AOC 2 & 3

1. AOC 2 & 3 SWC Governing Board Presentation Feb 5, 2011

2. WASC Recommendation #2 (of 10) • Establish and implement a collegial and comprehensive planning process that • Assures improvement in student learning • Integrates college plans • Is informed by quantitative as well as qualitative data and analysis • Systematically assesses outcomes within both instruction and non-instructional services and • Provides for an ongoing and systematic cycle of goal setting, resource allocation, implementation, and evaluation

3. WASC Recommendation #3 (of 10) • Improve program review across all areas; • Integrate it with student learning outcomes; and • Ensure that it is evidence based and • Ensure that it is occurring at regular intervals sufficient to provide a foundation for college planning and allocation of human, physical, technological, and fiscal resources.

4. What is Program Review? • A process for continuous improvement of programs and student learning • Conducted annually by all programs and administrative units • Involves a systematic cycle of evaluation, development of a plan for improvement, implementation, and re-evaluation • Driven by the college’s mission • The basis of integrated planning

5. Challenges with Program Review • Lack of integration • Needs identified in program reviews of individual units were not integrated and prioritized in the program review of their larger administrative unit • Program reviews were not integrated with institutional planning or budget processes • Lack of access to data • Not conducted regularly by all units

6. Recommendations of AOC 1, 2, 3 • Reinstate the institutional program review process in the spirit of AIM (Achieving Institutional Mission) • Establish the institutional program review process as the core for the College's integrated planning process   • Establish an Institutional Program Review Committee (IPRC) as a standing committee of the Shared Consultation Council (SCC). 

7. Institutional Program Review

8. Primary Role of IPRC • Implement the yearly institutional Program Review (PR) process • Provide oversight to ensure that the PR process is carried out in accordance with the updated Program Review Handbook

9. Major Responsibilities • Establish and disseminate the yearly PR timeline • Establish and disseminate the PR forms • Receive and archive completed PR reports • Forward submitted executive summaries/action plans/prioritized budget recommendations to the Shared Consultation Council (SCC) • Forward relevant sections of submitted PR reports to the appropriate institutional planning committees (e.g. Technology and Facilities) • Evaluate and update the process annually

10. IPRC Membership • Faculty (3) • Vice President of the Academic Senate • SLO Coordinator • Faculty-at-large • Classified Employees (3) • One from each area: SS, AA, BFA/HR/SP • Administrators (3) • Dean Instructional Support Services (ISS) • Director/Dean of Student Services (SS) • Dean/Director BFA/HR/SP • Director of Inst. Research, Planning, and Grants(non-voting resource person)

11. Institutional Planning • Institutions have multiple institutional plans to address various needs, e.g.: • Technology • Facilities • Enrollment Management • Educational Master Plan • Strategic Plan • Program Review

12. Challenges with Multiple Plans • Plans are not aligned with each other • Confusion exists over college priorities • Competition results for limited resources • Plans are shelved and not implemented • Failure to achieve desired outcomes

13. WASC Recommendations 1, 2, 3 • Ensure that the collegial and comprehensive planning process • Is guided by the institutional mission • Uses program review as a foundation for college planning and allocation of human, physical, technological, and fiscal resources • Assures improvement in student learning • Integrates college plans • Provides for an ongoing and systematic cycle of goal setting, resource allocation, implementation, and evaluation

14. ACCJC and Institutional Planning • “A College must have a point in its decision-making process whereby • it considers all of its plans • determines how to align them and which ones it will commit to • determines the sequence in which they might best be achieved • sets priorities, and • allocates resources and responsibilities to achieve the needed changes by determined dates.”

15. SWC and Integrated Planning • Shared Consultation Council is the ‘point’ that considers all plans and sets priorities • Program Review is the basis of institutional planning and improvement • Program review findings are integrated into all college plans: • Enrollment Management • Technology • Facilities • Educational Masterplan • Strategic Plan • Budget

17. Recommendations of AOC 1, 2, 3 • Establish the necessary infrastructure to provide data for use in planning and assessing institutional effectiveness. • Establish that all planning processes and plans formerly incorporate program review and strategic priorities as a criterion for prioritization of requests for resources. • Engage in the consultation process for the proposed draft integrated planning model.

19. Key Features of Comprehensive Planning Model • Assures improvement in student learning through its integration with program review • Links program reviews with institutional planning and allocation of resources. • Is responsive to change through yearly program review updates and two, three, and six year comprehensive program review cycles