taking office

45. Conflict of Interest Statement I have received and read a copy of the AIAA Member Conflict of Interest Policy. I agree to adhere to the provisions of this policy. Signed: ______________________ _____________________________ (Print Name) Date: ________________________

46. TC Chair Responsibilities • TC Organization • Orientation • TC Money • Honors and Awards • Meetings • Status Reporting • Education • Associate Memberships • Liaison • Public Policy • Conferences • Publications • Membership & Rosters

47. TAC Metrics Examples • Membership Balance • TC Charter • Foreign Membership • Succession Planning • Training • Liaisons • Meeting participation • Conferences • Publications • Awards • Short courses • K-12 • Books • News Letters • Standards • AIAA service • Congressional visits day • Number of meetings • Local involvement

48. Technical Committee Membership • Solicitation for nominees each summer (July) • AIAA at large • Technical committees • Aerospace America • Committee membership selection is chairman’s responsibility • Membership limited to 35 • Larger membership only with TAC approval • Three-year term; 1 May to 30 April • Term exceptions (both less than & more than three years) • Attend at least two meetings a year • Should maintain a balanced composition • Affiliation • Professional interest • Geographic location • Gender • Have Deputy Director approval • Associate, international and ex-officio members • A key to success of TC

49. TAC Program Committee Coordinator • A director-level position, appointed by the Vice President, Technical Activities • Member of TAC and the New Initiatives Subcommittee (NIS) • Provides the first line of interface between TAC and the program committees

50. Program Committee Coordinator Responsibilities • Assures all PCs have a written charter, membership selection and performance criteria, annual plan of action, etc. • Assures mapping and interaction of TCs to PCs, and vice versa. • Assures PC-to-PC interaction, where appropriate • Helps in identifying potential new program committees as a member of the AIAA Emerging Technologies Committee.