Introduction To Project Management

1. IntroductionToProject Management Unit 1

2. What is a Project? temporary endeavor undertaken to create a unique product, service, or result

3. Project Characteristics • Temporary • Unique Product, Service, Result • Deliverable • Progressive Elaboration • Interrelated steps • Clearly defined scope and objective

4. Project Attributes (cont) • Requires Resources • Primary Sponsor/Customer • Uncertainty

5. Projects vs. Operational Work • Temporary/unique vs. Ongoing/Repetition • Projects • Reach objective, then terminate • Work • Reach objective, then new set of objectives

6. Strategic Planning • Projects integral part because of • Market Demands • Organizational Need • Customer Request • Technical Advancement • Legal Requirements

7. What is PM? Application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project

8. PM Processes • Initiating • Planning • Executing • Monitoring and Controlling • Closing

9. Core Knowledge • Scope Management • define/manage all required work successfully • Time Management • Estimating length of time to complete work, develop acceptable schedule, ensure timely completion

10. Core Knowledge (cont) • Cost Management • prepare/manage project budget • Quality Management • ensure project will satisfy stated or implied needs for which it was undertaken

11. Facilitating Knowledge • HR Management • make effective use of people involved • Communications Management • generate, collect, disseminate, and store project information

12. Facilitating (cont) • Risk Management • identify, analyze, and respond to related risks • Procurement Management • acquire or procure goods and services needed from outside the organization • Integration Management • Identify, define, combine, unify, coordinate processes and activities

13. 9 Knowledge Areas Scope Mgmt. Time Mgmt. Cost Mgmt. Quality Mgmt. Project Success Project Management Integration HR Mgmt. Comm. Mgmt Risk Mgmt. Procure Mgmt.

14. Areas of Expertise forProject Manager and Team • PMBOK • Life Cycle, Processes, Knowledge Areas • Application Area Knowledge • Functional, Technical, Industry • Project Environment • Social, Cultural, Political, Physical • General Management Skills • Interpersonal Skills • Communication, Leadership, Negotiation, Motivation, Get things done

15. Project Triple Constraint • Scope • What is the project trying to accomplish? • Time • How long should it take? • Cost • What should it cost to complete project?

16. Fourth Constraint • Customer Satisfaction • Complete the scope • Within budget • By a certain time Without customer satisfaction, the project fails. The ultimate responsibility of the project manager is to make sure the customer is satisfied.

17. Other constraints • Quality • Unforeseen circumstances • Goal is to prevent, anticipate and/or overcome problems that prevent meeting project objective (scope, cost, schedule) • Good planning and communication are essential

18. Other Terms • Programs • Groups of related projects • Portfolio • Collection of programs/projects group together to facilitate management • Sub-Projects • Manageable pieces or phases • Project Management Office (PMO)