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Parliamentary Law & Procedure Women ’ s Council of Realtors May 1, 2017

Learn about parliamentary procedures and how they contribute to efficient decision-making in professional associations and boards. Understand the role of the presiding officer and the importance of fair debate and voting. Gain insights on how to make decisions that are supported by the group.

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Parliamentary Law & Procedure Women ’ s Council of Realtors May 1, 2017

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  1. Parliamentary Law & ProcedureWomen’s Council of RealtorsMay 1, 2017 Bruce Bishop PhD, CP, CMA Certified Parliamentarian American Institute of Parliamentarians National Association of Parliamentarians brucebishop99@gmail.com The content of this presentation is the sole property of the presenter and may not be copied, photographed, or shared in any form without the express written permission of the author/presenter

  2. Key Assumptions • Those who affiliate with professional associations and boards like to talk • Successful people want to be taken seriously and want to be persuasive • Successful people like to “get their way” • Successful people are social – they enjoy networking (in fact, they thrive on it)

  3. All of those factors contribute to long meetings, delay decision making, and increase antimosity As much as you enjoy meetings and networking – hopefully, there is something else you would rather do……

  4. KEY ISSUE • WHAT IS THE BEST AND/OR MOST APPROPRIATE WAY FOR A GROUP OF PEOPLE TO MAKE A DECISION? • HOW CAN WE ASSURE THAT ONCE THE DECISION IS MADE IT WILL BE SUPPORTED BY THE GROUP?

  5. HOW DO YOU MAKE DECISIONS?

  6. Parliamentary Procedure • “Parliament” – refers to a decision making body • Elected legislative body • Corporate board • Appointed committee • Volunteer organization • Social club or fraternity

  7. “Procedure” -- refers to the rules or process or model that will be followed in the conduct of meetings and the making of decisions

  8. Pop Quiz • A member offers a motion and debate begins without anyone offering a second to the motion. After debate, the chair calls for a vote and declares the motion passes. Immediately after, someone points out the motion was never received a second. • What should the Chair do?

  9. Parliamentary Procedure • Rules that everyone agrees to follow in relation to how decisions will be made • Assures that everyone has a fair opportunity to impact the outcome • The more people that are involved in making a decision the more complex and difficult it is to make a decision

  10. Not designed to speed things up …. • Promote efficiency • Effective use of time • Avoid tangents • Prohibit abuse • Avoid redundancy • Maintain order

  11. State and federal laws require all public and most private organizations to follow a recognized set of parliamentary principles in the conduct of all business • U.S. courts uphold the principle of “common parliamentary law” absent an adopted parliamentary authority • An organization may create their own parliamentary rules consistent with common parliamentary law

  12. Common Parliamentary Law • Schedule a meeting (Notice) • Protect quorum • Assure the will of the majority prevails • Assure the minority is heard

  13. Everyone has an equal opportunity to vote • Everything is debatable • Vote on everything • Historical record – keep minutes

  14. Pop Quiz A motion is being debated and Maria is not optimistic about how the vote might turn out. Maria approaches the microphone and is called on by the Chair. Maria makes a motion to adjourn. Someone else yells out “second”. We are in the middle of debate on a motion….. How should the Chair respond?

  15. Parliamentary Authorities • Robert’s Rules of Order, Henry M. Robert • The Standard Code of Parliamentary Procedure, American Institute of Parliamentarians • Rules of Order, Hugh Cannon • Demeter’s Manual of Parliamentary Law and Procedure, George Demeter • Modern Parliamentary Procedure, Ray Keesey • Riddick’s Rules of Procedure, Floyd M. Riddick

  16. Robert’s Rules of Order • Most common of all parliamentary authorities in the United States • First published in 1876 by General Henry Martin Robert • Now in 11th edition • Preceded by Thomas Jefferson’s Manual of Parliamentary Procedure (1801) as VP of the US

  17. KEY ELEMENTS • Members – decision makers • Officers – facilitators • Committees – research and recommend • Motions – (ideas) business • Decisions – consent or majority vote • Standing Rules – local rules • Bylaws – governing document

  18. Parliamentary Rules of Order • Presiding Officer – legitimate authority to control meeting and maintain order • Members – Defer to the authority of the presiding officer • All business is conducted through motions • Motions are subject to debate • Motions are amendable • Debate is not discussion

  19. The Chair • President, Presiding Officer, Chair • Elected or appointed • The “Boss” • Controls the meeting • Answers to the membership • Assures efficiency

  20. Pop Quiz • A member rises to make a motion and is recognized by the chair. The member makes the motion and is immediately told his motion is “not in order.” The member disagrees. • What should the member do?

  21. Members • Show up! • Be informed • Be familiar with the agenda • Participate in debate and discussion • Ask responsible questions • Keep discussion relevant to pending issue • Avoid monopolizing the discussion • VOTE!!!

  22. Motions • Main motions = ideas • Allow the organization to conduct business • Spend $, appoint, plan projects, adopt policy • Secondary motions = facilitate business • Allow the organization to act efficiently • Refer to committee, close or extend debate, ask questions / clarification, appeal, recess, adjourn • Motions can be amended (modified)

  23. Making Motions • Everyone must be recognized by Chair • Raise your hand and be called on • Correct language “I move that . . . “ • Motions require a “second” • Second does not mean agreement • Does not require recognition or note

  24. Privileged Motions • Point of Order • Point of information or clarification • General Privilege • Personal Privilege

  25. Pop Quiz • The membership is considering a motion. Debate has been going on for “way too long” and just as the Chair is about to recognize the next speaker someone yells out “I call for the question.” • What should the Chair do?

  26. Rules of Debate • Decorum (rules of order) • Chair controls debate • Speakers must be recognized • Questions addressed to Chair • Each person allowed one opportunity • May receive permission for 2nd speech after everyone has had a chance • Must alternate – in favor & opposed

  27. Debate must move forward • Avoid repeating arguments • Each speech should add something to the argument • No right to “respond” • Limited time to speak • Chair can be overruled by appointing body

  28. Voting • All decisions are made by majority vote of those who actually “vote” • Types of votes • Voice vote • Hand vote • Counted vote • Without objection (consensus) • Ballot • other

  29. Letter v. Spirit • Parliamentary authority prescriptive • Designed to promote effective and efficient decision making process – not necessarily “good” decisions • Don’t need exact language • Close enough often works • Parliamentary procedure is forgiving • Requires good faith effort

  30. THE END

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