Machines should work. People should think.

2. Machines should work. People should think.

3. Training Program for WAPDA Admn Officers PRESENTATION SKILLS September 7, 2005 Salman Rashid Mirza Director Management Information Systems

4. Structure • Objective • Definition • Why a presentation at all? • Preparing a presentation • The Beginning • The Ending • Designing presentation visuals • An ideal presentation • How to deliver? • Examples from various presentations

5. Objective Presentations are one of the first managerial skills which a manager must acquire. This session looks at the basics of the presentation skills as they might apply to an emergent manager.

6. Definition A presentation is fast and potentially effective method of getting things done through other people. In managing any project, presentations are mainly used as a formal method for bringing people together to plan, monitor and review its progress.

7. Why a presentation at all? • A presentation puts you on a display. • Facilitates a chance to present your ideas, strategy, performance and progress. • It offers an opportunity to interact with other stake holders. • Text coupled with graphs, pictures, animation, music may enhance the impact of the presentation manifolds.

8. Preparing Presentation • Planning • Analyze the subject vs. audience • Formulate your objectives – Dig out Core Issue • List out the contents • Develop concise statements to describe contents (Bullets) • Select medium (OHP, White Board, Flip Charts, Multi Media) • Foresee possible questions and prepare valid answers

9. I never did anything worth doing by accident, nor did any of my inventions come by accident; they came by work. Edison

10. Preparing Presentation…Contd. • Design & Development • Limit presentation size, define slides sequence, highlight core issues of the subject • Select animation, graphs, pictures according to Theme/medium • Spell/grammar check • Format (Headings, Main Body, Foot Note, Page Numbers, Tables, Animation, Background, etc.) • Rehearsal (Again & Again)

11. The Beginning • Get Their Attention • Establish A Theme • Present A Structure • Create Rapport • Administration

12. The Ending The Final Impression you make on the Audience is the one they will remember. Plan your last few sentences with care. 1. Get Their Attention 2. Change your pace , new slide or perhaps final culminating idea 3. Don’t do a mistake of telling the Audience that this is going to be a summary

13. Designing Presentation Visual • Think of Your Listeners • Design to Help People Listen • Visuals Should … • Good Visuals Are ….

14. Think of Your Listeners Listening is much more difficult than reading Pity your poor listeners! Do every thing you can to help your listeners To listen and remember Designing Presentation Visual

15. Designing Presentation Visual Design To Help People Listen • Organize – Provide structure and frame work for the data you will provide • Lists points to be covered and provide a “Road Map” to Information 2. Illustrate – help listeners to visualize – convert data to Information • Repeat – Improve audience reception of data • Remember that “listeners” listen only 25% to 50% of the time • Repetition often suggests importance

16. Designing Presentation Visual Visual Should ….. • Support your communication objective • Enhance your verbal message, not detract from it • Set tone and emotional content of verbal message with the use of colors and images

17. An Ideal Presentation • Lesser but clear text with necessary pictures, animation. • Always check spellings with extra, special care – can destroy your effort. • Continuously evaluate the interest and interaction of audience. • Stick to the topic, also avoid answering irrelevant questions. • Strictly follow the time schedule.

18. An Ideal Presentation • Use simple language & terms. (KISS) • Never be afraid to admit that you don’t know. • Be familiarized with your presentation – don’t look at it like you have not seen it before. • Always keep backup(s) of your presentation - CD ROM/Flash Ram/Hardcopy. • Never be over confident – always rehearse many a time.

19. How to deliver? The presenter has the power both to kill the message or to enhance it a hundred times beyond its worth. Five key facets of the human body which deserve attention in presentation skills: • Eyes • Voice • Expression • Appearance • Stance

20. Lets learn, share & achieve, together.

21. Examples from Various Presentations

22. NATIONAL TRANSMISSION AND DESPATCH COMPANY 5th STG DISCO WISE GRID STATION WORKS (2004-05) *Figures after + sign indicate Deposit Works.

23. RESTRUCTURING OF WAPDA . . . TRANSFORMING THESE ORGANIZATIONAL COMPONENTS INTO INDEPENDENT CORPORATISED ENTITIES N T D C POWER WING GENCOs DISCOs FINANCE WING COMMON SERVICES TRANSMISSION GENERATION DISTRIBUTION Thermal PowerStations Grid Station / Trans. Lines Operation & Maintenance Area Electricity Boards

24. Category Wise Energy Consumption (GWh)1960-2004

26. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 How to Succeed • Successful bosses have good communication skills. • They learn from people, including their employees.

27. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 How to Succeed Personal integrity is crucial. Tell nothing but the truth. Bosses can forgive mistakes but if you lie, you're gone.

28. Achieving Optimum Utilization of Available Resources April 29, 2005 Wapda Employees Cooperative Housing Society (WECHS)

29. Objective: to provide quality residential options to more WAPDA personnel at economical costing Better efficiency can be cultured by addressing social issues of the employees. April 29, 2005 Wapda Employees Cooperative Housing Society (WECHS)

31. Content of information Detail of information EMIS Education Management Information System Information Pyramid G-EMIS Federal/ Prov. Level District Level Tehsil Level Markaz Level UC Level Village Level C-EMIS

33. Imagination is more important than knowledge. Einstein