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PARCC Field Testing Meeting

PARCC Field Testing Meeting. January 8, 2014. Introduction and Review of Agenda. Confirmation of PARCC Field Testing sites Upcoming Training offered by NYSED/Pearson GST Computer Services Center Support PARCC Technical Overview PARCC Administrative Overview Next Steps.

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PARCC Field Testing Meeting

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  1. PARCC Field Testing Meeting January 8, 2014

  2. Introduction and Review of Agenda • Confirmation of PARCC Field Testing sites • Upcoming Training offered by NYSED/Pearson • GST Computer Services Center Support • PARCC Technical Overview • PARCC Administrative Overview • Next Steps

  3. Confirmation of PARCC Field Testing Sites • Each district should have received an email from PARCC regarding the agreed upon Field Testing sites, subject areas and grade levels

  4. Confirmation of PARCC Field Testing Sites continued…. • 231 districts across the state will be participating in PARCC field testing (40% paper-based and 60% computer-based)

  5. GST Computer Services Center Support • Technical Support Contact • Chuck Stefanini • Administrative Support Contact • Melissa Zelko-Wood • Andy Patros

  6. DISTRICT STAFF INVOLVEMENT • Administrative Personnel • Data Management Coordination • Data Exchange Decisions • Test Coordination • Technology Director • Lan Techs • Building Level / Classroom Support • Proctor(s) • Student Log-In’s/Account Creation • Test Monitoring • Lab Mgr., Teaching Assist., IST?

  7. Upcoming PARCC training offered by NYSED/Pearson • Regional Trainings • If you have not already, you will be receiving notification of in-person Regional Workshops in your state.  • The intended audience for Regional Workshops is district level staff, including both technical staff responsible for the setup and support of computer-based testing, and administration staff responsible for setting up and managing computer -based test sessions for each student. • These workshops are designed to assist district personnel with training school-level personnel on the administration of computer and paper-based testing. 

  8. Upcoming PARCC training offered by NYSED/Pearson continued… • Tentative Dates and Locations • Feb 3 (Buffalo), Feb 5 (Albany) and Feb 6 (Long Island) • Length/Timeframe • 9am-2pm • Format • Introduction to PARCC for all attendees • 2 Breakout Trainings (Technical and Proctor focus)

  9. PARCC High Level Draft Technical Overview

  10. Table of Contents • Computer-Based Testing Components • TestNav 8 • Proctor Caching • Create TestNav Config • SystemCheck • Providing Support During Testing • Early Warning System • Student Response File • Infrastructure Trial • Contacting PARCC

  11. TestNav 8 • A secure, browser–based application used at student workstations to take computer based tests. • Complete requirements for TestNav 8 can be found at: • http://PARCC.Pearson.com/TN8Requirements • TestNav does require Java in order to run properly. • Uploads student responses to PeasonAccess and saves encrypted backup file (student response files – SRF) as the student moves through the test.

  12. Proctor Caching • A machine that stores a local cache copy of the test content to be delivered to students. • Saves District/school bandwidth usage and quickly loads tests. • Test content can be 20-35 MB per test (with Audio). • Without audio, tests are approximately 10 MB or less. • Proctor caching hardware requirements can be found at: • http://PARCC.Pearson.com/TN8Requirements

  13. Proctor Caching cont’d • You must pull tests from PearsonAccess once the tests become available. • This is not an automatic process. • You can have multiple proctor caching machines. • Caching machines can be installed in multiples but if caching machine fails, the tests do not auto fail over to another proctor caching machine.

  14. Diagram of Proctor Caching

  15. Create TestNav Config • The Configure TestNavmenu can be selected from the homepage PearsonAccess website with the appropriate login and technology role rights. • TestNav Config is used to: • Manage Proctor Caching settings. • To manage TestNav Client settings. • Such as setting the primary and secondary temporary student response save locations.

  16. SystemCheck • First step to determine if you are ready for Pearson online testing. • Validates that testing workstations meet the minimum requirements needed to run TestNav 8. • Provides the ability to run bandwidth speed checks to help plan for online testing capacity. • Will not run on iPads or Chromebooks. • App coming to launch TestNav on these devices.

  17. SystemCheck cont’d • Learn more about using SystemCheck by visiting http://PARCC.Pearson.com/Support and selecting the SystemCheck training module. • Launch SystemCheck from: • http://PARCC.Pearson.com/SystemCheck

  18. Early Warning System • Integrated functionality that gives TestNav a high degree of fault tolerance and provides additional fail-safes in the event of unexpected disruptions during computer-based testing. • Power management software on laptops warning of low batteries. • Screen savers. • Loss of network connectivity. • E-mail with auto message notification. • Energy saving features.

