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Multi-Agency Response Guidance for Emergency Drinking Water What you need to know…

Multi-Agency Response Guidance for Emergency Drinking Water What you need to know…. 2008 Annual BASIC Meeting Irvine Ranch Water District May 14, 2008. Overview. The Effort Behind the Guidance Recognizing the need Outlining the problem statements/key questions

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Multi-Agency Response Guidance for Emergency Drinking Water What you need to know…

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  1. Multi-Agency Response Guidance for Emergency Drinking WaterWhat you need to know… 2008 Annual BASIC Meeting Irvine Ranch Water District May 14, 2008

  2. Overview • The Effort Behind the Guidance • Recognizing the need • Outlining the problem statements/key questions • The process: stakeholders, workshops • Deliverables: • A more precise water system damage picture following a disaster • Revised guidance for procurement and distribution of emergency drinking water • Guidance Overview • Next steps – What’s Left to Do…

  3. How we got here • Lessons learned from Katrina • December 2005 – BASIC takes on the problem • The need for alternative drinking water following a regional disaster in the Bay Area (i.e. major earthquake) • Understanding that our #1 water utility priority will be to repair and restore system • Desire to clarify alternative drinking water procurement and distribution responsibilities within California SEMS/NIMS structure

  4. BASIC’s Action Plan • Determine the true risk from a large earthquake in the Bay Area • How much alternative water will be needed? • Partner with CA State OES • Outline how responsibility for procurement and distribution of alternative drinking water will change during the event • Determine how will FEMA fall into the equation

  5. Determining the Need to Outline a Solution • The Assignment for each BASIC agency • Independently develop true risk and effect scenarios for how each of our systems would fare in a max credible earthquake • Based on these analyses, determine the quantities of alternative drinking water supplies we would expect to request from State OES • Bring in all Stakeholders to present our findings and open a planning dialogue (2-Day Workshop) • Commit to take a lead role in developing solutions to the problem statements

  6. Earthquake Scenario Analysis • Each BASIC agency investigated the expected impacts of a max credible quake on the Hayward Fault (6.9M) • USGS Shake maps used for study • Existing emergency response plans considered • Objective was to determine the quantity of alternative drinking water that each agency would be requesting from OES for days 3 to 7 following the event • Presentation of findings prepared by each agency for 2-day stakeholder forum held on 04/12 – 04/13/2006

  7. Hayward Fault Earthquake Scenario • Event Assumptions • Maximum credible (6.9 magnitude) North/South Hayward Fault event • 98% of ACWD service area projected to receive “Very Strong” to “Very Violent” shaking (source: ABAG Shake Maps)

  8. ACWD Service Area and Hayward Fault Location

  9. ACWD’s Damage Estimates • Production Facilities: • Production rate immediately cut to 50% • Loss of well production, SFPUC rate, treatment plants damaged • At least 3 critical large transmission mains with catastrophic failure at fault crossing • 500 AC pipeline main breaks throughout system • Estimated 300 - 6” line breaks • Estimated 150 – 8” line breaks • Estimated 50 – 12” line breaks • +/- 30,000 gpm instantaneous added demand

  10. ACWD Alt. Potable Water Needs – Request Estimates to OES • Assumes limited available treated water storage availability and reduced production capacity • All available staff utilized for system repairs • Requests are for 1 gallon of water per person per day • Assumes all local supplies fully utilized or unavailable • Day 3: • 250,000 customers without water – 1.75 million gallons of drinking water requested (supply for next 7 days) • Day 10: • 150,000 customers without water – 1.5 million gallons of drinking water requested (supply for next 10 days) • Day 20: • 75,000 customers without water – 750,000 gallons of drinking water requested (Day 20 to Day 30)

