“Doing Business with DLA”

1. “Doing Business with DLA” Defense Logistics Agency Tribal Government Institute Tulsa, OK 2 Feb 2011 Presented by: Scott Rybicki

2. DLA’s Mission Supporting the Warfighter DLA is DoD’s combat logistics support agency. Our mission is to provide best value integrated logistics solutions to America’s Armed forces and other designated customers in peace and in war, around the clock, around the world.

3. Scope of DLA Customer Support • A $36.8 Billion global enterprise • Supports nearly 1,600 weapon systems • Provides 84 percent of all Military Services’ repair parts • Managing 4.8 Million separate line items via eight supply chains • Foreign Military Sales • Projected Sales Fiscal Year 2009: $1.53 Billion • Shipments: 570,000 per year • Supporting 115 Nations • Provides 100 percent of: • Fuels – Clothing and Medical Supplies • Food – Construction Material • Worldwide Presence: • 28 countries and 48 states (except Vermont and Iowa)

5. DoD’s Supply Chain Manager • Integrated, End to End Supply Chain Manager • Significant Presence at Military Industrial Sites • Strong Partnership with Industrial Base Stock Tactical Distro Storage Movement Acquisition Positioning / TRANSCOM / SERVICES / SERVICES / COCOMs DLA DLA DLA Vendor Distribution Activities Reverse Logistics 5 5 Leveraging distribution to complete the supply chain

6. Aviation Land Maritime C&T Medical Subsistence C&E Energy Richmond Columbus Philadelphia Ft. Belvoir • Aviation • Original • Equipment • Manufacturer • (OEM) Items • Engines • & Airframes • Aviation • Supply Chain • Commodities • Wheeled Vehicles • Tracked Vehicles • Batteries • Nuts & Washers • Converters • Valves/Hardware • Fluid Handling • Electronics • Motors • Packing/Gaskets • Recruit Clothing • Organizational • Clothing • Equipment • Pharmaceutical • Medical/Surgical • Equipment • Institutional • Feeding • Operations • Rations • Produce • Construction • Equipment EBS FAS DLA Overview…Global Supply Chains

7. Supply Chains • Subsistence • Fuel/Energy • Land Systems • Maritime Systems • Aviation Systems • Medical • Clothing & Textile • Construction & Equip Full Spectrum Global Support • Theater Support • DLA Europe • DLA Pacific • DLA Central • DLA Africa • Distribution • Defense Distribution Center • 25 Distribution Centers • Reutilization & Disposal • Defense Reutilization & • Marketing Service • Reverse Logistics • DLA Services • Document Automation • & Production Service • Defense Automatic Addressing System Center • Stockpile • Defense National • Stockpile Center • Defense Logistics • Information Service

8. Before You Can Sell To DLA • 1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505) • Takes about 10 minutes - free of charge • Or register for your DUNS number at: • https://www.dnb.com/product/eupdate/requestOptions.html • Register in the Central Contractor Registration (CCR) and • Online Representations & Certifications Applications (ORCA): • http://www.ccr.gov & http://www.orcabpn.gov • If Small, register on CCR’s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities: http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm • 3. Be able to receive electronic funds transfers, have email and fax capability.

11. Doing Business With DLA • DLA Contracting Services Office (DCSO) • To provide DLA enterprise infrastructure contracting support • Currently no web link available. For more information: rosita.carosella@dla.mil or aggie.gallagher@dla.mil • For example: Facilities support enterprise-wide Security Quality of life Information technology Professional/Management Services

12. Doing Business With DLA • DLA Strategic Materials • Manages the strategic and critical raw material stockpile that supports national defense needs Opportunity sites: https://www.dnsc.dla.mil/upload/showaq.asp?status=1 https://www.dnsc.dla.mil/acquisitions-small-business.asp • For example: • Purchase of Titanium • Facilities Maintenance Service • Fire Suppression Maintenance  • Tungsten Sampling and Moisture Analysis  • Chromium Metal Sampling and Testing • Sample/ Analyze and relocate ferroalloys 

13. Doing Business With DLA • DLA Document Services • DAPS provides professional printing, copying, duplicating, scanning, imaging, document conversion, CD-ROM, and web services to the Defense Department and the Federal Executive Branch. • Opportunity site: • http://www.daps.dla.mil/aboutdaps.html NOTE: All DAPS business opportunities are posted on either GSA eBuy or FedBizOps • For example: • Printing services • Building libraries of digital documents • Converting paper to digital services • Distribution support services for warehousing

14. Doing Business With DLA • DLA Distribution • Worldwide network of 25 distribution depots Opportunity site: • https://www.ddc.dla.mil/businessopportunities/businessOpportunities.aspx • For example: • Packaging materials • Conveyor systems • Information Technology (IT) support services and equipment • Construction services • Distribution support services for warehousing

15. Doing Business With DLA • DLA Disposition Services • DODs provider of choice for worldwide reuse, recycling and disposal solutions Opportunity sites: • http://www.drms.dla.mil/newproc/procedures.shtmland http://www.drms.dla.mil/newproc/index.shtml • Removal, transportation, recycling and disposal of hazardous waste • Specialized Office Furniture • Promotional Items • Maintenance for various audio visual conference room systems, office machines, and printers • Temporary Services • Tire Disposal Services

16. Defense Supply Centers TROOP SUPPORT & GENERAL PHILADEPHIA, PA LAND & SEA COLUMBUS, OH AVIATION RICHMOND, VA ENERGY ALEXANDRIA, VA DLA Supply Centers (Major Buying Activities) DLA LAND & MARITIME Columbus, OH DLA AVIATION Richmond, VA DLA TROOP SUPPORT Philadelphia, PA DLA ENERGY Fort Belvoir, VA

