INDIAN HILL PTO

1. INDIAN HILL PTO Contact Room Parent Training Friday, August 12, 2016 Erin Starkey, ES DirectorPam Hoynes, PS Director

2. Agenda • Introductions – PTO Board • PTO Membership & Kroger Cards • PS & ES PTO “Boards” • Classroom Parties • Room Parent Structure • Contact Room Parent Responsibilities • Class Fees • Assistant Room Parent Responsibilities

3. Introductions – PTO Board President: Melody Hamilton Vice President: Michele Guttman Treasurer: Suzanne Yingling Capital Grants: Debbie Ericsson Communications Chair: Linda Pflughaupt Communications Secretary: Karen Epke Membership Chair:MaryBeth Hamburger High School Director:Cathy LeValley Norwell Middle School Director:Becky Ford Elementary School Director:Erin Starkey Primary School Director:Pam Hoynes

4. Empowering the IHPTO Join IH PTO, your membership dues directly fund IH PTO programs: When you join IHPTO (ihpto.com), you’ll receive, as a token of appreciation, a Member Benefit Card!! Contact MaryBeth Hamburger, marybethhamburger @gmail.com with questions!

5. Empowering the IHPTO Register Your Kroger Card • Spread the word! • Kroger has made it easy for IH PTO to earn money, just by using your Kroger Plus Card! There is nothing to do, but register your Plus card once! No more reloading a gift card! • Encourage your family, grandparents, and friends to enroll and/or re-enroll their Kroger Plus card to support IH PTO (NPO #80244) • Go to www.ihpto.com • Contact MaryBeth Hamburger, marybethhamburger@gmail.comwith any questions!

6. PRIMARY SCHOOL Director: Pam Hoynes Program Chair: Kellie Lanphear Kindergarten Rep: Alison Fossette 1st Grade Rep: Amy Fox 2nd Grade Rep: Heather Joseph ELEMENTARY SCHOOL Director: Erin Starkey Program Chair: DelaGhasemzadeh 3rd Grade Rep: Molly Schaefer 4th Grade Rep: Erica Pontius 5th Grade Rep:Tami Lanham PS & ES PTO “Boards”

7. Room Parent Structure • One Contact Room Parent per class • Relays communications from the PTO to the class • Coordinates volunteer needs for the class • Three Assistant Room Parents per class • Hosts one of the four parties • Assist room parent as needed

8. Classroom Parties There are four parties: • Halloween • Winter • Valentine’s Day • End-of-Year Food – one food item and one beverage per party  Must be preapproved by teacher and Nurse! At the ES, might receive party ”plans” from teacher

9. Contact Room Parents • Guiding Principles: • Communication • Fairness • Inclusion • Positivity YOU are an “ambassador” for the classroom, the grade, the school & the district  For new families, you might be one of the first school “representatives” they interact with

10. Contact Room Parents Key Responsibilities: • Attend Contact Room Parent Training – done! • Contact Teacher • Introduce yourself • Understand the teacher’s expectations for parent involvement (dates and times, # parents needed, …) • Parties • Field Trips • Classroom volunteers • Provide him/her with “Getting to Know You” sheet • Request five minutes at Meet the Teacher Night to introduce yourself and get volunteers • Contact Assistant Room Parents • Introduce yourself • Find out which classroom party they want to host

11. Contact Room Parents Key Responsibilities (cont’d): • Attend Meet the Teacher Night (now called “Parent Information Night” at the ES) • Introduce yourself and three Assistant Room Parents • Explain teacher’s needs and gather volunteers • Distribute Volunteer Opportunities Form & PTO Membership Form • Collect names, phone numbers and email address for class roster • Collect Class Fees (envelope provided in your CRP folder) • Discuss PTO Membership, Kroger cards & Amazon Smiles

12. Meet the Teacher Nights

13. Contact Room Parents Key Responsibilities (cont’d): • Follow-Up After Meet the Teacher Night • Create class roster and email to class and teacher • Email teacher and parents volunteer assignments • Send Reminders • ~ 1 month prior to each of the four classroom parties, contact the teacher & Assistant Room Parent in charge of the party to: • Confirm date and time of party • Reiterate list of volunteers • Remind them of reimbursement policy • Make sure they gain pre-approval of food item from teacher

14. Contact Room Parents Key Responsibilities (cont’d): • Send Reminders (con’td) • Several weeks before each field trip, contact the chaperones to confirm they can still attend and provide additional information as needed (e.g. appropriate attire, …) • Periodic Correspondence • Introduce new children and families to the class • Email the class highlighting upcoming school or district events • Forward emails from PTO officers or class reps requesting volunteers or promoting upcoming events

15. Class Fees • Purpose: pay for food/drink, party supplies or activities • Nominal Amount (typically $5) • 4th grade collects $5 (no more fee for Pioneer Days) • 5th grade collects $15 ($10 for 5th Grade Celebration) • If asking for additional funds for teacher or classroom gift, keep the amount reasonable!

16. Class Fees • Keep track of monies (white envelope) as any left over at the end of the year can be used at discretion of class parents: • Pizza at End-of-Year party • Classroom gift • Use reimbursement form to submit expenses • If asking for additional funds for teacher or classroom gift, keep the amount reasonable! • Tax exempt

17. IH PTO Sponsored Clubs Objective is to provide an enriching experience to our students with activities that are safe, age appropriate and of interest to a road range of participants Who? Parent, Teacher or Third Party • Examples: Crystal Clear Science, Young Rembrandt’s, Short Court Tennis, Cartooning, Nature Detectives, Kids Who Care Process • Sponsorship • Paperwork (Proposal, Facilities Reservations, Background Check) • Approval • Advertise and online registration

18. Thank you for volunteering! Contact us with questions: Erin starkey.erin@gmail.com Pam pchoynes@gmail.com