  11. April 2006 2-Day Forum • USGS Presentation (Quake Risk/Effects Scenario) • BASIC agencies presented damage assessments • Attended by California OES (State, Regional, and Local Operational Areas), CDHS, EPA, ABAG, USGS, and CUEA • Ultimately, 2.5 – 5 million gallons of alternative supply drinking water will be needed for days 3-7 after the event (depending on 1 or 2 gallons per person supplied) for BASIC agencies • Following the resource assessment presentation, an open forum stakeholder discussion took place • First step identified was to revise and amend 1996 potable water procurement plan

  12. Accomplishments to Date • Each BASIC agency now has clearer picture of the damage assessment and emergency water needs following major seismic event • Revised and Amended Alternative Emergency Drinking Water guidance • Product of broad stakeholder participation • SEMS/NIMS compliant • A critical component for an effective response • Through coordination with CUEA, the guidance was signed by the Director of California OES for formal adoption on August 30, 2007

  13. Multi-Agency Response Guidance For Emergency Drinking Water Procurement & Distribution 2nd Edition The Guidance • The Guidance Includes: • Preparedness steps for all stakeholders • Roles and Responsibilities for each stakeholder – Local Water Utility thru FEMA • Concept of Operation – SEMS/NIMS • Establishes a “Water Coordinator” for EOCs • Establishes concept of Multi-Agency Coordinating System (MACS) for drinking water • Flow Charts • Emergency Action Checklists for all agencies/responders

  14. Guidance Overview • Preface – amended from 1996 document • Introduction • Purpose • Outline SEMS/NIMS protocols • Assistance for protocols relative to the set-up of MACS Group(s) for emergency drinking water • Key roles and responsibilities • Assumptions • Understanding of Incident Command System (ICS) • SEMS/NIMS compliant response plans in place • Preparedness – key points for all agencies

  15. Roles and Responsibilities • Key opening statement: Primary responsibilities for emergency drinking water will change as event evolves • Built upon SEMS/NIMS protocols • Standardization and flexibility in response

  16. Roles and Responsibilities-continued • List of Agents and Functions • Local water utility (private or public) • Local Government (Cities, County, or Special Districts) • Operational Area • State OES • FEMA

  17. Concept of Operation • SEMS/NIMS Overview • Utility/SEMS Integration (Figure 1) • Information Flow

  18. Concept of Operation-continued • Procurement and Distribution Process • Attachment A: • Agent Specific Emergency Action Checklists • Local Water Utility through State OES • Outlines the functional operation and duties of each agent relative to post-event emergency drinking water • Drinking Water Coordinator • Key component of the guidance • Represents the drinking water system point-of-contact at all levels of emergency management • Beginning at City or County EOC level • Outline of tasks/duties

  19. Multi-Agency Coordination System (MACS) for Drinking Water • Description of a MACS (general) • Outline of principal functions and duties for a Water MACS • MACS Group Coordinator for Drinking Water • MACS Group Agency Rep for Drinking Water • MACS Unit(s) descriptions

  20. Other Guidance Sections • Resource Management • Mutual Aid/Assistance • Mutual Response Agreements • CA WARN • CA Master Mutual Aid Agreement • Emergency Drinking Water Considerations • Packaged water • Bulk water • Water purification systems

  21. Attachments • Attachment A: Emergency Action Checklists • Responsible Agents – Duties Checklist • Attachment B: Sample Local Drinking Water Distribution Plan (Northridge) • Attachment C: Information Flow Guidelines

  22. The Next Steps… • BASIC’s Continued Commitment: • To work directly with OES, and other key stakeholders (CUEA) to support guidance roll-out and training • Begin coordinated effort with State OES to prepare an emergency drinking water resource annex • Write a draft emergency water distribution plan guidance for distribution to all agents • Planning guide for local water utilities / local governments • Defined responsibilities for distribution

  23. Where to get your copy • Download the guidance: • http://www.oes.ca.gov • From homepage: • “Preparedness” (top menu bar) • “Plans and Publications” • Documents listed alphabetically • “Multi-Agency Response Guidance for Emergency Drinking Water Procurement and Distribution”

  24. Questions, Comments? • Contact Information • Steve Dennis • Alameda County Water District • 510.668.6530 • steve.dennis@acwd.com

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