  19. Early Warning System cont’d • The Early Warning System writes continuously in the background to the student response files (SRF). • Both the Primary and Alternate files are written to at the same time. • The SRF file has a response data threshold that, once reached, triggers TestNav to send response data to Pearson servers. • Uploading of response data is continuous. • If an upload to the Pearson servers fails, student responses continue to be saved locally and TestNav cycles and attempts another upload. • If the response data upload is successful, TestNav creates a new empty SRF file and begins the process again. • TestNav only deletes an SRF file once it is successfully uploaded to the Pearson servers.

  20. Infrastructure Trial • An Infrastructure Trial is a “dress rehearsal” of a computer-based assessment. It does not use real student information. • This is low-stakes, dry run for final confirmation that: • TestNav is configured correctly. • Devices can successfully run TestNav. • Network will bear the full load. • Participating staff know what to do for computer-based assessment.

  21. Technology Activities: Phases for Site Readiness

  22. PARCC Draft Administrative Overview

  23. PARCC field test administration window • Several states have a minor adjustment in their testing window, due to special circumstances in their state. Recruited districts (LEAs) in these states were notified of this difference in their recruitment letters.

  24. PearsonAccess • The first step for all districts will be to gain access to PearsonAccess, PARCC’s single consolidated online system for managing the PARCC Field Test. • You will use this site to access on-demand training materials, user guides, and to conduct the pre-administrative activities. • PearsonAccessuser accounts will be setup by each state starting in January 2014.  If your district has not received a PearsonAccess user ID by January 17th, please contact the New York State Education Department at parcc@mail.nysed.gov.

  25. What is PearsonAccess? • PearsonAccess, serves as the entry point to all Pearson services used by school districts participating in the PARCC consortium. • PearsonAccessis used to create, deliver, score, report, and analyze summative, formative, and alternative assessments as well as manage the student data. • Create, Deliver, Score, Report, Analyze • View and send student data • Manage participation counts • Register students for testing

  26. What can I do prior to getting a PearsonAccess user account • Learn about the PARCC Field Test • The most important thing you can do prior to administration is to learn more about the PARCC Assessment and, in particular, the PARCC Field Test.  • The PARCC website is a valuable resource for the latest news and developments related to the PARCC Assessment. • General PARCC information:  www.parcconline.org • PARCC Task Prototypes and Sample Items: http://www.parcconline.org/samples/item-task-prototypes • PARCC Policies and information related to the Spring 2014 Field Test: www.parcconline.org/field-test • Frequently Asked Questions about the Field Test: www.parcconline.org/field-test

  27. How does student data get into the PearsonAccess System? • We would like to propose GST pull the data directly from Level 1 Datawarehouse • Data pulled from Level 1 would be based off the requirements provided by Pearson/PARCC/NYSED • Data used would come from the following eScholar templates • Demographic, enrollment, program fact, staff student course • GST would load the student data to the PearsonAccess system on behalf of the participating school districts • School districts would be responsible for verifying the accuracy of the data that was loaded into PearsonAccess and managing the data from that point forward

  28. Student data continued… • For paper based assessments, Pearson will provide preprinted materials for the PARCC Field test based on the data that is loaded. • For online based assessments, students data loaded will drive the creation of an online assessment for each student. • NYSED/Pearson have indicated that January 21, 2014 all student data must be loaded into PearsonAccess • This will require Testing Coordinators to work with District Data Coordinators to ensure the appropriate student data has been load to the Level 1 Datawarehouse

  29. How Do I Access PearsonAccess? The PARCC PearsonAccess website may be accessed at http://PARCC.Pearson.com

  30. PearsonAccessHome Page

  31. Resources

  32. Training The Training sectionhelps you locate tutorials, manuals, documents, etc.

  33. PearsonAccess Tabs Test Administration Tasks Administrative Management • Manage staff user accounts Organizations • Review organization contacts Student Data Test Setup Test Management PearsonAccess Tabs • Send student data files • Filter and sort students • Add, delete, or change student data • Order additional materials and track shipments • Configure TestNav • Register students • Manage test sessions Test Results • View extracted reports

  34. Agent Authorizations • PARCC Customer Support agents may: • Reset passwords • Unlock accounts for LEA/District Test Coordinator accounts • Update email addresses for LEA/District Test Coordinator accounts • Agents may not: • Create accounts • Lock/unlock accounts for non-LEA/District Test Coordinator accounts • Update email addresses for non-LEA/District Test Coordinator accounts • Delete/undelete accounts

  35. Student Data Student Data refers to student demographic data and other testing-specific information about individual students.

  36. Test Setup Test Setup activities help you to prepare for both paper and online testing.

  37. Test Management The primary test management activities are registering students and managing test sessions. • Register Students allows you to manually assign students to paper & online tests, update student demographic data before testing, and view student counts by administration. • Managing Test Sessions is one of the main activities for computer-based testing.

  38. Next steps… • PearsonAccess User AccountCreation • January 17, 2014, Email to Superintendent • Superintendent Identify District Staff Access • Regional Training • Identify Attendees and Loction • Technical Configuration • District Technology Coordination work with CSC Bldg #4 (Chuck) • Other

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