Health and Safety at Work Act 2015 NZ Aid Programme

1. Health and Safety at Work Act 2015NZ Aid Programme January 2017

2. Introduction • Brief refresher of MFAT’s key duties under Health & Safety at Work Act 2015 (HSWA) • How the key duties relate to the NZ Aid Programme • Understand MFAT’s approach to H&S in Aid Programme Activities • Questions & discussion

3. Why? NEW ZEALAND HAS A PROBLEM… Every week, on average… › 1 person dies at work › 15 people die from work-related diseases Each week in New Zealand… › 16 loved ones don’t go home Internationally, every 15 seconds, a worker dies from a work-related accident or disease Statistics: WorkSafe NZ and International Labour Organisation

4. Key duty MFAT has a duty to ensure, so far as is reasonably practicable, the health and safety of: • Workers who work for MFAT; and • Workers whose activities in carrying out work are influenced or directed by MFAT

5. Workers “Workers” includes employees, contractors, subcontractors, apprentices and volunteers, among others.   Based on legal advice, MFAT is applying this approach to all workers on activities funded by the Aid Programme

6. Person Conducting a Business or Undertaking • PCBUs must: • Consult • Co-operate • Co-ordinate their activities • PCBU duty depends on what each PCBU is best placed or able to influence and control

7. PCBUs and Partners MFAT and NGOs frequently work with non-NZ based organisations who are not subject to overlapping duties under the Act. PCBUs are still responsible for worker safety. Consider how PCBUs and in country affiliates & Partners can consult, co-operate and co-ordinate activities to keep workers and others safe, so far as is reasonably practicable.

8. H&S Risk Assessment What is risk assessment? • Identify the risks • Allocate responsibility for managing the risks • Work with partners / affiliates / contractors to: • Eliminate risks to health and safety, so far as is reasonably practicable; and • If it is not practicable to eliminate risks to health and safety, minimisethose risks so far as is reasonably practicable.

9. H&S Risk Assessment What tools? • Health and Safety Acknowledgement Form • Safety Plan

10. H&S Acknowledgement Form • Provides mitigations to addresses risks relating to travel including: • travel advisory • consular assistance • medical advice • Refers to risk identification and assessment in a Safety Plan, including the Safety Plan Guide • Confirms key obligations including consultation, monitoring and reporting of health and safety risks • Complete the H&S Acknowledgement Form before undertaking Design

11. Safety Plans • A Safety Plan sets out how the health and safety of workers is to be managed • Safety Plans must be: • Specific to work being undertaken • Fit for purpose • General health and safety policies are NOT Safety Plans • Develop the Safety Plan using the Safety Plan Guide • Develop an initial Safety Plan before undertaking Design • Revise the Safety Plan in your Design • Update the Safety Plan during implementation if circumstances change or new risks emerge

12. Monitoring & Incident Reporting • Under the Act, PCBUs must have appropriate processes for receiving information and responding to incidents, hazards and risks • Health and safety risks are not static • Update Safety Plans to address changing circumstances and emerging risks • Include updates on health and safety issues in regular reporting • Notify ANY health and safety incidents, injuries or near misses as soon as possible after becoming aware that an event has occurred

13. Notifiable Events • “Notifiable Events” must be reported to WorkSafe • “Notifiable Events” can include any of the following events affecting staff or partners / contractors if they arise from work: • the death of a person; or • a notifiable injury or illness (serious injuries/illnesses i.e. requiring hospitalisation); or • a notifiable incident (where a worker or any other person is exposed to an unexpected serious risk such as an explosion or electric shock).

14. Questions ?