17. Aviation Land Maritime C&T Medical Subsistence C&E Energy Richmond Columbus Philadelphia Ft. Belvoir • Aviation • Original • Equipment • Manufacturer • (OEM) Items • Engines • & Airframes • Aviation • Supply Chain • Commodities • Wheeled Vehicles • Tracked Vehicles • Batteries • Nuts & Washers • Converters • Valves/Hardware • Fluid Handling • Electronics • Motors • Packing/Gaskets • Recruit Clothing • Organizational • Clothing • Equipment • Pharmaceutical • Medical/Surgical • Equipment • Institutional • Feeding • Operations • Rations • Produce • Construction • Equipment EBS FAS DLA Overview…Global Supply Chains

18. How BRAC affected DLA Base Realignment and Closure (BRAC 2005) • All spare parts transfer from Military Services to DLA • “As is/Where is” Philosophy (Transfer in Place) • DLA Detachments do not use DIBBS….yet

19. DLA Detachments (via BRAC)

20. DLR Detachment Info • DLA Maritime - Mechanicsburg, PA: https://www.neco.navy.mil/ • DLA Land - Warren, MI: http://contracting.tacom.army.mil • DLA Land - Aberdeen, MD: https://abop.monmouth.army.mil/ • ALL OTHER DETACHMENTS USE www.fbo.gov to advertise their opportunities

21. “eProcurement”:a plan to connect all of DLA under one ERP system Defense Logistics Agency

22. How DLA Will Buy In The FutureEProcurement • E-Procurement will integrate procurement functional capabilities and result in an enterprise-wide contracting system • Supports the assumption of the Depot Level Reparable contracting function • Incremental deployment tentatively planned for FY09 through FY12 • No impacts are anticipated to DLA’s suppliers • Minor enhancements to DIBBs to include a Post Award Request (PAR) processing that will allow vendors to submit PARS (modification requests, etc) via DIBBS which will be routed to E-Procurement

23. Common Solicitation Types at DLA Supply Centers • Request for Quotations - Under $100,000 • Most common type - Average award is <$4,000 • Generally quoted directly on our web site • 30 - 35% are awarded without human intervention • Request For Proposals (RFPs) - over $100,000 • Solicitation must be filled in by hand and returned to • DSCC by a specific time and date • Proposals may be negotiated

24. How DLA Supply Centers Buy • Approved CAGE Code & Part Number • Manufacturer(s) already approved • Approved source(s) for dealers and distributors • Fully Competitive • Bidsets and Drawings Available • Source controlled via approved sources • Qualified Products/Manufacturers Lists (QPLs/QMLs)

25. DIBBS Home Page www.dibbs.bsm.dla.mil Under $150K Over $150K Vendor Rating System Forecast Tool

26. How DLA Buys 85% of our solicitations areAUTOMATEDvia DLA Internet Bid Board System • These procurements are system generated, web based, evaluated and awarded by the computer. • Automated procurements have a T or U in the 9thposition of the solicitation number. (For example SP090005T0000)

27. What is on DIBBS?https://www.dibbs.bsm.dla.mil/ DLA Internet Bid Board System (DIBBS): • View solicitations and submit quotes • View RFPs • View Long Term Contracts Opportunities • View provisions, clauses and packaging specs • View award history • Access drawings and technical data (cFolders) • Access Forecast Information (Supplier Requirements Visibility Application or SRVA) • Access the Automated Best Value System (ABVS) (your Performance Score used in award decisions)

28. Forecast Information on DIBBS • Supplier Requirements • Visibility • Application • SRVA • Provides 24 months of projected purchase order quantities • Access via DIBBS user ID and password • Once logged in, job aid available to assist in navigation

29. Logistics Information Available via WebFLIS Public Query searches are: • NSN/NIIN, • CAGE Code • Part Number • CAGE Code/Part Number combination http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx

30. Performance Transformation Culture Procurement History • Federal Procurement Data System – • Next Generation (FPDS-NG) • https://www.fpds.gov/

31. Link to DLA SB Course SMALL BUSINESS COURSE DOING BUSINESS WITH DLA AN OVERVIEW FOR NEW VENDORS http://www.dla.mil/db/documents/ HowToDoBusinessDLA2010.pdf

32. Procurement Technical Assistance Centers (PTACs) • What are PTACs??? • Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments • PTAC Goals: • Help small businesses be competitive • Explain the complexities of Government procurement • Encourage economic development through job • retention and creation • Build strong contractors through targeted training • and one-on-one assistance http://www.dla.mil/db/procurem.htm

33. Free Supplier Training hosted by DLA Land and Maritime Performance Transformation Culture Training Knowledge Opportunities Free Seminars • Doing Business With DLA: • Getting Started • Assistance in your area (PTACs) • Small Business Programs • Quoting on DLA BSM DIBBS • Alternate Offers – how to get approved • Understanding quality requirements • Packaging – what the government wants • How to get Drawings • Payment Processing • And much more! 2011 March 8-9 May 17-18 July 12-13 October 18-19  Seating is limited – make reservation at: http://www.dscc.dla.mil/News/events/tko/

34. DLA SUPPLIER CONFERENCE • June 28-30 2011 • PLAN TO ATTEND! • Exceptional Speakers • Extensive Training • Exhibit Your Products and Capabilities • Information available at: • http://www.ndia.org/

35. Performance Transformation Culture What DLA Needs From You • High Quality Products • Timely Or Early Delivery • Fair And Reasonable Price • Responsible Adherence To Contract Terms • Immediate Notification Of Any Problems • Why???? • Lives Of Our Service Men • And Women Depend On It!

36. Let’s work together to bring them home safely!

37. DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY Questions? WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT